Purchasing Specialist III

Spectraforce Technologies, Inc.; North Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Purchasing Specialist III to provide onsite support for the Receiving Team in North Chicago, Illinois. You will ensure timely delivery, posting goods receipts, and prevent late payments.

The role emphasizes collaboration with Purchasing, Accounts Payable, and suppliers. The position requires strong Excel skills, familiarity with SAP SRM, and the ability to manage multiple orders and processes efficiently on a 3-month assignment with potential

Qualifications

• This role requires a background in procurement or payment processes and strong Excel skills.
• Experience with SAP SRM and related IT tools to support stockroom operations is expected.
• Excellent communication and problem-solving abilities are essential.

Responsibilities

• Support scientific stockroom onsite for consumables and supplies, handling order fulfillment and issue resolution.
• Update SAP-SRM by posting receipt of goods and close out open orders.
• Act as liaison between business and suppliers to resolve order issues.
• Track open orders and follow up with customers or suppliers to ensure proper closeout.
• Train and troubleshoot, implementing actions for efficient use of IT tools and stockroom systems.
• Investigate and help resolve invoice issues related to POs, coordinating with Purchasing and Accounts Payable.
• Coordinate and process supplier returns and reconcile PO issues with invoices.
• Build relationships with key suppliers and understand their processes and objectives.
• Collaborate with Receiving, Accounts Payable, Delivery Services, and other support areas.
• Identify ongoing process improvements to ensure accurate transactions and timely supplier payments.

Skills

Procurement

Payment processes

Customer service

Verbal & written communication

Excel

Analytical thinking

Attention to detail

Task management

Education

High School diploma

Associate's Degree

Bachelor's Degree

Tools

SAP SRM

SAP

Excel

Job description

Position Title: Purchasing Specialist III

Work Location: North Chicago, Illinois 60064

Assignment Duration: 3 Months - based on performance and business needs with possibility for extension

Work Arrangement: 100% Onsite

Position Summary

Provide support services to the Receiving Team to ensure timely delivery of ordered items to lab and ensure goods receipt are posted in a timely manner to ensure invoices are not blocked for payment before or by due date. Contribute to special project handling and support continuous improvement

Key Responsibilities

• 
  

  Support the scientific stockroom onsite one-stop shopping solution for consumables, non-capital materials, PPE and supplies by supporting order fulfillment, customer complaint handling, inventory reviews, handling fulfillment errors, and issue resolution.

  
  


• 
  

  Update SAP-SRM appropriately posting receipt of goods and close out open orders appropriately

  
  


• 
  

  Act as a liaison between the business and suppliers to resolve order issues including damaged materials, incorrectly shipped items, returns, etc.

  
  


• 
  

  Track open or outstanding orders. Follow up with customers, or suppliers as needed to ensure appropriate close out process is executed.

  
  


• 
  

  Perform training, trouble shoot, implement corrective actions, and assure team's efficient usage of IT tools supporting broad application systems for stockroom inventory systems, SAP, and others supporting business interface operational functions

  
  


• 
  

  Investigate and aid in the resolution of invoice issues related to purchase order purchases. Partner with Purchasing and Corporate Disbursement Office to resolve invoice issues resulting from orders.

  
  


• 
  

  Coordinate and process supplier returns

  
  


• 
  

  Use IT and other tools to investigate PO issues / supplier invoices to reconcile.

  
  


• 
  

  Build relationships with key suppliers, develop contacts, know supplier business processes and objectives,

  
  


• 
  

  Work closely with Receiving, Accounts Payable, Delivery Services, Purchasing, and other business support areas

  
  


• 
  

  Identify ongoing process improvements in support of accurate transactions, effective delivery of goods and services, and timely payment to suppliers.

  
  

Qualification & Experience

• 
  

  High School diploma or equivalent with minimum of 4 years relevant experience or an Associate's Degree with 3 years relevant experience or a Bachelor's Degree with a minimum of 2 year of relevant experience.

  
  


• 
  

  2 years' experience working with procurement or payment systems. Has good understanding of purchasing and payment processes and procedures

  
  


• 
  

  Exceptional customer service skills that support effective problem solving and issue identification & resolution.

  
  


• 
  

  Excellent verbal and written communication skills

  
  


• 
  

  Demonstrates good analytical and critical thinking skills with strong attention to detail. Must have good working knowledge of Excel and be able to learn new software/technology quickly

  
  


• 
  

  Able to complete tasks with limited oversight and manage competing priorities effectively

  
  

Additional Information

This position supports process-driven activities and operational efficiency. The primary responsibility involves working within SAP SRM to support and streamline the goods receipt process. SAP SRM experience is required.