Purchasing Specialist

DX Electric Company; Grapevine (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

PTO

Health insurance

401(k)

Job summary

DX Electric Company in Grapevine, TX is seeking a Purchasing Assistant to manage vendor relationships and end-to-end PO processing in a fast-paced distribution environment.

You will drive demand-driven purchasing, perform daily ERP PO entry and receiving, update promise dates, and expedite late shipments to prevent stockouts, collaborating with Sales and Inventory to keep data accurate.

The role offers a competitive salary and benefits including PTO, health insurance, and a 401(k).

Qualifications

• 2+ years of purchasing or buyer experience in a distribution or wholesale distribution environment (non-negotiable).
• Hands-on ERP experience for PO entry, receiving, and vendor maintenance.
• Daily handling of high PO volume with attention to detail.

Responsibilities

• Process a high volume of purchase orders daily for assigned vendors driven by demand and replenishment reports.
• Perform daily receiving in the ERP system for our warehouses.
• Update promise dates and capture tracking numbers in the ERP to keep Sales/Operations aligned.
• Expedite late deliveries by coordinating with vendors and updating the ERP.
• Manage daily air-freight shipments: verify tracking, delivery, and resolve issues.
• Maintain vendor master data in the ERP (contacts, emails, phones, MOQs, free-freight thresholds).
• Support special purchases and partner with Purchasing Manager on receiving and inventory initiatives.

Skills

2+ years experience

ERP experience

Advanced Excel

Vendor management

Strong communication

Tools

Epicor

Eclipse

Infor

NetSuite

SAP

Job description

The company is a fast-growing electrical distributor serving contractors and industrial customers across Texas and beyond. Our purchasing team keeps thousands of SKUs and hundreds of vendors moving every day – and we are building a bench of high performers who can keep up.

About the Role

This is not a data-entry seat. Our Purchasing Assistants own their assigned vendors end-to-end: cutting POs off demand and replenishment reports, chasing promise dates, expediting late shipments, and keeping the ERP clean enough that Sales trusts every date on the screen. You will process a high volume of POs daily, juggle air-freight tracking, and be the first line of defense against stockouts. If you like a fast desk, tight follow-through, and vendors who know your name, you will fit here.

What You Will Do

• Process a high volume of purchase orders daily for assigned vendors, driven by demand and replenishment reports.
• Perform daily receiving in the ERP system for our warehouses.
• Update promise dates and capture tracking numbers in the ERP so Sales and Operations always have the latest view.
• Expedite late deliveries – work vendors directly, update the ERP, and keep the sales rep in the loop.
• Manage daily air-freight shipments: verify tracking, confirm delivery, resolve exceptions.
• Maintain vendor master data in the ERP (contacts, emails, phones, minimum order amounts, free-freight thresholds).
• Support special purchases and partner with the Purchasing Manager on receiving and inventory initiatives.

Required Qualifications

• 2+ years of purchasing or buyer experience in a distribution or wholesale distribution environment (non-negotiable).
• Hands-on experience buying off a demand or replenishment report – i.e., replenishment-driven distribution purchasing, not production or BOM-driven manufacturer purchasing.
• Daily hands-on ERP experience for PO entry, receiving, and vendor maintenance – comfortable in the system, not learning it on the job.
• Proven ability to process high daily PO volume without dropping details.
• Intermediate to Advanced Excel: pivots, VLOOKUP/XLOOKUP, filtering, basic formulas.
• Proficient in Outlook and Word.
• Strong written and verbal communication – you can push a vendor for a date and keep a sales rep informed in the same hour.
• Sharp attention to detail and clean follow-through on open items.

Compensation Range

• $50,000 - $65,000 per year and other benefits (PTO, Health insurance, 401(k))

Preferred Qualifications

• Familiarity with electrical, construction, or industrial parts.
• Experience negotiating price, freight, or terms with vendors.
• Air-freight and expediting experience.
• Experience in a comparable ERP (e.g., Epicor, Eclipse, Infor, NetSuite, SAP, or similar distribution ERP).

What Success Looks Like in the First 90 Days

• Owning your assigned vendor book with no coaching on day-to-day PO flow.
• Promise dates and tracking numbers in the ERP are current – Sales stops asking "where is it?"
• Late deliveries are being expedited proactively, not reactively.
• You are trusted to run your desk while the VP focuses on strategic buys and vendor negotiations.