PURCHASING SPECIALIST

University of Alabama at Birmingham; University (FL); On-site; Full time

Job summary

A prominent university in Florida is seeking a Purchasing Specialist to manage procurement activities, ensure compliance with policies, and cultivate vendor relationships. The ideal candidate will hold a Bachelor's degree and possess five years of relevant experience, preferably in a higher education setting. Responsibilities include reviewing purchase requisitions, resolving supplier performance issues, and negotiating contracts. The position emphasizes a commitment to equal opportunity and inclusion in all educational programs and activities.

Qualifications

• 5 years of related experience required, which can substitute for education.
• Purchasing experience in a higher education setting is preferred.
• Customer service skills and knowledge of buying & bids are beneficial.

Responsibilities

• Review purchase requisitions for applicable requirements.
• Manage procurement from requisition to payment.
• Negotiate contractual agreements with suppliers.

Skills

Purchasing experience in higher education

Customer service skills

Overall understanding of buying & bids

Education

Bachelor's degree in a related field

Job description

Job Description - PURCHASING SPECIALIST (T234690)

PURCHASING SPECIALIST - ( T234690 )

Description

To work with staff and suppliers to source and supply requests. To review requests to ensure sourcing strategy in accordance with UAB guidelines, policies and strategies. To provide guidance in purchasing, resolve service issues and cultivate and maintain relationships with vendors and customers. To ensure reasonableness and accuracy of information by analysis, audit and/or benchmarking along with managing day-to-day administration for purchases and/or payables activity in an accurate and timely manner.

To work with suppliers for sourcing and supply requests for campus entities. Responsible for reviewing requests to ensure proper sourcing in accordance with University guidelines, policies and strategies. Provides guidance in purchasing, resolving service issues and cultivates and maintains relationships with vendors and customers. Ensures accuracy of information by analysis or audit and/or benchmarking along with managing day to day administration for purchases and/or payables activities in an accurate and timely manner.

Duties and Responsibilities

• Reviews purchase requisitions for applicable requirements.
• Analyzes complex acquisitions of equipment.
• Assists in the resolution of supplier performance issues.
• Communicates with departments within Financial Affairs to ensure compliance with UAB Policy and Procedures, Alabama Bid Law, etc.
• Manages the procurement process from purchase requisition to payment.
• Determines most appropriate method of procurement i.e. competitive bidding or sole source justification, lease, purchase, equipment rentals, etc.
• Serves as a liaison between departments, including but not limited to, University Purchasing, Office of Sponsored Programs and Government Funding Agencies.
• Applies UAB Policy and Procedure along with Alabama Bid Law to prepare various types of solicitations.
• Assists departments in identifying scope of work and specifications for competitive bid.
• Independently uses professional judgement to evaluate vendor bid responses based on price, quality, availability, reliability and technical support.
• Establishes criteria and develop plans related to enhancing processes.
• Negotiates contractual agreements with suppliers to ensure quality of service and performance, added value and minimize risk for the University.
• Interprets contract provisions including explaining contract processes, penalties and compliance terms to departments.
• May process and submit reports as needed for external and internal departments.
• May guide and assist departments with specialized purchases and/or rebate programs.
• Performs other duties as assigned

Qualifications

Bachelor's degree in a related field and five (5) years of related experience required. Work experience may substitute for education requirement.

Preferred Skills & Knowledge

• Purchasing experience in a higher education setting or large intuition/business.
• Overall understanding of buying & bids.
• Customer service skills.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

113705000 University Purchasing

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite