Purchasing Specialist

Topcon Positioning Systems (Topcon); Oakland (NJ); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with match

Tuition reimbursement

Paid holidays

Paid time off

Paid sick time

Job summary

Topcon Healthcare seeks a highly analytical Purchasing Specialist to manage purchasing, supplier negotiations, inventory planning, forecasting, and vendor contracts in Oakland, NJ. Expert Excel and AI data analysis are essential, with SAP, SAP S/4HANA, and Salesforce experience required.

The role requires on-site work at the Oakland, NJ office, with a base pay range of $85,000–$105,000 and a 5% annual bonus. A comprehensive benefits package supports health, retirement, and professional growth.

Qualifications

• Expert-level Excel skills and data modeling capabilities.
• Experience with AI-based data analysis for forecasting and reporting.
• Proven vendor negotiation and cost-reduction experience.
• Experience with SAP, SAP S/4HANA, and Salesforce.
• Ability to forecast demand and manage inventory levels.
• Strong contract, SLA, and vendor-management skills.
• Attention to detail and ability to identify trends and risks.

Responsibilities

• Analyze purchasing, inventory, usage, and sales data using advanced Excel and AI tools.
• Prepare accurate purchasing and inventory forecasts based on projections and lead times.
• Negotiate pricing, terms, lead times, and purchasing agreements with vendors.
• Negotiate SLAs, supplier contracts, and other commercial terms.
• Process RTS transactions and manage supplier returns.
• Identify cost-saving opportunities and ensure favorable pricing and terms.
• Monitor inventory levels, Min/Max stock, reorder points, and safety stock.
• Prepare and manage Min/Max, reorder-point, safety-stock reports.
• Prevent shortages, excess inventory, and obsolescence through planning.
• Evaluate vendor performance on pricing, quality, reliability, and SLA compliance.
• Use SAP/SAP S/4HANA for purchasing and vendor records; use Salesforce for forecasts.
• Leverage AI tools to analyze large datasets and automate reporting.
• Collaborate with Sales, Operations, Finance, Warehouse, and Customer Support.

Skills

Advanced Excel

AI data analysis

Vendor negotiation

Forecasting

SLA negotiation

Contract management

Attention to detail

Tools

SAP

SAP S/4HANA

Salesforce

Excel

AI tools

Job description

For over 90 years, Topcon’s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients’ health and quality of life. We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button. By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society’s most pressing challenges. If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you. At Topcon Healthcare, we don’t wait for the future. We invent it. Join us. Learn more about working with us at topconcareers.com

We are seeking a highly analytical and results-driven Purchasing Specialist to manage purchasing activities, supplier negotiations, inventory planning, forecasting, and vendor contracts. The ideal candidate must be an expert in Excel and AI-based data analysis, with experience using SAP, SAP S/4HANA, and Salesforce or similar platforms.

Key Responsibilities

• Analyze purchasing, inventory, usage, and sales data using advanced Excel and AI tools.
• Prepare accurate purchasing and inventory forecasts based on sales projections, historical demand, lead times, and business requirements.
• Negotiate pricing, payment terms, lead times, and purchasing agreements with vendors.
• Negotiate Service Level Agreements, supplier contracts, and other commercial terms.
• Process and manage RTS, or Return to Supplier, transactions and related vendor documentation.
• Identify cost-saving opportunities and ensure the company receives the best available pricing and contract terms.
• Monitor inventory levels and maintain appropriate minimum and maximum stock levels.
• Prepare and manage Min/Max inventory, reorder-point, safety-stock, shortage-risk, and excess-inventory reports.
• Prevent shortages, excess inventory, and obsolete stock through effective inventory planning.
• Evaluate vendor performance based on pricing, quality, reliability, lead time, and SLA compliance.
• Use SAP or SAP S/4HANA to manage purchasing, inventory, purchase orders, vendor records, and related transactions.
• Use Salesforce to review sales forecasts, customer demand, business requirements, and purchasing-related information.
• Use AI tools to analyze large datasets, automate reporting, identify trends, improve forecasting, and increase purchasing efficiency.
• Work closely with Sales, Operations, Finance, Warehouse, Customer Support, and other departments.

Required Skills and Qualifications

• Expert-level Excel skills, including PivotTables, XLOOKUP, advanced formulas, dashboards, Power Query, data modeling, and large-data analysis.
• Strong experience using AI tools for data analysis, forecasting, reporting, and process automation.
• Experience with SAP, SAP S/4HANA, and Salesforce.
• Proven experience preparing purchasing, demand, or inventory forecasts.
• Strong vendor negotiation and cost-reduction skills.
• Experience negotiating SLAs, supplier agreements, pricing contracts, and other commercial terms.
• Experience processing RTS transactions and managing supplier returns.
• Experience managing Min/Max inventory levels, reorder points, lead times, and safety stock.
• Excellent analytical, problem-solving, and decision‑making skills.
• Strong attention to detail and the ability to identify trends, risks, and cost‑saving opportunities.
• Excellent communication, contract‑management, and vendor‑management skills.
• Ability to work independently and manage multiple priorities.

On‑Site Requirement

This position requires working at our Oakland, New Jersey office. This is not a remote or hybrid position.

Base Pay

Expected Base Pay Range: $85,000 to $105,000 Annualized. The base pay range included is a projected hiring range for a position, level and potential work location(s) listed. Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full‑time schedule.

Bonus eligible

In addition to base pay, compensation for this position includes eligibility for a 5% annual bonus.

Benefits

Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits. We also offer time off for our employees to recharge. Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements. Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills, experience, training, certifications, education, final work location and other factors not related to an applicant’s sex or other status protected by local, state, or federal law. Changes in the position level, location or other factors associated with the role may change the final determined compensation. *Topcon time off policies can vary between roles which are exempt or non‑exempt. For hourly (“non‑exempt”) employees, we offer personal paid time off which accrues in accordance with local standards. For salaried (“exempt”) employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs. All paid time off policies are in accordance with or exceeding local law. Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.

EEO Statement

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

About Topcon Healthcare

Topcon Healthcare sees eye health differently. Our vision is to empower providers with smart and efficient technologies for enhanced patient care. Keeping pace with the ever‑changing landscape of the healthcare industry, we offer the latest integrated solutions including advanced multimodal imaging, vendor‑neutral data management and groundbreaking remote diagnostic technology. A globally‑oriented business, Topcon is focused on developing solutions towards solving societal challenges in the mega‑domains of healthcare, agriculture, and infrastructure. In healthcare, these challenges include increasing eye disease, rising medical costs, access to healthcare and physician shortages. By investing in value‑driven innovations, Topcon works to enable people to enjoy good health and a high quality of life.