Purchasing Specialist - Strategic Sourcing

University of Washington; Seattle (WA); Hybrid; USD 65,000 - 82,000; Full time

Job summary

UW Medicine is seeking a Purchasing Specialist in Seattle to support procurement, supplier management, and financial reconciliation within the Department of Strategic Sourcing. This 100% FTE, day-shift role operates on a hybrid schedule, collaborating with clinicians and vendors to streamline purchasing processes and ensure policy compliance.

The ideal candidate holds a Bachelor's degree with at least two years in purchasing or related fields, demonstrates strong communication, and can

Qualifications

• Bachelor’s Degree required with two years of experience in purchasing, procurement, sourcing, supply chain, accounts payable, finance, or related functions.
• Equivalent education and/or experience may substitute for minimum qualifications.

Responsibilities

• Review, process, and coordinate procurement transactions, requisitions, purchase orders, non-catalog requests, and related entries.
• Maintain order accuracy by researching discrepancies and coordinating with receiving departments and suppliers.
• Resolve supplier invoices, credit requests, pricing discrepancies, reimbursements, returns, and other procurement-related financial transactions.
• Monitor and manage procurement work queues and outstanding issues for timely resolution.
• Coordinate with Accounts Payable and suppliers to resolve procurement and payment-related issues.
• Research existing vendor options and applicable contracts across UW Medicine and partner organizations.
• Support informal solicitations and vendor quotations using approved competitive procedures.
• Collaborate with Value Analysis, Contracting, Strategic Sourcing, clinicians, customers, and vendors on requirements.

Skills

Procurement

Supplier management

Project coordination

Financial reconciliation

Compliance

Sourcing

Education

Bachelor’s Degree

Job description

Job Description

UW Medicine - Department of Strategic Sourcing has an outstanding opportunity for a Purchasing Specialist.

WORK SCHEDULE

• 100% FTE
• Day Shift
• Monday through Friday
• Hybrid Schedule

DEPARTMENT DESCRIPTION

UW Medicine Supply Chain Management enhances our patient care experience by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise.

POSITION HIGHLIGHTS

This position performs a broad range of procurement, purchasing, supplier management, operational support, financial reconciliation, compliance, sourcing, and project coordination activities in support of organizational purchasing and supply chain operations. The position serves as a resource to internal departments, suppliers, clinicians, and stakeholders by facilitating procurement processes; resolving purchasing and invoice-related issues; researching compliant product, vendor, and contract options; maintaining supplier relationships; and participating in process improvement initiatives and special projects.

PRIMARY JOB RESPONSIBILITIES

• Review, process, and coordinate procurement transactions, requisitions, purchase orders, non-catalog requests, and related entries in accordance with organizational policies and procedures
• Maintain order accuracy by researching discrepancies, coordinating with receiving departments and suppliers, and ensuring timely resolution of outstanding balances
• Resolve supplier invoices, credit requests, pricing discrepancies, reimbursements, returns, exchanges, receipt accruals, and other procurement-related financial transactions
• Monitor and manage procurement work queues, exception reports, requests, and outstanding issues to support timely resolution and uninterrupted operations
• Coordinate with Accounts Payable, suppliers, and internal stakeholders to resolve procurement and payment-related issues
• Research existing vendor options and applicable UW Medicine, University of Washington, State of Washington, and Group Purchasing Organization contracts
• Support informal solicitations and vendor quotations using approved competitive acquisition procedures when required
• Collaborate with Value Analysis, Contracting, Strategic Sourcing, clinicians, customers, and vendors on product, equipment, service, and supplier requirements

REQUIREMENTS

Bachelor’s Degree and two years of experience in purchasing, procurement, sourcing, supply chain, accounts payable, finance, customer service, project coordination, healthcare operations, or another closely related business function.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Compensation, Benefits and Position Details

Pay Range Minimum:

$774,000.00 annual

Pay Range Maximum:

$90,000.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians,scientistsand other health professionals.

All acrossUW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family,studentand colleague is valued and honored.Nearly 29,000healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.