Qualirehab Program Coordinator -Vascular and Cardiac COE

10100 Children's Hospital; United States; On-site; USD 58,000 - 97,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) plan

Life insurance

AD&D

Tuition assistance

Commuter benefits

Job summary

Children’s National Hospital in Washington, DC seeks a Program Coordinator to provide administrative and program support for planning, implementing, and coordinating programs, events, and educational activities, while administering policies and office management.

The role requires 3 years in program administration in academic, medical, or research settings and strong written/verbal communication skills, with experience in budget and personnel administration.

Qualifications

• Minimum Education: High School Diploma or GED (Required) or Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred)
• Minimum Work Experience: 3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)
• Required Skills/Knowledge: Excellent written and verbal communication skills. Experienced in department budget and personnel administration and communication.
• Computer Skills – Excel, Microsoft Word, Access, & PowerPoint

Responsibilities

• Provide Operational Oversight: Coordinate administrative tasks consistent with workload requirements and available resources. Participate in specified divisional operations and systems. Train and mentor New investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
• Maintain and process employee time cards and attendance records.
• Budget: Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary Ensure availability of data for management decision making.
• Committees and Meetings: Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes; Coordinate correspondence and maintain extensive filing system.
• Administrative Support: Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities. Assist with updates to the website, maintain mailing lists, file logs. Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators. Assist with other office duties as needed.

Skills

Excellent written and verbal коммуника

Budget administration

Personnel administration

Communication

Excel

Microsoft Word

Access

PowerPoint

Education

High School Diploma or GED

Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration

Tools

Excel

Microsoft Word

Access

PowerPoint

Job description

Location

111 Michigan Avenue Northwest Washington, DC 20010

Pay Range

$57,969.60 - $96,616.00

Shift

Day

Who We Are

Children’s National Hospital’s Heart and Lung Center offers comprehensive pediatric vascular and cardiac care, including congenital heart disease, advanced cardiac therapies, and heart transplant programs, led by highly specialized surgeons and cardiologists.

About the Role

The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.

What You'll Bring

• Minimum Education: High School Diploma or GED (Required) or Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred)
• Minimum Work Experience: 3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)
• Required Skills/Knowledge: Excellent written and verbal communication skills. Experienced in department budget and personnel administration and communication.
• Computer Skills – Excel, Microsoft Word, Access, & PowerPoint

Functional Accountabilities

• Safety: Speak up when team members appear to exhibit unsafe behavior or performance. Continuously validate and verify information needed for decision making or documentation. Stop in the face of uncertainty and takes time to resolve the situation. Demonstrate accurate, clear and timely verbal and written communication. Actively promote safety for patients, families, visitors and co-workers. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

Responsibilities

• Provide Operational Oversight: Coordinate administrative tasks consistent with workload requirements and available resources. Participate in specified divisional operations and systems. Recommend and participate in development of new processes and systems to meet departmental needs. Train and mentor New investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
• Maintain and process employee time cards and attendance records.
• Budget: Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary Ensure availability of data for management decision making.
• Committees and Meetings: Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes; Coordinate correspondence and maintain extensive filing system.
• Administrative Support: Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities. Assist with updates to the website, maintain mailing lists, file logs. Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators. Assist with other office duties as needed.

Benefits

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more

Why Join Us

• Nationally Recognized Excellence – Consistently ranked among the Top 10 Children’s Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care – One of the largest and most comprehensive children’s hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation & Research – A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.
• Mission-Driven Culture – Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teams

Equal Opportunity Employer

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

The disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.