Purchasing Specialist

Florence-Darlington Technical College; Florence (SC); On-site; USD 50,000 - 70,000; Full time

Job summary

Florence-Darlington Technical College is seeking a purchasing professional to manage requisitions, vendor setup, and purchasing operations. The role ensures compliance with the Consolidated Procurement Code and college policies while coordinating with departments on purchases and contract terms.

Responsibilities include administering the P-Card program, auditing transactions, maintaining vendor records, and supporting internal audits.

Qualifications

• Bachelor's degree in a related field with 1 year of related work experience, or an associate degree with 3 years, or a high school diploma with 5 years of related work experience.
• Knowledge of procurement principles, the SC Consolidated Procurement Code, and ability to interpret rules and disseminate information.
• Strong communication and organizational skills; ability to coordinate with staff, vendors, officials, agencies, organizations, and the public.
• Experience with purchasing card (P-Card) programs and audits; familiarity with procurement policies and procedures.

Responsibilities

• Analyze and process all purchase requisitions; confirm accuracy of purchase orders and blanket purchase orders; manage electronic filing and vendor communications.
• Administer and oversee the Purchasing Card (P-Card) program; review transactions, ensure compliance, conduct monthly audits, and assist with audits.
• Advise College personnel on procurement policies; stay updated on Statewide Term Contracts; assist with departmental training on purchasing procedures.

Skills

Procurement knowledge

Policy compliance

Communication skills

Organizational skills

Analytical thinking

Education

Bachelor's degree in related field

Associate degree in related field

HS diploma

Tools

Etrieve

Colleague ERP system

P-Card program tools

Job description

Description

General Responsibilities

Reports to the Purchasing Manager, under general supervision, procures a variety of goods and services for the College in accordance with the provisions of the Consolidated Procurement Code and established agency policies.

Examples of Duties

Job Functions

• Analyzes and processes all purchase requisitions for the College. Confirms accuracy of purchase orders and blanket purchase orders. Maintains purchasing electronic file system by scanning documents into Etrieve. Emails all purchase orders or blanket purchase orders to vendors. Also confirms receipt of orders with vendors. Checks order status as needed. Schedules bulk deliveries with departments, as needed, and notifies shipping and receiving. Process all change orders to include increases, decreases, budget changes, quantity changes and price changes to purchase orders or blanket purchase orders.
• Administer and oversee FDTC’s Purchasing Card (P-Card) program. Ensure cardholders comply with purchasing policies, procedures, and spending limits. Review and reconcile purchasing card transactions for accuracy and proper account coding. Monitor transactions for policy violations, misuse, fraud, or unauthorized purchases. Verify supporting documentation, receipts, and approvals for all card transactions. Conduct monthly audits of purchasing card activity and resolve discrepancies. Train cardholders and approvers on P-Card policies, procedures, and compliance requirements. Generate reports on purchasing card activity, spending trends, and compliance metrics. Assist with internal and external audits by providing required documentation and reports.
• Working with the Purchasing Manager, advises College personnel on procurement policies and procedures. Keeps updated on and informs the College of Statewide Term Contracts. Consults, as needed, with State procurement office on procurements for the College. Assists with conducting departmental training for faculty and staff on College Policies and Procedures for Purchasing, as needed.
• Obtains and maintains W-9 forms from new vendors. Establish new vendors and maintains their records in Colleague.
• Assist in maintaining and updating FDTC Purchasing manuals as required by State Audit and Certification to include: FDTC Purchasing manual; FDTC Purchasing Card manual and College Purchasing Policies and Procedures.
• Other duties related to purchasing.

Typical Qualifications

Minimum Requirements

Bachelor's degree in a related field + 1 year related work experience; or, an associate degree in a related field + 3 years related work experience; or, HS diploma + 5 years related work experience.

Preferred Requirements

Minimum as listed plus governmental purchasing experience in a higher education setting and Certification as a Public Buyer (CPPB) preferred. Knowledge of procurement principles and practices. Knowledge of the SC Consolidated Procurement Code. Ability to interpret rules, regulations and laws and disseminate information. Ability to communicate effectively with College employees, vendors, and other purchasing professionals. Ability to identify and analyze factors in awarding contracts. Must be organized and able to coordinate with other staff, departments, officials, agencies, organizations, and the public. Must be able to multi-task and prioritize workload.

Supplemental Information

Anticipated Work Hours

Monday - Thursday, 8:00 am - 5:30 pm; Friday - 8:00 am - 11:30 am

Classification

AC20 Gen 8 #61130838 #Legacy 142005

Miscellaneous

Some overnight travel for training and conferences may be required - employee will participate in the SC Association of Government Purchasing Officials.