QA Records Specialist

Kelly Services; Melrose Park (IL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement savings plan

Transit spending account

Job summary

Kelly Services is seeking a QA Records Specialist onsite in Melrose Park, IL to manage and maintain quality and production documentation, including Master Batch Records, packaging records, testing specifications, and laboratory records. You will ensure records are accurate, complete, and audit-ready to support scheduled production.

The role requires 3–5 years in regulated industries, strong attention to detail, and excellent communication skills.

Qualifications

• Undergraduate degree preferred in Chemistry, Biology, Life Sciences, or related field; equivalent experience may be considered.
• 3–5 years of experience in regulated industries preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.

Responsibilities

• Coordinate scheduled production batches and ensure required documentation is available.
• Review batch records and production data for accuracy and completeness.
• Identify and communicate missing information or documentation discrepancies.
• Prepare, issue, reconcile, and maintain batch and quality records.
• Support documentation for protocols, studies, and component qualifications.
• Attend production scheduling meetings and monitor changing production requirements.
• Maintain audit-ready records according to company procedures.
• Assist with training new QA Records Specialists.
• Perform other duties as assigned by QA Documentation/MQA management.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Education

Undergraduate degree preferred in Chemistry, Biology, Life Sciences, or related field

Tools

Document management systems

ERP platforms

Job description

QA Records Specialist

Pay Rate: $24.50/hour

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Location: Onsite - Melrose Park, IL

Assignment: 3 months, with potential extension or conversion based on business needs and performance

Job Summary

The QA Records Specialist manages and maintains quality and production documentation, including Master Batch Records, packaging records, testing specifications, and laboratory records. This role ensures records are accurate, complete, organized, and available to support scheduled production.

Job Responsibilities

• Coordinate scheduled production batches and ensure required documentation is available.
• Review batch records and production data for accuracy and completeness.
• Identify and communicate missing information or documentation discrepancies.
• Prepare, issue, reconcile, and maintain batch and quality records.
• Support documentation for protocols, special studies, and component qualifications.
• Attend production scheduling meetings and monitor changing production requirements.
• Maintain organized, audit-ready records according to company procedures.
• Assist with training new QA Records Specialists.
• Perform other duties as assigned by QA Documentation/MQA management.

Requirements

• Undergraduate degree preferred in Chemistry, Biology, Life Sciences, or a related field; equivalent experience may be considered.
• 3–5 years of experience in the pharmaceutical, biotechnology, medical device, manufacturing, or other regulated industry preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Computer proficiency and ability to learn new software systems.
• Experience working with controlled, technical, or quality documentation preferred.

Top 3 Skills

1. Microsoft: Proficiency with Word, Excel, Outlook, and Teams.
2. Organization: Ability to prioritize tasks, manage records, and meet deadlines.
3. Software Exposure: Experience with quality systems, document management systems, ERP platforms, databases, or manufacturing software.

Documentation Experience

Experience preparing, reviewing, updating, organizing, and maintaining technical or quality records. Familiarity with document control, version tracking, batch records, production records, or standard operating procedures is preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly .

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and affirmatively action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.