Purchasing Manager

Otesaga Resort Hotel; Village of Cooperstown (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Pension contribution

Paid time off

Employee meals during shifts

Discounts on golf, dining, and resort

Lodging program for family & friends

Access to resort amenities

Job summary

Otesaga Resort Hotel in Cooperstown, NY is seeking a Purchasing Manager to oversee Purchasing, Receiving and Storeroom operations. The role ensures departments have necessary supplies, maintains inventory accuracy, and supervises two staff members.

Responsibilities include vendor relationships, cost control, and collaboration with Accounting to ensure proper invoicing and documentation. Experience in a hotel setting with strong leadership is essential.

Qualifications

• Proven leadership skills in a hotel environment.
• 3+ years of experience in purchasing, procurement, inventory management, or a similar role.
• Previous supervisory experience preferred
• Experience in Food & Beverage is preferred.

Responsibilities

• Manage and coordinate Purchasing, Receiving, and Storeroom operations to ensure all resort departments have sufficient supplies to work efficiently and cost-effectively.
• Use the Yellowdog Inventory System to manage purchasing, inventory controls, reporting, transfers, and requisitions while maintaining inventory accuracy.
• Build and maintain strong vendor and supplier relationships to secure quality products, competitive pricing, reliable service, and timely delivery.
• Oversee daily Purchasing and Receiving activities, including training, scheduling, development, and performance management for two team members.
• Collaborate with Accounting and department leaders to maintain accurate inventory records and receiving documentation and ensure accurate invoice processing.
• Identify ways to reduce costs, improve processes, and increase efficiency across purchasing and receiving operations.

Skills

Leadership

Vendor relationships

Negotiation

Inventory management

Cost control

Team supervision

Tools

Yellowdog Inventory System

Microsoft Excel

Microsoft Office Suite

Job description

Accounting / Purchasing Full Time Regular Cooperstown, NY, US

Salary Range: $70,000.00 To $85,000.00 Annually

Job Summary

The Purchasing Manager is responsible for coordinating and managing the overall operations of the Purchasing, Receiving, and Storeroom Departments to ensure all resort departments have the products, supplies, and equipment necessary to operate efficiently. This position oversees purchasing, receiving, inventory management, vendor relationships, loading dock operations, and storeroom controls while maintaining cost effectiveness, inventory accuracy, and quality standards. The Purchasing Manager utilizes the Yellowdog Inventory System and directly supervises two Purchasing and Receiving team members.

• Manage and coordinate Purchasing, Receiving, and Storeroom operations to ensure all resort departments have sufficient supplies to work efficiently and cost-effectively.
• Use the Yellowdog Inventory System to manage purchasing, inventory controls, reporting, transfers, and requisitions while maintaining inventory accuracy.
• Stay informed about new and alternative products, and advise resort leadership on products and services that improve quality and cost-effectiveness.
• Build and maintain strong vendor and supplier relationships to secure quality products, competitive pricing, reliable service, and timely delivery.
• Uphold the highest standards of integrity and transparency with business partners, making fair purchasing decisions in the resort’s best interest.
• Ensure compliance with all resort policies, internal controls, procedures, and safeguards for purchasing, receiving, inventory management, and contracting.
• Verify proper authorization for all purchasing agreements and contracts, manage competitive bidding in accordance with company policy, and maintain appropriate documentation.
• Oversee daily Purchasing and Receiving activities, including training, scheduling, development, and performance management for two team members.
• Oversee receiving operations to ensure all items are inspected, documented, and recorded in inventory systems according to established procedures.
• Keep the loading dock, receiving areas, and resort storerooms clean, organized, safe, and operating efficiently.
• Set and maintain appropriate par stock levels, balancing operational needs with inventory carrying costs.
• Perform periodic inventory counts and audits, investigate discrepancies, and take corrective action as needed.
• Collaborate with Accounting and department leaders to maintain accurate inventory records and receiving documentation and ensure accurate invoice processing.
• Identify ways to reduce costs, improve processes, and increase efficiency across purchasing and receiving operations.
• Carry out other projects, assignments, and responsibilities as directed.

Work Experience & Education Requirements

• Proven leadership skills in a hotel environment.
• 3+ years of experience in purchasing, procurement, inventory management, or a similar role.
• Previous supervisory experience preferred
• Experience in Food & Beverage is preferred.
• Highest level of integrity and transparency.
• Strong interpersonal and relationship-building skills to work with cross-functional teams; to negotiate with vendors and influence stakeholders.
• Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills.
• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings.
• Strong negotiation skills.
• Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
• Knowledge of inventory system Yellowdog
• Proficiency with Microsoft Office Suite, particularly Excel.
• Clear understanding of inventory controls, purchasing procedures, and financial accountability.
• Understand and be familiar with hotel quality standards and service standards.
• Ability to work in receiving areas, storerooms, coolers, freezers, and loading dock environments and lift up to 50 pounds when necessary.

Physical Requirements

These physical requirements for this position may be accomplished with or without reasonable accommodations. While performing the duties of this job, the employee is regularly required to stand, and/or move for extended periods of time (approximately 8 to 10 hours), twist at the neck and trunk, bend at the waist and stoop, kneel, or crouch. The employee is frequently required to reach with hands and arms. Employees will frequently use hands to handle objects and tools and operate service equipment and computers. The employee will also frequently ascend and descend stairs. Vision abilities required by this job include close vision and color vision.

Work Conditions

The position will require you to work morning, evening, overnight, weekend, and holiday hours. While performing the duties of this job, the employee generally works in an indoor environment. The noise level in the work environment is usually low but may be moderate dependent on specific work site and/or equipment operation. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above.

Salary Range

$70,000 to $85,000 annually

Benefits Include

• Employer-paid individual health insurance
• Employer-funded 10% pension contribution
• Paid time off
• Complimentary employee meals during shifts
• Employee discounts on golf, dining, retail, and resort services
• Family & friends lodging program
• Access to resort recreational amenities and additional employee recognition programs