Corporate HR Generalist

Hawaii Health Systems Corporation; East Honolulu (HI); On-site; USD 66,600 - 81,400; Full time

Job summary

Hawaii Health Systems Corporation is seeking a Human Resources Generalist to provide system-wide HR support and guidance across HHSC facilities and departments. The role includes coordinating employee transactions, benefits, labor relations, and compliance with state and federal laws.

The position reports to the Corporate Labor Relations & Special Projects Manager and works closely with leadership to ensure efficient HR operations across the network.

Qualifications

• HR generalist experience across system-wide human resources functions.

Responsibilities

• Develop and coordinate HR programs across the corporation.
• Provide support to HR staff and management on personnel transactions, policies, and compliance.
• Stay updated on employment laws and industry trends to ensure HHSC guidelines are current.

Skills

HR Generalist

Education

Bachelor's degree

Job description

HI:Oahu:Honolulu:Hawaii Health Sys Corp | Clerical, Administrative and Support | Exempt

Posted yesterday

Description

LOCATION

HAWAII HEALTH SYSTEMS CORP | Human Resources

POSITION STATUS

1.00 | Permanent

SALARY RANGE

BU00 | Exempt

SALARY RATE

$74,000.00 (Annual Salary) based on the FTE

JOB DUTIES

The Human Resources (HR) Office develops policies, directs and coordinates system-wide human resources activities such as employment, labor relations, classification, compensation, employee transactions, employee relations, workers’ compensation, benefits, and training. The HR Office is responsible for the Corporation’s human resources management programs and works closely with the Corporate and Regional leadership, management of the various hospital facilities, State and County agencies, and the Unions.

This position serves as a Human Resources Generalist who provides system wide support and assistance in various personnel services functional areas. This position provides assistance to the Corporate Labor Relations & Special Project Manager and may assist other HR staff, in the Corporate office to support their functional areas and performs other duties as assigned.

MAJOR DUTIES AND RESPONSIBILITIES

A. Key Duties - 80%

1. Develop, plan, coordinate, and execute various personnel or human resources-related programs/activities/projects for the Corporation. This includes but not limited to the following functional areas:

• Employee Transactions and Benefits
• Labor Relations
• Human Resources Information Technology
• Workers Compensation e. Recruitment and Employment
• Classification and Compensation
• Employee Development

2. This position is responsible for coordinating and overseeing employee transaction functions, including but not limited to:

• Processing personnel transactions, including employee’s leave records.
• Reviewing and auditing personnel actions completed by regional HR staff to ensure accuracy and data integrity.
• Maintaining corporate personnel files and auditing employee records and forms for accuracy, completeness, and data integrity.
• Ensuring compliance with state record retention requirements, by maintaining and archiving employee records in accordance with applicable policies and procedures.
• Serving as the primary point of contact for employment-related inquiries from employees, management, government agencies and other external organizations such as ERS, Deferred Comp, EUTF, unions, other state and county jurisdictions.
• Maintaining effective communication and working relationships with government agencies, departments and other external partners.
• Providing guidance and support to management and training to regional HR staff on personnel transaction processes, employee benefits, applicable laws, and contract provisions.
• Recommending improvements to HR policies, procedures, and processes to strengthen compliance and operational efficiency.

B. Other Duties - 20%

1. As directed by the Corporate Labor Relations and Special Projects Manager, may assist the HR staff in priority projects or matters that need to be addressed in a timely manner.

2. Participate and work collaboratively in various Human Resources projects including workforce development efforts, transactions initiatives, payroll initiatives, employee relation initiatives, recruitment initiatives, etc.

3. Assist with preparation of reports and statistical data (i.e., legislative requests, costing reports for negotiations, relevant personnel information, etc.).

4. Stay updated on market trends, industry standards, and changes in employment laws to ensure compliance and recommend necessary updates to HHSC guidelines, rules, policies and procedures.

