Purchasing & Receiving Clerk

Omni Hotels; Charlotte (NC); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Omni Hotels is seeking a Purchasing/Receiving Clerk to ensure food deliveries meet hotel standards. You will inspect each delivery for compliance with specifications and assist with daily inventory tasks.

The role requires flexibility to work morning and evening shifts, weekends and holidays, and involves lifting up to 50 pounds while maintaining accurate records and collaborative communication with the purchasing team.

Qualifications

• Must be able to operate basic computer tasks.
• Strong verbal and written communication skills.
• Willingness to work am/pm shifts, weekends and holidays.

Responsibilities

• Check shipment against Daily Order Sheet and invoice for quantity, price, quality, size, count, weight tolerance and expiration date.
• Fill out an error correction as needed and notify Storeroom Supervisor of shortages to arrange replacements.
• Time stamp and sign driver's and hotel copies of invoice; stamp front of invoice and sign as Receieved By.

Skills

Computer literacy

Effective communication

Flexible shifts

Job description

Overview:

Omni Hotels & Resorts is seeking a passionate Purchasing/Receiving Clerk to join our team. This team member willensure that all food items received meet the approved criteria established by the hotel Food and Beverage/Purchasing Departments. He/she will conduct a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability.

Responsibilities:

• Check shipment by comparing it with Daily Order Sheet and invoice to ensure that what we are receiving is what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date).
• Fill out an error correction when necessary, in duplicate to assure proper credit for amount of discrepancy and notify Storeroom Supervisor immediately of shortage to arrange for a replacement.
• If shipment is correct, time stamp and sign driver's and hotel copies of invoice. Place the hotel stamp on front side of invoice and sign next to "Received By".
• If shipment is received with delivery slip or memo invoice, follow the same procedure and fill out a "goods received without invoice" form (completed after inspection).
• Submit daily a progress report to Purchasing for outstanding deliveries.
• Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, Storeroom Manager or Assistant Purchasing Manager only. All items will be priced out "as purchased", i.e., per each, per pound, per case.
• Labels all incoming bread and bakery deliveries as to outlet or banquet function.
• Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc.
• Assists and directs inventory documentaries along with the Storeroom Manager as necessary.
• Assists in filling requisitions and sanitation maintenance daily.
• Assist in conducting End-of-Month physical inventory.
• Perform any other duties as required by management.

Qualifications:

• Must be flexible and able to work am and pm shifts, weekends and holidays.
• Must be able to handle repeated lifting, pushing, pulling and carrying up to 50 pounds.
• Should have basic computer operation understanding and effective communication skills