Purchasing Support Coordinator - MH

Ravago; Northbrook (IL); Hybrid; Full time

Job summary

Ravago is seeking a Purchasing Support Specialist to assist in the efficient operations of their Procurement department. This hybrid role involves significant administrative tasks, including managing vendor documentation, producing reports, and ensuring compliance within their Document Management System. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively in a fast-paced environment.

Benefits

Health Insurance

Paid Time Off (PTO)

401(k) Matching Program

Tuition Reimbursement

Qualifications

• 0-2 years of experience in a similar role preferred.
• Strong proficiency in MS Excel and Word.
• Bilingual skills in Spanish or Portuguese are a plus.

Responsibilities

• Responsible for collecting and organizing documents from vendors.
• Track data and produce reports quarterly for leadership.
• Participate in management meetings to assess metrics.

Skills

Communication

Organizational Skills

Time Management

Interpersonal Skills

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

MS Excel

MS Word

Adobe/Nitro

SharePoint

Kira

Job description

Purpose

The purpose of this role is to provide various levels of support, utilizing Ravago’s proprietary Document Management System (DMS), to ensure the successful and efficient activities of the Purchasing and Procurement needs of the organization. This position is responsible for ensuring all aspects of the DMS are compliant, accurate and efficient.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below .

Administrative Duties

Responsible for collecting Certificate of Analysis (COA) and Certificate of Origin (COO)/Free Trade Agreements (FTA) from vendors via electronic file and ensuring these documents are organized and archived for future reference and distribution

Responsible for the creation of unique documentation based on information as provided by the vendors

Review and processes the receipt, qualification, and fulfillment of customer requests for certifications and other necessary documents in a compliant and timely manner

Review DMS reports and proactively requesting missing documentation from appropriate vendors

Verify Backup Documentation is received per requests and ensuring applicable Backup Documentation is deemed necessary to fulfill requests

Participate in supporting the continued development of Ravago’s DMS and present opportunities for improvement when applicable

Actively participates in daily management meetings to measure and take actions on metrics/KPI’s

Transactional/Data Integrity

Track data in spreadsheets and produce reports with analysis on a quarterly basis or as requested by leadership

Process daily open Jobbing reports to ensure completion dates are confirmed by warehouses and ensuring the appropriate member of the Customer Service team updates the sales order dates accordingly

Responsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers

Back up Support

May serve as a back-up to other purchasing team members at the same or above level as needed

Performs daily review of open purchase order reports to ensure ETAs are updated with the most up to date information and provides communication status to necessary parties/stakeholders

Under the direction of the Product Specialist/Buyer, enter purchase orders in the ERP system

All other duties as assigned

Supervisory Responsibilities

Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other team

Proficiency in MS Excel, Word and Adobe/Nitro file creation and management

Manage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basis

Minimum Qualifications/ Education / Experience / Certifications

Education:

Diploma Required. Degree preferred

Equivalent experience considered in lieu of degree

Experience:

0-2 years of previous experience in a similar role preferred

Experience with Purchasing, Supply Chain or a related field is highly desired

Licenses / Certifications:

Valid driver’s license – required

Language:

Proficiency in English required

Bi-Lingual – Spanish or Portuguese is a plus

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.

This position is a hybrid in-office and/or work-from-home role.

Annual base salary:

• $24-$26 per hour (DOE) + Bonus

Benefits:

• Health, Dental, Vision & Life Insurance
• Paid Time Off (PTO)
• 401(k) Matching Program
• Wellness Perks
• Tuition Reimbursement

NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.