5. Performs other duties as assigned.

LOCATION

HAWAII HEALTH SYSTEMS CORP | Human Resources

POSITION STATUS

1.00 | Permanent

SALARY RANGE

BU00 | Exempt

SALARY RATE

$74,000.00 (Annual Salary) based on the FTE

JOB DUTIES

The Human Resources (HR) Office develops policies, directs and coordinates system-wide human resources activities such as employment, labor relations, classification, compensation, employee transactions, employee relations, workers’ compensation, benefits, and training. The HR Office is responsible for the Corporation’s human resources management programs and works closely with the Corporate and Regional leadership, management of the various hospital facilities, State and County agencies, and the Unions.

This position serves as a Human Resources Generalist who provides system wide support and assistance in various personnel services functional areas. This position provides assistance to the Corporate Labor Relations & Special Project Manager and may assist other HR staff, in the Corporate office to support their functional areas and performs other duties as assigned.

MAJOR DUTIES AND RESPONSIBILITIES

A. Key Duties - 80%

1. Develop, plan, coordinate, and execute various personnel or human resources-related programs/activities/projects for the Corporation. This includes but not limited to the following functional areas:

• Employee Transactions and Benefits
• Labor Relations
• Human Resources Information Technology
• Workers Compensation e. Recruitment and Employment
• Classification and Compensation
• Employee Development

2. This position is responsible for coordinating and overseeing employee transaction functions, including but not limited to:

• Processing personnel transactions, including employee’s leave records.
• Reviewing and auditing personnel actions completed by regional HR staff to ensure accuracy and data integrity.
• Maintaining corporate personnel files and auditing employee records and forms for accuracy, completeness, and data integrity.
• Ensuring compliance with state record retention requirements, by maintaining and archiving employee records in accordance with applicable policies and procedures.
• Serving as the primary point of contact for employment-related inquiries from employees, management, government agencies and other external organizations such as ERS, Deferred Comp, EUTF, unions, other state and county jurisdictions.
• Maintaining effective communication and working relationships with government agencies, departments and other external partners.
• Providing guidance and support to management and training to regional HR staff on personnel transaction processes, employee benefits, applicable laws, and contract provisions.
• Recommending improvements to HR policies, procedures, and processes to strengthen compliance and operational efficiency.

B. Other Duties - 20%

1. As directed by the Corporate Labor Relations and Special Projects Manager, may assist the HR staff in priority projects or matters that need to be addressed in a timely manner.

2. Participate and work collaboratively in various Human Resources projects including workforce development efforts, transactions initiatives, payroll initiatives, employee relation initiatives, recruitment initiatives, etc.

3. Assist with preparation of reports and statistical data (i.e., legislative requests, costing reports for negotiations, relevant personnel information, etc.).

4. Stay updated on market trends, industry standards, and changes in employment laws to ensure compliance and recommend necessary updates to HHSC guidelines, rules, policies and procedures.

5. Performs other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE

Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

Education

Graduation from an accredited four (4) year college or university with a bachelor’s degree.

Experience

At least three (3) years of professional and analytical human resources experience.

Certification

A SHRM Certified Professional (SHRM-CP) certification is preferred.

Licensure

None required.

ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

The Hawaii Health Systems Corporation is an equalopportunity employer and complies with applicable state and federal laws relating to employment practices

QUALITY OF EXPERIENCE

Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM

You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.

CITIZENSHIP AND RESIDENCE REQUIREMENT

Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN’S PREFERENCE

If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

HEALTH AND PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT

Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS

Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

IMPORTANT APPLICATION/EMPLOYMENT INFORMATION

Administrative Review, subsequent appeals

If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

CONTACT INFORMATION

HAWAII HEALTH SYSTEMS CORP is located at 3657 Kilauea Avenue, Honolulu, HI 96816. For employment opportunities, please contact [phone] or [phone] (TTD/TTY), email: [e-mail] or visit our website at https://www.hhsc.org/.

Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at [phone] or [phone] (TTD/TTY), [e-mail].