Purchasing Specialist

Goldmark Property Mangement Inc; Fargo (ND); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Paid Time Off

8 paid holidays per year

4 YOU Days per year

Volunteer opportunities

On-Demand Pay

Anniversary gifts

Job summary

Goldmark Property Mangement Inc is seeking a Purchasing Specialist for an in-office role in Fargo, North Dakota. You will manage day-to-day purchasing operations, collaborate with field teams, and oversee inventory and special-order items from ordering to fulfillment.

The role emphasizes pricing, vendor coordination, and improving purchasing processes while delivering strong service to residents and client-owners. Initial pay starts at $20.50 per hour, with growth based on experience.

Qualifications

• High School or equivalent education is required.
• A valid driver’s license and insurability requirements are required.
• Ability to multi-task, prioritize responsibilities, manage time, and attention to detail.
• Strong interpersonal and communication skills with diverse groups.
• Strong analytical, problem-solving, and critical thinking skills.
• Proficiency of English in reading, writing and spoken communication.
• Related experience and/or training; or equivalent combination of education and experience is preferred.
• Ability to operate common office equipment and basic computer skills.

Responsibilities

• Serve as support to the company for supply chain management of materials to meet residents, investors, owners, and team members.
• Ensure requested orders are received timely and communicate delays to field leadership.
• Assist with special projects to build long-term relationships with residents, investors, owners, and team members.
• Support the end-to-end purchasing lifecycle for inventory and special-order items.
• Follow up on outstanding purchase orders and coordinate resolution of delayed or incomplete deliveries.
• Obtain pricing quotes and vendor alternatives as needed to support purchasing decisions.
• Research vendors to ensure quality and price align with standards.
• Communicate with vendors regarding pricing, lead times, substitutions, and availability.
• Resolve any incorrect invoices.
• Identify opportunities for process improvement related to ordering efficiency, vendor performance, or cost control.
• Analyze purchasing and inventory data to identify trends, gaps, and improvement opportunities.
• Timeliness and accuracy of ordering supplies and inventory.
• Place and manage orders to maintain adequate stock levels and support maintenance operations.
• Process a high volume of special orders, ensuring accuracy and communication with stakeholders.
• Research and source replacement parts for discontinued items or items impacted by price increases.
• Calculate figures such as discounts and percentages to ensure proper invoicing.
• Respond to inbound calls related to ordering or part sourcing, supporting field teams.
• Partner with the Inventory Control Manager on stock-level needs.
• Manage and update SOPs to reflect current purchasing practices.
• Support business continuity with Inventory Control Manager, Warehouse Driver or Warehouse Associate(s).

Skills

Multitasking

Time management

Interpersonal skills

Analytical thinking

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Job description

The Purchasing Specialist is responsible for executing day-to-day purchasing operations in support of warehouse and field teams. This role owns the purchasing lifecycle for inventory and special-order items, including order placement, vendor coordination, pricing updates, and follow-up through fulfillment. This role is an in-office position and is not being offered remotely.

This position focuses on what is purchased, from whom, at what cost, and with what alternatives available, while partnering closely with the Inventory Control Manager and Director of Purchasing to ensure alignment between purchasing decisions and warehouse needs.

We believe everyone at Goldmark is a leader! This role will be responsible for bringing our Goldmark vision of creating a better living for our customers and our communities to life at their individual property level. They will focus on delivering exceptional customer service and quality that is the Goldmark differentiator in making our residents feel at home. The Purchasing Specialist will take pride in serving others and delivering a caring and professional experience for our residents, our client-owners and our fellow team members.

This is an in-Office role in Fargo, North Dakota

Starting at $20.50 per hour (more depending on experience)

Job Duties and Responsibilities

Field Relations:

• Serve as support to the company for supply chain management of materials to meet the needs of the residents, investors, owners, and team members.
• Ensure requested orders are received timely and any known delays are communicated to field leadership to manage expectations of our customers – internal and external
• Assist with special projects that help build and maintain long-term relationships with residents, investors, owners, and team members.

Financial Operations:

• Support the end-to-end purchasing lifecycle for inventory and special-order items
• Follow up on outstanding purchase orders and coordinate resolution of delayed or incomplete deliveries.
• Obtain pricing quotes and vendor alternatives as needed to support purchasing decisions.
• Research vendors as needed to ensure quality and price are in line with company standards.
• Communicate directly with vendors regarding pricing, lead times, substitutions, and availability.
• Resolve any incorrect invoices.
• Identify opportunities for process improvement related to ordering efficiency, vendor performance, or cost control.
• Analyze purchasing and inventory data to identify trends, gaps, and improvement opportunities related to pricing, availability, vendor performance, and ordering patterns.

Business Operations:

• Timeliness and accuracy of ordering supplies and inventory.
• Place and manage orders to maintain adequate stock levels and support maintenance operations
• Process a high volume of special orders, ensuring accuracy, timeliness, and communication with stakeholders.
• Research and source replacement parts for discontinued items or items impacted by price increases.
• Calculate figures and amounts such as discounts, interest, percentages to ensure proper invoicing.
• Respond to inbound calls related to ordering or part sourcing, supporting field teams with placing work-order-related purchases.
• Partner with the Inventory Control Manager on stock-level needs while remaining focused on purchasing execution.
• Manage and update standard operating procedures (SOP) manuals to reflect current purchasing practices.
• Support business continuity with the following roles: Inventory Control Manager, Warehouse Driver or Warehouse Associate(s)

Experience, Education and Licensure:

• High School or equivalent education is required.
• A valid driver’s license, acceptable driving record and meet company insurability requirements is required.
• A motivated, well-organized, and self-directed individual who is also able to motivate and guide others.
• Ability to multi-task, prioritize responsibilities, manage time, as well as possess an orientation toward details.
• Strong interpersonal and communication skills with ability to relate and address issues with a diverse group of people.
• Strong analytical, problem-solving, and critical thinking skills.
• Related experience and/or training; or equivalent combination of education and experience is preferred.
• Ability to operate common office equipment and basic computer skills.
• Proficiency of the English language in reading, writing and verbal communication.

Benefits That Support You:

• Time off that grows with you. Paid Time Off (PTO) accrues throughout the year and increases with tenure, giving you more flexibility over time.
• Enjoy 8 paid holidays each year.
• Take time to recharge with 4 YOU Days each year, giving you a paid day off each quarter to use how you choose.
• Give back to your community with paid volunteer opportunities.
• Access On-Demand Pay, allowing eligible hourly team members to access a portion of earned wages before payday.
• Celebrate your milestone anniversaries, with a gift card and a paid day off.

Health and Financial Well-Being:

• Choose from three medical plan options, including HSA options, along with dental and vision coverage.
• Receive company HSA contributions to help offset out-of-pocket expenses.
• Build your future with a 401(k) plan that offers up to a 5% company match and immediate vesting.
• Feel financially supported with income-replacement benefits for qualifying life events, along with voluntary benefit options to help support you and your family.
• Get additional support when you need it with access to an Employee Assistance Program (EAP).

Growth and Development:

• Grow your career through leadership and development opportunities designed to support your success.