Purchasing & Merchandising Coordinator (Part‑Time)

Academy Of Motion Picture Arts and Sciences; Los Angeles (CA); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

PTO and paid sick leave

401k retirement plan with companymatch

Free access to Academy screenings

Job summary

The Academy Of Motion Picture Arts and Sciences is seeking a Buying Assistant to support the Buying team at the Academy Museum in Los Angeles. This part-time, non-exempt role focuses on administrative execution of purchasing activities and vendor coordination.

You will manage purchase orders, product records, samples, and photos, coordinate with vendors and internal teams, and help track deadlines. Strong attention to detail and basic Excel skills are required; familiarity with Shopify is a plus.

Qualifications

• Bachelor’s degree in Merchandising, Business, Retail Management, or a related field preferred, or equivalent relevant professional experience.
• 1–2 years of retail, merchandising, buying, or inventory support experience preferred.
• Experience working with product, purchasing, inventory, or e-commerce systems is a plus.

Responsibilities

• Create, maintain, and update purchase orders with complete and accurate details.
• Track order timelines, delivery dates, and vendor deliverables; escalate issues as needed.
• Maintain product records including SKUs, costs, retail prices, UPCs, and descriptions.
• Coordinate samples, photography assets, and imagery for launches in Shopify.
• Provide administrative support to the Buying team and assist with reporting.

Skills

Excel

Outlook

Data analysis

Education

Bachelor's degree in Merchandising, Business, Retail Management, or related field

Tools

Shopify

Adobe Creative Suite

Job description

The Academy Of Motion Picture Arts and Sciences is seeking a Buying Assistant to support the Buying team at the Academy Museum in Los Angeles. This part-time, non-exempt role focuses on administrative execution of purchasing activities and vendor coordination.

You will manage purchase orders, product records, samples, and photos, coordinate with vendors and internal teams, and help track deadlines. Strong attention to detail and basic Excel skills are required; familiarity with Shopify is a plus.