Purchasing Specialist I

Hulcher Services Inc.; Denton (TX); Presencial; USD 36 000 - 48 000; Tempo integral

Resumo da oferta

Hulcher Services Inc. is seeking an entry-level Purchasing/Accounts Payable Assistant in Denton, TX. The role handles requisitions, PO creation, supplier interactions, invoicing, and record-keeping in a fast-paced office environment.

Typical duties include processing payments, maintaining procurement records, and supporting the purchasing team. Strong Excel and basic bookkeeping skills are essential to succeed in this position.

Qualificações

• Associate degree or equivalent combination of education and experience.
• One year purchasing or accounts payable experience preferred.
• Basic computer skills with understanding of bookkeeping, GL codes, and cost centers.

Responsabilidades

• Process purchase requisitions and obtain managerial approvals.
• Generate purchase orders and ensure policy compliance.
• Interact with suppliers to place orders and schedule deliveries.
• Verify three-way invoice matches and authorize payments.
• Communicate with vendors to resolve invoice errors.
• Maintain procurement workflow to meet department KPIs.
• Generate monthly payables accruals using accounting procedures.
• Review bids and negotiate purchases within budget and authority.
• Maintain procurement records (items, costs, delivery, quality, performance).
• Reconcile monthly statements from suppliers.
• Provide clerical support and back up other purchasing specialists.
• Perform other incidental duties as required.

Conhecimentos

Excel proficiency

Bookkeeping basics

Verbal & written communication

Organizational skills

Formação académica

Associate degree or equivalent

Ferramentas

Microsoft Excel

Descrição da oferta de emprego

General Summary:

Entry level position responsible for processing purchase requisitions, generating purchase orders, auditing invoices for payment, and related clerical work and record keeping.

Positions reporting to this position:

None

Duties and Responsibilities (functions considered essential are marked by an *):

• *Receives routine purchase requisitions and coordinates managerial approval for indirect and direct purchase categories.
• *Generates basic purchase orders, ensuring accuracy and compliance within company policies.
• *Interacts with suppliers to place orders, schedule deliveries, and resolve shipping errors.
• *Verifies three-way matches of invoices for materials or services and authorizes payment processing within the scope of authority.
• *Communicates with vendors and/or company staff to resolve errors detected within vendor invoices.
• *Ensures the workflow of purchase requisitions and invoices are maintained to meet department KPI’s.
• *Utilizes company accounting procedures to generate monthly payables accrual.
• *Reviews bid proposals and negotiates purchases within budgetary limitations and scope of authority.
• *Maintains procurement records such as: items or services purchased, costs, delivery, product quality and performance.
• *Reconciles monthly account statements from strategic suppliers.
• Provides clerical support and relieves other purchasing specialists as needed.
• Performs other incidental and related duties as required.

Requirements

JOB QUALIFICATIONS (refers to job, not incumbent):

Educational Requirements:

Associate’s degree or equivalent combination of education and experience.

Required Certification/Licensure

None

Experience Requirements:

One (1) year purchasing or accounts payable experience preferred.

Knowledge / Skills Required:

Basic computer skills with basic to intermediate proficiency in Microsoft Excel. Basic understanding of bookkeeping practices and procedures including general ledger codes and cost centers. Professional verbal and written communication skills. Excellent organizational skills with the ability to perform well in a fast-paced environment.

Preferred Skills:

Knowledge of basic purchasing principles, including procure-to-pay processes.

Physical Demands:

Required to work in a standard office environment in a sitting position 80% of the time. Must be able to operate a computer and may occasionally need to lift and/or move up to 25 pounds.

Working Conditions:

Standard indoor office environment.

Travel:

Limited travel. Less than 5%.

Position Interacts With (indicate internal and external contacts):

Company staff and management, vendors and suppliers.