Purchasing Technician I

Hawaii Health Systems Corporation; Kealakekua (HI); On-site; USD 43,000 - 51,000; Full time

Job summary

Kona Community Hospital is seeking a procurement–oriented professional to manage the purchase of supplies, equipment and services for the West Hawaii Region. The role supports standardization and control of procurement processes across Kona Community Hospital, Kohala Hospital, and affiliated outpatient facilities.

You will coordinate purchasing methods, maintain inventories, and document payments and reports.

Qualifications

• Experience with government purchasing methods, laws and procedures.
• Ability to read, comprehend and apply written directions and perform basic mathematical calculations.
• Evidence that part-time or unpaid work can be used to meet these requirements.

Responsibilities

• Coordinate procurement of supplies, equipment and services for the West Hawaii Region.
• Maintain inventories of supplies and equipment for Kona Community Hospital and affiliated facilities.
• Process purchasing documents (purchase orders, pCards, contracts) and negotiate terms.
• Assist in planning and coordinating an ERP inventory management system across multiple service units.

Skills

Purchasing knowledge

Arithmetic

Vendor relations

Education

High school diploma or equivalent

Job description

HI:Big Island:Kealakekua:KONA COMMUNITY HOSPITAL

43,272 - 51,576 USD per year

Posted 2 days ago

Description

POSITION STATUS : 1.00 | Permanent

SALARY RANGE : BU03 | SR11

SALARY RATE: $43,272 - $50,652 (Annual Salary) based on the FTE

JOB DUTIES : The function of the Materials Management unit is to coordinate, monitor, disburse, and standardize the procurement of supplies, equipment and services necessary for the operation of the West Hawaii Region; maintain the inventories of supplies and equipment for Kona Community Hospital (KCH)which also includes Kohala Hospital (KOH) and affiliated outpatient facilities.; account for the payment, disbursements, vouchers and reports of the Materials Management unit to the Fiscal Services Section; and to negotiate, document and execute contracts for goods and services for the West Hawaii Region.

This position is responsible for buying various categories of supplies, materials, equipment, and services. The incumbent assists in planning and coordinating the activities of an extensive regional ERP inventory management system, which includes receiving, storing, and distributing supplies to multiple service units throughout the West Hawaii Region (WHR) which includes Kona Community Hospital (KCH), Kohala Hospital (KOH) and affiliated outpatient facilities . Additionally, this position is responsible for the actual purchase, lease, or rental of supplies, materials, equipment, and services for the hospital and West Hawaii Region utilizing formalized procurement paths such as purchase orders, commercial purchasing cards (pCards), and simplified acquisition methods. This position may be required to work shifts, weekends, and holidays.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:

Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

Other information:

BASIC EDUCATION/EXPERIENCE REQUIREMENT:

Experience requiring knowledge of English grammar and spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic.

GENERAL EXPERIENCE:

• Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g., authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity and accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
• Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and which (4) demonstrated an understanding of purchasing policies, procedures and requirements.

NON-QUALIFYING EXPERIENCE:

Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience, above, is not qualifying. Experience in the authorization or review of payroll claims is not qualifying.

SUBSTITUTIONS ALLOWED:

SUBSTITUTION OF SPECIALIZED EXPERIENCE FOR GENERAL EXPERIENCE:

Excess Specialized Experience may be substituted for General Experience on a week-for-week basis.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which five (5) semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one (1) year.

QUALITY OF EXPERIENCE:

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

KNOWLEDGE AND ABILITIES REQUIRED:

KNOWLEDGE OF:

Government purchasing statutes, principles, practices, and procedures related to simplified purchasing methods; general knowledge of the legal aspects of purchasing; practical knowledge of common business methods, terms and practices as they relate to purchasing concerns; sources of supplies and information on a variety of supplies, materials and equipment; for some positions, inventory recordkeeping practices and procedures and supply storage and distribution principles, practices and procedures.

ABILITY TO:

Follow purchasing and, as appropriate, inventory recordkeeping and other supply related procedures; use purchasing reference materials to determine appropriate supply sources and to accurately describe purchasing requirements; speak clearly; maintain effective working relationship with vendors and users; make arithmetic computations including percentage calculations; prepare routine correspondence; operate a typewriter, calculator and adding machine; and maintain files of purchasing records and reference materials.

ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

The Hawaii Health Systems Corporation is an equalopportunity employer and complies with applicable state and federal laws relating to employment practices

QUALITY OF EXPERIENCE:

Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM:

You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.

CITIZENSHIP AND RESIDENCE REQUIREMENT:

Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN’S PREFERENCE:

If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

HEALTH AND PHYSICAL REQUIREMENTS:

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT:

Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS:

Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

IMPORTANT APPLICATION/EMPLOYMENT INFORMATION

Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

CONTACT INFORMATION

KONA COMMUNITY HOSPITAL is located at 79-1019 Haukapila Street Kealakekua, HI 96750. For employment opportunities, please contact [phone], email: [e-mail] or visit our website at https://www.hhsc.org/.

Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at [phone], [e-mail].