Purchasing Professional (401)

Environmental And Safety Solutions, Inc.; Chandler (AZ); Hybrid; USD 50,000 - 70,000; Part time

Benefits offered by this job

Part-time telework

In-person 3 days/week

Job summary

Environmental And Safety Solutions, Inc. is seeking a part-time procurement professional to manage purchase orders and bids. You will prepare bidder lists, qualify bidders, and issue bid requests while coordinating with Engineering to meet project needs.

You will also prepare bid summaries, obtain approvals, and monitor supplier performance to ensure compliance with contract terms. This role requires strong negotiation and vendor management skills.

Qualifications

• Requisitions and purchase orders formation and tracking.
• Prepare bidder lists, prequalify bidders, and coordinate bids.
• Ensure supplier performance aligns with contract terms and company procedures.

Responsibilities

• Prepare bidders’ lists and qualified bidders.
• Coordinate with Engineering for material requisitions and procurement.
• Form bid packages and issue bid requests, coordinate questions and receive bids.
• Prepare Commercial Bid Summary and recommendations to award.
• Communicate with suppliers and internal teams to define requirements and ensure performance.
• Identify and secure agreement on PO changes and revisions.
• Monitor supplier performance and conformance to commercial terms.

Skills

Purchase orders

Bid process management

Vendor communication

Negotiation

Contract compliance

Education

Bachelor's degree (or international equivalent)

Job description

About the Job:

In this role, you will perform tasks involved in the formation and administration of purchase orders. You will prepare bidders’ lists, qualify bidders, form bid packages, issue bid requests, participate in negotiations, recommend commitments, secure approvals, communicate with suppliers and monitor supplier performance. Your efforts are to ensure potential and current suppliers comply with purchase order requirements and provide the required service and results to meet project needs.

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

• Prepares bidders’ lists and qualified bidders.
• Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.
• Forms bid packages and issues bid requests, coordinates bidders’ questions, and receives bids.
• Prepares Commercial Bid Summary and recommendations to award.
• Communicates with suppliers and personnel within the company to establish clear definition of requirements and to assure performance to purchase order requirements.
• Identifies, defines, and secures agreement regarding purchase order changes.
• Initiates and processes purchase order revisions that establish scope and effects on cost and schedule of agreed upon changes.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience.

Required Knowledge and Skills:

• Forms and issues purchase orders by performing the following:

  • Prepares bidders’ lists, prequalifies bidders, receives bids.
  • Forms bid packages, Issues bid requests.
  • Coordinates bidders’ questions.
• Prepares Commercial Bid Summary and recommendation letter.
• Recommends and secures approvals in accordance with established procedures.
• Prepares and commits order, maintains control and status reporting documents.
• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other project Procurement personnel as assigned to the administration of the order.
• Analyzes and distributes those suppliers’ reports specified in the order/contract.