Purchasing Specialist

POLY PRINT INC; Tucson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

POLY PRINT INC in Tucson, AZ is seeking a Purchasing Clerk to source raw and non-raw materials, balancing quality and cost for smooth operations. The role coordinates material scheduling and delivery to keep production uninterrupted, while managing master data for materials and vendor relations.

In the absence of the Procurement Specialist, the VP of Operations will assume these responsibilities. Strong negotiation, ERP, and inventory skills are essential.

Qualifications

• High school diploma or GED is required.
• 2–3 years of experience in supply planning, procurement, or related field.
• Strong negotiation skills to reduce costs and improve value.
• Proficiency with inventory management, purchasing systems, and ERP software.
• Excellent English verbal and written communication.

Responsibilities

• Plan and manage procurement activities based on customer demand and forecasts.
• Monitor and control raw material and component inventory levels.
• Ensure timely stock replenishments to meet forecasted demand.
• Collaborate with internal departments to meet customer delivery schedules.
• Source and procure materials, parts, and services in a timely manner.
• Coordinate the return of damaged or incorrectly shipped materials with vendors.
• Negotiate with suppliers to secure optimal value.
• Support production and maintenance teams by ensuring material availability.
• Maintain raw material and parts master data and purchasing records.
• Expedite late orders and develop strong supplier relationships.
• Identify productivity initiatives to optimize costs and quality.
• Streamline purchasing procedures and ensure policy compliance.
• Prepare and solicit bids or quotations as needed.

Skills

Negotiation

Inventory management

ERP software

English communication

Organization

Analytical skills

Supply chain knowledge

Manufacturing environment

Vendor relations

Collaboration

Education

High school diploma or GED

Tools

ERP software

Inventory management software

Purchasing systems

Job description

• Location 2300 W WETMORE RD,Tucson, AZ, 85705-2051,United States
• Employee Type FT Non-Exempt

Description

Department: Operations

Job Summary:

The Purchasing Clerk is responsible for sourcing and purchasing raw materials and non-raw materials, ensuring a balance of quality and cost efficiency for overall operations. This role involves coordinating the scheduling and delivery of materials to ensure uninterrupted production, managing raw material master data, and achieving the best overall value for expenditures. In the absence of the Procurement Specialist, the VP of Operations will assume these responsibilities.

Education and Experience:

• Education: High school diploma or GED required.
• Experience: Minimum of 2–3 years of experience in supply planning, procurement, or a related field.

Key Requirements:

• Strong negotiation skills with a proven ability to work with vendors to reduce costs and improve value.
• Proficiency in computer systems, including inventory management, purchasing systems, and ERP software.
• Effective verbal and written communication skills in English.
• Strong organizational and time management skills with the ability to work under pressure and meet deadlines.
• Basic math skills and analytical abilities.
• Knowledge of supply chain processes, production operations, and inventory management.
• Previous experience in a manufacturing or technical environment preferred.
• Ability to collaborate effectively with peers and internal customers to solve problems constructively.
• Physical ability to occasionally lift, carry, push, or pull objects up to 25 pounds.
• Positive attitude, strong work ethic, and a commitment to delivering results.

Key Duties and Responsibilities:

• Plan and manage procurement activities based on customer demand and forecasts.
• Monitor and control raw material and component inventory levels.
• Ensure timely stock replenishments to meet forecasted demand.
• Collaborate with internal departments to meet customer delivery schedules.
• Source and procure materials, parts, and services in a timely manner.
• Coordinate the return of damaged or incorrectly shipped materials with vendors.
• Negotiate creatively and ethically with suppliers to secure optimal value.
• Support production and maintenance teams by ensuring material availability.
• Maintain and update raw material and parts master data.
• Keep accurate purchasing records and expedite late orders with suppliers.
• Develop and maintain strong, long‑term supplier relationships.
• Resolve invoice discrepancies by coordinating with vendors and internal teams.
• Identify and support productivity initiatives to optimize costs and quality.
• Streamline purchasing procedures and ensure compliance with organizational policies.
• Prepare and solicit bids or quotations as needed.
• Actively address food safety and regulatory issues within the scope of work.
• Escalate potential or actual food safety concerns to management when necessary.

Competencies and Attributes:

• Excellent interpersonal, problem‑solving, and analytical skills.
• Team‑oriented, dependable, and committed to delivering high‑quality results.
• Ability to evaluate and synthesize information from various sources effectively.
• Resilient under pressure with the ability to meet deadlines consistently.

Requirements

Key Requirements:

• Strong negotiation skills with a proven ability to work with vendors to reduce costs and improve value.
• Proficiency in computer systems, including inventory management, purchasing systems, and ERP software.
• Effective verbal and written communication skills in English.
• Strong organizational and time management skills with the ability to work under pressure and meet deadlines.
• Basic math skills and analytical abilities.
• Knowledge of supply chain processes, production operations, and inventory management.
• Previous experience in a manufacturing or technical environment preferred.
• Ability to collaborate effectively with peers and internal customers to solve problems constructively.
• Physical ability to occasionally lift, carry, push, or pull objects up to 25 pounds.
• Positive attitude, strong work ethic, and a commitment to delivering results.