Purchasing Specialist

Logical Media Group

Fredericksburg (VA)

On-site

USD 65,000 - 90,000

Full time

10 hours ago

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Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) with Company Match

Life Insurance

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Professional Development Assistance

Job summary

LMG Staffing Solutions is seeking a detailed Purchasing Specialist to support procurement operations, vendor management, subcontract administration, and compliance initiatives in a fast-paced government contracting environment.

The ideal candidate has 3–6 years of experience in purchasing or contracts, with strong analytical skills and proficiency in Deltek, QuickBooks, and SharePoint. Collaboration with finance, operations, and leadership is essential to optimize workflows and ensure compliance.

Qualifications

3-6 years of purchasing/procurement experience
Experience in government contracting environments preferred
Strong understanding of procurement lifecycle management and vendor negotiations
Experience managing RFPs, RFQs, and bid evaluations
Proficiency with Microsoft Office (Excel, Word, PowerPoint)

Responsibilities

Manage sourcing, purchasing, subcontract development, and vendor coordination
Review purchase orders, subcontract agreements, and vendor documentation
Coordinate procurement planning and bid solicitations across departments
Conduct cost analyses, market research, and reporting for procurement
Support vendor performance management and contract negotiations

Skills

Procurement

Vendor management

Negotiation

Analytical skills

Cross-functional collaboration

Tools

Deltek

QuickBooks

SharePoint

Job description

About the Opportunity

LMG Staffing Solutions is conducting a confidential search on behalf of a well-established and rapidly growing government contractor specializing in IT and professional services for federal clients. This organization is seeking a highly organized and detail-oriented Purchasing Specialist to support procurement operations, vendor management, subcontract administration, and purchasing compliance initiatives.

About the Opportunity

Position Summary

The Purchasing Specialist will play a critical role in managing purchasing operations, subcontract administration, sourcing activities, and vendor relationships across multiple projects and departments. This position requires strong analytical skills, procurement expertise, and the ability to work cross-functionally in a fast-paced government contracting environment. The ideal candidate will possess experience with procurement planning, bid management, compliance review, and purchasing process optimization.

Requirements

Key Responsibilities

Procurement & Purchasing Operations

Manage procurement activities including sourcing, purchasing, subcontract development, and vendor coordination
Process and review purchase orders, subcontract agreements, and vendor documentation
Support procurement planning and implementation activities across departments
Coordinate RFPs, RFQs, EOIs, bid solicitations, and subcontract development processes
Conduct bid evaluations and support award management activities
Monitor purchasing activities to ensure timely processing and operational efficiency
Support contract closeout activities and procurement documentation management

Vendor & Contract Management

Maintain strong vendor relationships and assist with vendor performance management
Support contract negotiations, pricing analysis, and vendor communications
Ensure purchasing and subcontract compliance with internal policies and government contracting requirements
Review contracts, procurement documents, and supporting materials for accuracy and compliance
Resolve purchasing discrepancies, invoice issues, and vendor-related concerns

Reporting, Analysis & Process Improvement

Conduct cost analysis, market research, and competitiveness analysis
Analyze procurement and operational data for information, compliance, and reporting purposes
Prepare purchasing reports, tracking documentation, and procurement summaries
Identify opportunities to improve purchasing workflows and operational processes
Assist with database management, reporting tools, and process automation initiatives to support scalability and operational efficiency
Support development of database parameters, reporting specifications, and operational tracking processes
Find effective and efficient methods of performing daily operations, including ordering processes, reporting workflows, and purchasing procedures
Attend and actively participate in daily team meetings and cross-functional collaboration efforts

Leadership & Operational Support

Support staff supervision activities and assist with performance management initiatives when applicable
Collaborate cross-functionally with finance, operations, warehouse, and leadership teams to improve purchasing operations and workflow efficiency

Qualifications

3-6 years of experience in purchasing, procurement, contracts, subcontracts, or finance operations
Experience within government contracting environments strongly preferred
Strong understanding of procurement lifecycle management, sourcing, and vendor negotiations
Experience managing RFPs, RFQs, subcontract development, and bid evaluations
Excellent analytical, organizational, and problem-solving skills
Strong attention to detail and ability to manage multiple priorities
Experience reviewing contracts, compliance documentation, and procurement records
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Experience with Deltek, QuickBooks, and SharePoint preferred
Strong communication and cross-functional collaboration abilities

Preferred Skills