Purchasing Supervisor

Neotech; Westborough (MA); On-site; USD 81,000 - 105,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with company match

Paid time off: sick, vacation, and PTO

Job summary

NEOTech in Westborough, MA is seeking a Purchasing Supervisor to oversee daily Purchasing team activities and ensure materials are procured to support production schedules and customer delivery commitments.

You will work with Planning, Program Management, Production, Engineering, and Quality to address supply issues in a fast-paced contract manufacturing environment. Strong leadership and ERP experience are essential.

Qualifications

• Three to five years of purchasing experience in a manufacturing environment.
• Experience using ERP/MRP systems such as Epicor, SAP, Oracle, or similar.
• Associate degree in Business, Supply Chain, or related field preferred; high school diploma required.
• Previous lead or supervisory experience preferred.
• Experience in a contract manufacturing, electronics, aerospace, or other high-mix manufacturing environment preferred.

Responsibilities

• Supervise the day-to-day activities of the Purchasing team.
• Assign buyer workloads and monitor daily purchasing priorities.
• Review and approve purchase requisitions and purchase orders within established authority levels.
• Ensure purchase orders are placed accurately and within required lead times.
• Monitor MRP recommendations and ensure buyers are processing action messages timely.
• Review open purchase order reports and ensure overdue orders are actively managed.
• Coordinate daily expediting activities for critical materials.
• Assist buyers in resolving supplier delivery issues and material shortages.

Skills

Strong communication

Leadership

Process development

Negotiation skills

Education

Associate degree in Business or Supply Chain

High school diploma or equivalent

Equivalent work experience considered

Tools

Epicor ERP

SAP

Oracle ERP

Job description

Job DetailsJob Location: Westborough 0NK54 - Westborough, MA 01581Position Type: Full TimeSalary Range: $80,540.00 - $105,000.00 Salary/yearJob Shift: 1stThe Purchasing Supervisor oversees the daily activities of the Purchasing team to ensure materials are procured in support of production schedules and customer delivery commitments. This role supervises Buyers, monitors open purchase orders, resolves material shortages, expedites critical components, and ensures purchasing activities are completed accurately and on time. The Purchasing Supervisor works closely with Planning, Program Management, Production, Engineering, and Quality to address supply issues and maintain material availability in a fast-paced contract manufacturing environment.

Purchasing Operations

• Supervise the day-to-day activities of the Purchasing team.
• Assign buyer workloads and monitor daily purchasing priorities.
• Review and approve purchase requisitions and purchase orders within established authority levels.
• Ensure purchase orders are placed accurately and within required lead times.
• Monitor MRP recommendations and ensure buyers are processing action messages timely.
• Review open purchase order reports and ensure overdue orders are actively managed.
• Coordinate daily expediting activities for critical materials.
• Assist buyers in resolving supplier delivery issues and material shortages.
• Monitor customer demand changes and adjust purchasing priorities accordingly.
• Ensure supplier acknowledgments are received and accurately entered into the ERP system.
• Verify purchasing records and ERP data are accurate and current.

Material Availability

• Monitor shortages that could impact production schedules.
• Participate in daily production or shortage meetings.
• Work with Planning to prioritize material purchases based on production requirements.
• Coordinate with Program Management regarding customer priorities and schedule changes.
• Escalate significant material risks to the Supply Chain Manager.
• Assist in identifying alternate sources when approved suppliers cannot meet requirements.

Supplier Support

• Serve as the primary escalation point for supplier delivery issues.
• Work with suppliers to improve delivery performance and resolve late shipments.
• Coordinate supplier expedites when necessary.
• Track supplier performance and communicate recurring issues to management.
• Support supplier corrective actions as required.

Inventory Control

• Monitor excess and obsolete inventory reports.
• Assist in reducing excess inventory through order adjustments and supplier returns where applicable.
• Review purchasing practices to minimize inventory while maintaining production support.
• Support cycle count investigations involving purchased materials.

Team Leadership

• Train and coach Buyers on purchasing procedures, ERP processes, and company policies.
• Monitor buyer productivity and workload.
• Conduct performance evaluations and provide ongoing coaching.
• Assist with hiring, onboarding, and training new employees.
• Promote teamwork and continuous improvement within the Purchasing department.

Cross-Functional Support

• Coordinate with Engineering on Engineering Change Orders (ECOs) affecting purchased materials.
• Support new product introductions by ensuring purchased components are available.
• Work closely with Receiving to resolve discrepancies involving purchased materials.
• Coordinate with Quality regarding supplier quality concerns affecting deliveries.
• Participate in production planning meetings as needed.

Continuous Improvement

• Recommend improvements to purchasing procedures and workflows.
• Identify opportunities to reduce administrative delays and improve purchasing efficiency.
• Assist with developing departmental work instructions and standard operating procedures.
• Maintain purchasing metrics and prepare reports for management.

Supervisory Responsibilities

• Supervise Buyers and Purchasing personnel.
• Assign daily work and monitor departmental performance.
• Provide coaching, training, and performance feedback.
• Participate in hiring, disciplinary actions, and performance evaluations.

Qualifications

Job Knowledge, Skills, Qualifications & Abilities

• Strong communication, leadership, process development and negotiation skills.
• Team player and highly motivated.
• Detail-oriented with strong organizational skills.
• Successfully manage multiple, competing priorities with a strong sense of urgency and minimal direction.
• Self-starter with ability to work in a cross-functional team environment.

Experience/Education

• Associate degree in Business, Supply Chain, or related field preferred.
• High school diploma or equivalent required.
• Equivalent work experience may be considered in lieu of formal education.
• Three to five years of purchasing experience in a manufacturing environment.
• Previous lead or supervisory experience preferred.
• Experience using ERP/MRP systems such as Epicor, SAP, Oracle, or similar.
• Experience in a contract manufacturing, electronics, aerospace, or other high-mix manufacturing environment preferred.

Knowledge, Skills, and Abilities

• Working knowledge of purchasing and MRP systems.
• Understanding of manufacturing production schedules and material requirements.
• Ability to prioritize multiple urgent requests.
• Strong organizational and follow-up skills.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Excel and ERP systems.
• Ability to analyze purchasing reports and identify issues requiring action.
• Strong attention to detail and accuracy.

Performance Measures

• Purchase order placement timeliness
• Material shortage reduction
• Supplier on-time delivery
• Past due purchase orders
• Buyer productivity
• Inventory accuracy
• Customer delivery support
• ERP data accuracy

Benefits Offered: Comprehensive benefit package including medical, dental and vision coverage; company-paid basic life/AD&D insurance, short-term and long-term disability insurance; voluntary supplemental insurances, flexible spending accounts and employee assistance program (EAP). Sick Leave, Vacation Time, and company-paid Holidays are also provided as paid time off. NEOTech also provides a 401(k) Retirement Savings Plan option with a company match.

NEOTech is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.

NEOTech has a long-standing commitment to maintaining a safe, quality-oriented and productive work environment. We also want all employees to perform their duties safely and efficiently, in a manner that protects their interests and those of their co-workers. We recognize that alcohol and drug abuse pose a threat to the health and safety of NEOTech employees and to the security of the Company’s equipment and facilities. For these reasons, NEOTech is committed to the elimination of drug and alcohol use and abuse in the workplace. Candidates being considered for hire must pass a pre-employment background check and drug test which include screening for illegal drugs and marijuana.