Qualirehab Program Coordinator -Vascular and Cardiac COE

Children's National Hospital; Washington (District of Columbia); On-site; USD 58,000 - 97,000; Full time

Benefits offered by this job

Comprehensive health coverage

Generous paid time off

401(k) plan

Tuition assistance

Commuter benefits

Job summary

Children’s National Hospital in Washington, DC, seeks a Program Coordinator to plan, implement and coordinate vascular and cardiac care programs within the COE Admin team. You will administer policies, manage events and educational activities, and support office operations with strong communication and budgeting acumen.

Responsibilities include coordinating meetings, updating the website, mentoring staff, and ensuring accurate documentation, budgets, and schedules across departments and external

Qualifications

• High School diploma or GED required, or a degree in related administration fields.
• Minimum 3 years of experience in program administration with academic, medical or research activities.
• Excellent written and verbal communication; budget and personnel administration experience.

Responsibilities

• Coordinate administrative tasks and oversee workload and resources.
• Participate in development, monitoring and reconciliation of operating and capital budgets.
• Coordinate committee and meeting activities; draft minutes and manage documentation.
• Provide administrative support and liaison with internal departments and collaborators.
• Assist with website updates, mailing lists, and filing; manage time cards and attendance.

Skills

Communication

Budget & personnel administration

Excel

Microsoft Word

Access

PowerPoint

Office administration

Education

High School Diploma or GED

Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration

Tools

Excel

Microsoft Word

Access

PowerPoint

Job description

111 Michigan Avenue NorthwestWashington, DC 20010Kids Are Our Everything.Department10227 Vascular And Cardiac COE AdminPay Range$57,969.60 - $96,616.00Shift: DayWho We Are : Children’s National Hospital’s Heart and Lung Center offers comprehensive pediatric vascular and cardiac care, including congenital heart disease, advanced cardiac therapies, and heart transplant programs, led by highly specialized surgeons and cardiologists .About the Role :The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities,and to administer policies and procedures as well as office management.What You'll Bring:Minimum EducationHigh School Diploma or GED (Required) OrDegree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred)Minimum Work Experience3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)Required Skills/KnowledgeExcellent written and verbal communication skills.Experienced in department budget and personnel administration and communication.Computer Skills – Excel, Microsoft Word, Access, & PowerPointFunctional AccountabilitiesSafetySpeak up when team members appear to exhibit unsafe behavior or performanceContinuously validate and verify information needed for decision making or documentationStop in the face of uncertainty and takes time to resolve the situationDemonstrate accurate, clear and timely verbal and written communicationActively promote safety for patients, families, visitors and co-workersAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performanceProvide Operational OversightCoordinate administrative tasks consistent with workload requirements and available resources.Participate in specified divisional operations and systems.Recommend and participate in development of new processes and systems to meet departmental needs.Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.Maintain and process employee time cards and attendance records.Manage BudgetParticipate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetaryEnsure availability of data for management decision making.Committees and MeetingsCoordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;Coordinate correspondence and maintain extensive filing system.Administrative SupportServe as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.Assist with updates to the website, maintain mailing lists, file logs.Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.Assist with other office duties as needed.Benefits That Support You:Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and moreWhy Join Us:Nationally Recognized Excellence – Consistently ranked among the Top 10 Children’s Hospitals in the nation by U.S. News & World Report.Leading Pediatric Care – One of the largest and most comprehensive children’s hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.Innovation & Research – A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.Mission-Driven Culture – Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teamsThe disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.