Purchasing Specialist - Purchasing Division

City of Savannah; Savannah (GA); Sur place; USD 52 000 - 66 000; Plein temps

Avantages offerts par ce poste

Health benefits

Wellness programs

Paid holidays

Vacation and sick leave

Résumé du poste

City of Savannah seeks a Purchasing Specialist to manage procurement activities, liaise with departments and vendors, and ensure purchases align with policies and standards. The role emphasizes accuracy, analysis, and negotiation to support efficient sourcing strategies.

The specialist will maintain vendor lists, handle contract evaluations, and contribute to cost-effective procurement decisions in a dynamic government setting.

Qualifications

• Associate or Technical Degree or equivalent.
• 1–3 years of procurement or contract administration experience.
• Knowledge of public purchasing principles and practices.
• Knowledge of local, state, and federal regulations.
• Valid state driver’s license.
• Experience in local government is a plus.

Responsabilités

• Executes purchase orders and contracts.
• Reviews specifications and tabulations.
• Evaluates purchases for quality and cost.
• Researches bid solicitations, price, and availability.
• Prepares approvals and conducts pre-bid meetings.
• Reviews sole-source purchases.
• Maintains vendor lists and prepares contract addenda.
• Monitors purchases and ensures compliance with procurement policies.
• Guides departments on procurement policies and standards.
• Meets with vendors regarding solicitations and orders.

Connaissances

Customer service

Detail-oriented

Communication

Negotiation

Analytical thinking

Organization

Formation

Associate or Technical Degree

Outils

Procurement software

Budgeting tools

Description du poste

Are you looking for a new career with purpose? The City of Savannah Purchasing Department seeks a highly motivated, engaged, and detail-oriented Purchasing Specialist with a strong customer-service focus to join our team. We are committed to attracting, preparing, promoting, and supporting our team. As the Purchasing Specialist, you will be responsible for purchasing goods and services that adhere to City procurement policies and procedures.

The role of the Purchasing Specialist is to manage the procurement activities of the Purchasing department. This role is essential to facilitating communication and understanding between City departments and vendors, quality assurance, and liaising with inventory teams and management. The Purchasing Specialist is also responsible for the timely delivery and resolution of supply issues and discrepancies. The Purchasing Specialist will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand.

As a dynamic member of the Purchasing Department, the successful Purchasing Specialist must be able to develop efficient procurement solutions and support senior management with the development and implementation of sourcing strategies. Ultimately, an outstanding Purchasing Specialist will have a keen sense of business, maintain meticulous transaction records, excellent communication and negotiation skills, be an analytical thinker, astute, and demonstrate a good working knowledge of purchasing strategies.

At the City of Savannah, you control your destiny. We'll take care of you, too, with benefits that include health/dental/vision, retirement plans, wellness programs, vacation, sick leave, and 12 paid holidays.

Women, minorities, and Veterans are encouraged to apply.
We are a Veteran-friendly employer.

• Executes purchase orders and contracts.
• Reviews and prepares specifications.
• Reviews tabulations.
• Evaluates purchases, commodities, and services to ensure quality and the least expense.
• Researches bid solicitations, price, and availability.
• Prepares approval authorizations.
• Conducts pre-bid meetings.
• Reviews sole-source purchases.
• Provide guidance to departments on City procurement policies and standards.
• Meets with vendors to discuss future solicitations and current order status.
• Reviews agency and small department purchase orders.
• Analyzes and evaluates goods and materials for compliance with specifications and standards.
• Conducts total cost reviews.
• Researches, compiles, and prepares written analysis for each contract evaluation.
• Maintains active vendor lists.
• Prepares contract addendums.
• Ensures proper vendor insurance coverage.
• Develops procurement strategies.
• Monitors all purchases.
• Performs other related duties as assigned.

Requires an Associate or Technical Degree equivalent; with one to three years of procurement or contract administration work experience; or an equivalent combination of education and experience.

Must possess and maintain a valid state driver’s license with an acceptable driving history.

Experience working in a local government is a plus.

Work Location: 305 Fahm St.

Work Hours: 8 am - 5 pm, Monday-Friday

Must possess and maintain a valid state driver's license with an acceptable driving history.

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen, and verification of education, certifications, and licenses required prior to employment.

• Knowledge of the public purchasing principles and practices, including competitive bidding procedures.
• Knowledge of relevant local, state, and federal regulations.
• Knowledge of the methods and techniques used in the grading and analysis of the quality of supplies, materials, and equipment.
• Knowledge of computers and job-related software programs.
• Knowledge of supply sources.
• Skill in establishing priorities and organizing work.
• Skill in developing specifications for purchases.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.