QNM-I Program Coordinator

The University of New Mexico; Albuquerque, Northern (NM, KY); Hybrid; USD 27,000 - 37,000; Full time

Job summary

The University of New Mexico is seeking a Program Coordinator to support the Quantum New Mexico Institute (QNM-I). The role focuses on coordinating events, communications, and day-to-day program administration under the Sr.

Program Manager, with potential travel within New Mexico. Responsibilities include logistics for events of all sizes, drafting promotional materials, updating the QNM-I website, and assisting with fiscal duties and records management.

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties.
• Completed degree(s) from an accredited institution may substitute for experience.

Responsibilities

• Coordinate events and logistics for meetings, workshops, and tours with senior staff.
• Assist communications by writing/editing promotional and educational materials; support presentations.
• Publish updates to the QNM-I website as needed.
• Assist with purchasing, track spending, and support procurement processes.
• Maintain data and records related to QNM-I activities; provide program reporting support.
• Perform miscellaneous job-related duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Time management

Coordination

Problem-solving

Education

High school diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

HTML/Cascade

Website development resources

Microsoft Project

Primavera

Smartsheet

Job description

Program Coordinator

The University of New Mexico is seeking a highly motivated, dynamic, detail-oriented, and organized individual to join the Quantum New Mexico Institute (QNM-I) team as aProgram Coordinatorto support the category 3 center. This position will report directly to the QNM-I Sr. Program Manager.

The Quantum New Mexico Institute, one of UNM's Category III research centers, advances quantum information science and technology through collaborative research, education, and workforce development. By uniting academia, national laboratories, industry, and government, the Institute accelerates innovation, strengthens the quantum workforce, and drives economic and societal impact—establishing New Mexico as a global leader in quantum information science and technology.

The University of New Mexico's Category III research centers and institutes focus on interdisciplinary research that extends beyond the traditional boundaries of a single discipline, department, or college. UNM has 11 Category III research centers and institutes, which have elevated the University's interdisciplinary research landscape by exploring new questions to create new knowledge; developing cutting-edge technologies; collaborating with industry and community partners; providing unique opportunities to students at all levels; and changing the world around us.

The selected candidate will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities, especially related to event coordination. Additionally, they will plan and coordinate the day-to-day administrative and operational activities of QNM-I programs and initiatives. This is a Term, full-time, benefits eligible position with funding available for one year from hire. Continuance beyond that date is subject to the availability of additional funding. This position may require limited travel within New Mexico.

Key duties and responsibilities

• Event coordination: work with the QNM-I Director, QNM-I Program Manager, QNM-I related faculty, as well as some work with the OVPR Admin Team, in arranging logistical aspects of small to large events including; special guest and distinguished speaker visits and meetings, tours, trainings, team facilitation, workshops, and others. Plan and implement meeting and event logistics such as scheduling, invitations and registrations, catering, securing venues, AV and online meeting support, preparing materials, communication with speakers and attendees, creation and distribution of meeting minutes, post-event surveys, and related tasks as needed.
• Communications: Work with the OVPR Communication & Marketing Manager to write, edit, and coordinate development of promotional materials, educational materials, training manuals, newsletters, press releases, and/or brochures, as appropriate. Provide presentation support, including formatting, editing, design, organization, and version management to ensure high-quality, professional materials for internal and external audiences.
• Website management: Publish updates to QNM-I website as needed.
• Fiscal duties: Assist with purchasing supplies for events and programmatic needs, obtain a university purchasing card, keep track of spending and monitor accounts monthly, and other fiscal duties as assigned. Serve as backup to sr. fiscal services tech for purchasing.
• Records maintenance: Assist with data collection and maintain records related to QNM-I and programmatic activity.

Will be asked to perform miscellaneous job-related duties as assigned.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Proficiency or advanced skills with Microsoft Office Suite and Adobe Acrobat
• Experience with academic event planning
• Experience scheduling and coordinating meetings
• Outstanding verbal and written communication skills
• Experience with HTML, Cascade, or other website development resources
• Experience with or the ability to quickly learn university financial systems and procurement practices, including P-Cards, purchasing, special exceptions, Chrome River, time sheets, and travel reimbursement processes
• Demonstrated time management skills, with excellent coordination and ability to follow through
• Knowledge of basic program management techniques including preparation of timelines, Gantt charts, development and tracking of metrics, and assisting in the preparation of program reports
• Experience with project scheduling software (ex. Microsoft Project, Primavera, Smartsheet, etc.)
• Excellent interpersonal, teamwork, and problem-solving skills

Campus

Main - Albuquerque, NM

Department

QNM-I (487A)

Employment Type

Staff

Staff Type

Term - Full-Time

Term End Date

One year from date of hire.

Status

Non-Exempt

Pay

Hourly: $19.76-$26.85 commensurate with experience.

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

8/25/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Eligible for Remote Work Statement

This position is not eligible for remote work.

Positions posted with the Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

See the Position Description for additional information.