Office Assistant V

Hawaii Health Systems Corporation; Kealakekua (HI); On-site; USD 38,000 - 52,000; Full time

Job summary

Hawaii Health Systems Corporation (Kona Community Hospital) seeks an Office Assistant V to deliver comprehensive secretarial, clerical, and administrative support for the West Hawaii Regional Facilities and Maintenance Department. The role supports maintenance operations, project administration, and regulatory compliance.

The position may require working shifts, weekends, and holidays; located in Kealakekua, HI, within Kona Community Hospital's facilities network.

Qualifications

• Basic experience: six (6) months handling English grammar, arithmetic, and instruction interpretation.
• Clerical experience: three (3) years performing clerical tasks and using office procedures/equipment.
• Supervisory experience/apitude: some roles require supervisory capabilities and potential.
• Keyboarding/typing: 40 net wpm for some positions; use of word processing and standard software.

Responsibilities

• Provide comprehensive secretarial, clerical, and administrative support for the West Hawaii Regional Facilities and Maintenance Department.
• Support Facilities and Maintenance operations, capital project administration, and related regulatory compliance.
• May work shifts, weekends, and holidays as required.

Skills

English grammar

Clerical skills

Supervisory aptitude

Keyboarding 40 wpm

Reading comprehension

Education

High school diploma or equivalent

Job description

HI:Big Island:Kealakekua:KONA COMMUNITY HOSPITAL | Permanent/Full-time

Posted 2 days ago

Description

POSITION STATUS : 1.00 | Permanent

SALARY RANGE : BU03 | SR12

SALARY RATE: $44,976.00 (Annual Salary) based on the FTE

JOB DUTIES :

This position is located in the Facilities and Maintenance Department of Kona Community Hospital, a 94-bed acute care facility located on the island of Hawaii, serving as the West Hawaii Regional Center, which also includes Kohala Hospital. It is one of 9 facilities within the Hawaii Health Systems Corporation (HHSC).

The function of the Facilities and Maintenance Department is to provide continued and safe operation of all utility services. Maintains safe operation of the physical plant and all utilities, equipment, building fixed and portable. Perpetually inspects buildings, equipment, and grounds to determine maintenance and repairs needed; and maintains perpetual job schedules that provide preventive maintenance for all fixed structures and equipment.

The Office Assistant V is primarily responsible for providing comprehensive secretarial, clerical, and administrative support services for the West Hawaii Regional Facilities and Maintenance Department. Responsibilities include supporting Facilities and Maintenance operations, construction and capital improvement project administration, Emergency Management and Security administrative functions, and ensuring that applicable standards and requirements are met for Federal, State, and private accrediting bodies, i.e., Medicare/Medicaid, ADA, The Joint Commission, OSHA, etc. This position may be required to work shifts, weekends, and holidays.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

BASIC EXPERIENCE: Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

CLERICAL EXPERIENCE: Three (3) years of work experience which involved performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

SUPERVISORY EXPERIENCE/SUPERVISORY APTITUDE: Some positions require applicants to possess supervisory experience or supervisory aptitude.

• Supervisory experience which demonstratedthe applicant's knowledge of and ability to apply the principles, practices, techniques and methods of supervision including: (1) planning, organizing and directing the work of others; (2) assigning and reviewing work; (3) advising others on difficult work problems; (4) timing and scheduling work; and (5) training and developing employees.
• Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

KEYBOARDING/COMPUTER SKILL REQUIREMENT: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

SUBSTITUTIONS ALLOWED:

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience May be Substituted for Basic Experience.
• Successful completion of a substantially full-time equivalent clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
• Education in a Bachelor’s program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

QUALITY OF EXPERIENCE: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

KNOWLEDGE AND ABILITIES REQUIRED:

KNOWLEDGE OF: Correct English grammar, spelling, punctuation, word usage, and arithmetic; office practices and procedures; and operation and maintenance of common office appliances and equipment; principles and practices of supervision.

ABILITY TO: Plan and carry out a wide range of clerical functions, including various highly complex assignments; organize, assign, direct, and review the work of others; maintain an effective work organization and pace under frequent deadlines; read and understand oral and written instructions; write simply and directly; compare words and numbers quickly and accurately; perform arithmetic computations; operate and maintain office appliances and equipment; compose correspondence and other similar material requiring some judgment as to appropriate format and conforming to all rules of grammar and style; understand, interpret and apply pertinent policies, procedures, laws, rules, and regulations, and deal with others in a tactful and polite manner; for some positions, operate an automobile.

ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

The Hawaii Health Systems Corporation is an equalopportunity employer and complies with applicable state and federal laws relating to employment practices

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

HEALTH AND PHYSICAL REQUIREMENTS: Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

IMPORTANT APPLICATION/EMPLOYMENT INFORMATION

Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

CONTACT INFORMATION: KONA COMMUNITY HOSPITAL is located at 79-1019 Haukapila Street Kealakekua, HI 96750. For employment opportunities, please contact [phone], email: [e-mail] or visit our website at https://www.hhsc.org/.

Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at [phone], [e-mail].