Pursuit Coordinator

Ramboll; Whitpain Township (PA); Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible work

Competitive compensation

Professional development

Inclusive culture

Foundation ownership

Job summary

Ramboll is seeking a Pursuit Coordinator to support proposal content across the full bid lifecycle, from early client insight to submission and interviews. You will work with Pursuit Consultants and cross-disciplinary technical teams, coordinating content, drafting materials, and ensuring quality, consistency and compliance.

This role offers flexible, hybrid work and the chance to grow within a global sustainability-focused environment.

Qualifications

• Experience in bid, proposal and tender processes.
• Strong writing, editing and proofreading skills.
• Excellent research abilities for client and competitor intel.
• Organizational and communication skills; meet deadlines.
• Comfort working remotely with international teams.
• Proficiency with Microsoft 365 (Teams, SharePoint, Word, PowerPoint).
• Ability to build strong cross-team relationships.
• Willingness to learn new processes.
• AI systems experience desirable.
• InDesign skills desirable.

Responsibilities

• Research, develop and coordinate content for pre-tender materials and tender responses.
• Create drafts and source material for briefing decks, credentials, CVs and references.
• Collaborate with Pursuit Consultants and technical teams to produce polished materials.
• Set up and manage pursuit spaces (Teams/SharePoint) and maintain organized content.
• Coordinate clarification questions, responses and review cycles.
• Proofread documents and ensure consistency and compliance.
• Manage pursuit coordination including meetings, reviews, submissions and close-out.
• Support strategy sessions by capturing notes and generating research for proposals.

Skills

Bid/Tender experience

Proposal writing

Research skills

Organisational skills

Remote collaboration

Microsoft 365

Team collaboration

AI systems experience

InDesign

Job description

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Job Description

Remote position based near one of our U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Are you excited about joining a company that strives to make a difference – for its employees, clients, and society? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Sales and Tender team and work with us to close the gap to a sustainable future.

Your new role

Strategic Pursuits team. Building on strong research, writing, coordination and document management skills, the Pursuit Coordinator will help pursuit teams find, develop, organise and refine content needed for winning bids, tenders and proposals. The role will support all stages, from early client and competitor insight through submission, interviews and lessons learned.

Reporting to the Strategic Pursuits team manager, you will form an integral part of a tight-knit and collaborative international team. You will work closely with Pursuit Consultants, fellow pursuit and proposal specialists, and technical teams across the full pursuit lifecycle. This role is ideal for someone who is organised, collaborative, proactive and comfortable communicating with senior stakeholders.

At Ramboll, our ambition is to be The Partner for SustainableChange,and we are committed to creating innovative solutions that will contribute to accelerating the ongoing sustainable transition. Working for Ramboll means working for a company that strives to makea difference for our employees,clientsand society. Combining local presence with global reach,we offer you a strong platform for continuous professional growth. The successful applicant for this role will have the opportunity to contribute to our strategy to close the gap to a sustainable future.

Your key responsibilities will include:

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information
• Coordinate clarification questions, responses and review cycles
• Proofread documents and help maintain consistency, accuracy and compliance
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content

Qualifications

About you

• Experience in bid, proposal, tender processes and familiarity with best-practice processes
• Good proposal writing, editing, formatting and proofreading skills
• Strong research skills, with the ability to source business, client, competitor and stakeholder information
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles
• As this is a global role, you will be comfortable working remotely and with teams based internationally
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative
• This role offers opportunities to grow within a new and evolving process so a desire to learn new skills and input into new processes is essential
• Strong communication skills and willingness to challenge unclear or incomplete instructions
• Experience of using AI systems is desirable
• In-Design skills will be desirable

Additional Information

What we can offer you

• Flexible and hybrid work arrangements
• Competitive compensation and benefits
• Professional development and leadership opportunities
• A collaborative and inclusive culture
• The long-term thinking of a foundation-owned company

Salary Transparency Statement

At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $65,000- $75,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

Work at the heart of sustainable change with Ramboll in the Americas

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [e-mail] with such requests.