Purchasing Support Coordinator - MH

Ravago Group; Northbrook (IL); Hybrid; Full time

Job summary

A leading company in logistics seeks a support role in Purchasing and Procurement to ensure efficient document management and compliance. This hybrid position requires strong communication skills and proficiency in MS Office tools. Interested applicants should have a high school diploma and ideally some relevant experience.

Benefits

Paid Time Off (PTO)

401(k) Matching Program

Wellness Perks

Tuition Reimbursement

Qualifications

• 0-2 years experience in a similar role preferred.
• High School Diploma required; degree preferred.
• Proficiency in English required; bilingual in Spanish or Portuguese is a plus.

Responsibilities

• Responsible for collecting and organizing vendor documents.
• Track data and produce quarterly reports.
• May serve as back-up to purchasing team members.

Skills

Communication

Interpersonal Skills

Time Management

Education

High School Diploma

Tools

MS Excel

MS Word

SharePoint

Job description

Job Description

Posted Tuesday, June 10, 2025 at 4:00 AM

Purpose

The purpose of this role is to provide various levels of support, utilizing Ravago’s proprietary Document Management System (DMS), to ensure the successful and efficient activities of the Purchasing and Procurement needs of the organization. This position is responsible for ensuring all aspects of the DMS are compliant, accurate and efficient.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below .

• Administrative Duties
• Responsible for collecting Certificate of Analysis (COA) and Certificate of Origin (COO)/Free Trade Agreements (FTA) from vendors via electronic file and ensuring these documents are organized and archived for future reference and distribution
• Responsible for the creation of unique documentation based on information as provided by the vendors
• Review and processes the receipt, qualification, and fulfillment of customer requests for certifications and other necessary documents in a compliant and timely manner
• Review DMS reports and proactively requesting missing documentation from appropriate vendors
• Verify Backup Documentation is received per requests and ensuring applicable Backup Documentation is deemed necessary to fulfill requests
• Participate in supporting the continued development of Ravago’s DMS and present opportunities for improvement when applicable
• Actively participates in daily management meetings to measure and take actions on metrics/KPI’s
• Transactional/Data Integrity
• Track data in spreadsheets and produce reports with analysis on a quarterly basis or as requested by leadership
• Process daily open Jobbing reports to ensure completion dates are confirmed by warehouses and ensuring the appropriate member of the Customer Service team updates the sales order dates accordingly
• Responsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers
• Back up Support
• May serve as a back-up to other purchasing team members at the same or above level as needed
• Performs daily review of open purchase order reports to ensure ETAs are updated with the most up to date information and provides communication status to necessary parties/stakeholders
• Under the direction of the Product Specialist/Buyer, enter purchase orders in the ERP system
• All other duties as assigned

Supervisory Responsibilities

• Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

• Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other team
• Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
• Manage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basis

Minimum Qualifications/ Education / Experience / Certifications

• Education:
• Diploma Required. Degree preferred
• Equivalent experience considered in lieu of degree
• Experience:
• 0-2 years of previous experience in a similar role preferred
• Experience with Purchasing, Supply Chain or a related field is highly desired
• Licenses / Certifications:
• Valid driver’s license – required
• Language:
• Proficiency in English required
• Bi-Lingual – Spanish or Portuguese is a plus

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

• Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
• This position is a hybrid in-office and/or work-from-home role.

Annual base salary:

• $24-$26 per hour (DOE) + Bonus
• Paid Time Off (PTO)
• 401(k) Matching Program
• Wellness Perks
• Tuition Reimbursement

NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.

Job Family LOGISTICS OPS / SALES SUPPORT (Job Family)