Purchasing Specialist

LMG Staffing Solutions; Fredericksburg (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

LMG Staffing Solutions is seeking a detail-oriented Purchasing Specialist to support procurement operations, subcontract administration, and vendor management for government contracting projects in Fredericksburg, VA.

The successful candidate will manage sourcing activities, review purchase orders and subcontract documents, and ensure compliance with internal policies and federal requirements. Strong analytical and communication skills are essential.

Qualifications

• 3–6 years of experience in purchasing, procurement, contracts, subcontracts, or finance operations.
• Experience within government contracting environments strongly preferred.
• Strong understanding of procurement lifecycle management, sourcing, and vendor negotiations.
• Experience managing RFPs, RFQs, subcontract development, and bid evaluations.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Experience reviewing contracts, compliance documentation, and procurement records.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with Deltek, QuickBooks, and SharePoint preferred.
• Strong communication and cross-functional collaboration abilities.

Responsibilities

• Manage procurement activities including sourcing, purchasing, subcontract development, and vendor coordination
• Process and review purchase orders, subcontract agreements, and vendor documentation
• Support procurement planning and implementation activities across departments
• Coordinate RFPs, RFQs, EOIs, bid solicitations, and subcontract development processes
• Conduct bid evaluations and support award management activities
• Monitor purchasing activities to ensure timely processing and operational efficiency
• Support contract closeout activities and procurement documentation management
• Maintain strong vendor relationships and assist with vendor performance management
• Support contract negotiations, pricing analysis, and vendor communications
• Ensure purchasing and subcontract compliance with internal policies and government contracting requirements
• Review contracts, procurement documents, and supporting materials for accuracy and compliance
• Resolve purchasing discrepancies, invoice issues, and vendor-related concerns
• Conduct cost analysis, market research, and competitiveness analysis
• Analyze procurement and operational data for information, compliance, and reporting purposes
• Prepare purchasing reports, tracking documentation, and procurement summaries
• Identify opportunities to improve purchasing workflows and operational processes
• Assist with database management, reporting tools, and process automation initiatives to support scalability and operational efficiency
• Support development of database parameters, reporting specifications, and operational tracking processes
• Find effective and efficient methods of performing daily operations, including ordering processes, reporting workflows, and purchasing procedures
• Attend and actively participate in daily team meetings and cross-functional collaboration efforts
• Support staff supervision activities and assist with performance management initiatives when applicable
• Collaborate cross-functionally with finance, operations, warehouse, and leadership teams to improve purchasing operations and workflow efficiency

Skills

Analytical thinking

Organization

Problem solving

Communication

Cross-functional collaboration

Attention to detail

Tools

Deltek

QuickBooks

SharePoint

Excel

Word

PowerPoint

Job description

About the Opportunity:

LMG Staffing Solutions is conducting a confidential search on behalf of a well-established and rapidly growing government contractor specializing in IT and professional services for federal clients. This organization is seeking a highly organized and detail-oriented Purchasing Specialist to support procurement operations, vendor management, subcontract administration, and purchasing compliance initiatives.

Position Summary:

The Purchasing Specialist will play a critical role in managing purchasing operations, subcontract administration, sourcing activities, and vendor relationships across multiple projects and departments. This position requires strong analytical skills, procurement expertise, and the ability to work cross-functionally in a fast-paced government contracting environment. The ideal candidate will possess experience with procurement planning, bid management, compliance review, and purchasing process optimization.

Key Responsibilities:

Procurement & Purchasing Operations

• Manage procurement activities including sourcing, purchasing, subcontract development, and vendor coordination
• Process and review purchase orders, subcontract agreements, and vendor documentation
• Support procurement planning and implementation activities across departments
• Coordinate RFPs, RFQs, EOIs, bid solicitations, and subcontract development processes
• Conduct bid evaluations and support award management activities
• Monitor purchasing activities to ensure timely processing and operational efficiency
• Support contract closeout activities and procurement documentation management

Vendor & Contract Management

• Maintain strong vendor relationships and assist with vendor performance management
• Support contract negotiations, pricing analysis, and vendor communications
• Ensure purchasing and subcontract compliance with internal policies and government contracting requirements
• Review contracts, procurement documents, and supporting materials for accuracy and compliance
• Resolve purchasing discrepancies, invoice issues, and vendor-related concerns

Reporting, Analysis & Process Improvement

• Conduct cost analysis, market research, and competitiveness analysis
• Analyze procurement and operational data for information, compliance, and reporting purposes
• Prepare purchasing reports, tracking documentation, and procurement summaries
• Identify opportunities to improve purchasing workflows and operational processes
• Assist with database management, reporting tools, and process automation initiatives to support scalability and operational efficiency
• Support development of database parameters, reporting specifications, and operational tracking processes
• Find effective and efficient methods of performing daily operations, including ordering processes, reporting workflows, and purchasing procedures
• Attend and actively participate in daily team meetings and cross-functional collaboration efforts

Leadership & Operational Support

• Support staff supervision activities and assist with performance management initiatives when applicable
• Collaborate cross-functionally with finance, operations, warehouse, and leadership teams to improve purchasing operations and workflow efficiency

Qualifications:

• 3–6 years of experience in purchasing, procurement, contracts, subcontracts, or finance operations
• Experience within government contracting environments strongly preferred
• Strong understanding of procurement lifecycle management, sourcing, and vendor negotiations
• Experience managing RFPs, RFQs, subcontract development, and bid evaluations
• Excellent analytical, organizational, and problem-solving skills
• Strong attention to detail and ability to manage multiple priorities
• Experience reviewing contracts, compliance documentation, and procurement records
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience with Deltek, QuickBooks, and SharePoint preferred
• Strong communication and cross-functional collaboration abilities

Preferred Skills:

• Procurement Planning & Implementation
• Contracts Negotiation & Management
• Vendor Management
• Bid Management & Award Administration