Purchasing Manager

City of Arvada; United States; On-site; USD 110,000 - 151,000; Full time

Job summary

The City of Arvada seeks a Purchasing Director to lead the city's purchasing program, administer the purchasing and contracts ordinance, and guide procurement policy across departments.

You will develop citywide procurement strategies, oversee the ERP purchasing module, manage vendor relationships, and supervise staff to ensure compliance and value for tax dollars.

Qualifications

• Five years of governmental/public sector purchasing experience.
• Three or more years in a supervisory role.
• Bachelor's degree in Business or related field.
• In-depth knowledge of purchasing and procurement practices.
• Ability to communicate with vendors and the public effectively.

Responsibilities

• Directs the City’s Purchasing Program and administers the city’s purchasing and contracts ordinance.
• Develops procurement strategies for citywide contracts to maximize value of budgeted tax dollars.
• Oversees ERP purchasing module development, training, support, and maintenance.
• Reviews contract documents to ensure compliance with purchasing ordinance.
• Manages vendor relationships and day-to-day operations of Central Stores.
• Leads staff performance and professional development.

Skills

Purchasing knowledge

Team collaboration

Communication skills

Public sector experience

Computer skills

Negotiation

Education

Bachelor's degree in Business or related field

Tools

ERP software

Job description

All positions close Friday morning at 12:01am. The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. Pay Range: $110,178.68-$150,652.45 Annual

Position Purpose

Directs the City’s Purchasing Program including administering the City’s purchasing and contracts ordinance.

Essential Job Functions

Interprets, modifies and administers the city’s purchasing and contracts ordinance and administrative policy for all city departments and personnel to achieve compliance, uniformity, and credibility in all city procurement activities. Develops procurement strategies for the implementation of effective citywide contracts to maximize the value of budgeted tax dollars through consolidated/volume buying methods. Researches purchasing practices, trends and policies and oversees the development of improved methods that enhance the purchasing, supply and purchase order administration functions. Advises and assists other city staff with the development and review of solicitation methods. Advises, assists, and collaborates with appointing authorities on the administrative procedures and rules for quality and fiscal control of the procurement process. Assists in dispute resolution of bid protests and contract claims. Studies and standardizes procedures to improve efficiency and effectiveness where appropriate. Reviews and approves all electronic purchase order documents. Manages the program’s administration and support of the City’s ERP, purchasing module including development, training, support, and maintenance. Reviews proposed citywide goods/services contracts to assure compliance with the city’s purchasing and contracts ordinance. Reviews Request for Bid, Request for Proposals, and other related documents to evaluate the effectiveness of the method/approach, and for possible enhancements/modifications. Develops Request for Bid/Proposal solicitations and related documents for complex issues. Reviews and approves sole source, single source and emergency purchase justification. Identifies whether additional information is required. Provides recommendations when required, for city manager approval. Ensures service and construction contracts contain performance measures, manages renewal process including documenting compliance with stated performance measures. Develops and fosters relationships with city departments to ensure departmental needs are met while ensuring best practices and compliance. Develops and maintains vendor relationships for positive business partnering in accordance with the purchasing ordinance. Manages and oversees the City’s Central Stores operation. Oversees day-to day leadership activities, including effectively communicate vision and priorities, makes decisions and problem solves, delegates work, manages performance, hires, manage resources, develops others, and maintains a team culture to produce strong performance and positive employee and community member experiences. Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

Functions as backup for Chief Financial Officer as needed. Performs other duties as assigned.

Essential Supervisory Duties

Develops and/or participates in the development of staff work plans, measures and tracks progress towards goals, prepares and conducts timely and constructive performance appraisals. Makes decisions or recommendations for hiring, promotions, transfers, disciplinary action, and other personnel actions as necessary. Coaches, counsels and supports staff to maximize efficiency and effectiveness. Consistently educates and advises staff on organizational rules, regulations, policies and procedures. Supports creative thinking and problem solving and encourages participatory decision making when appropriate. Provides training and job enrichment opportunities and encourages professional growth and development.

Knowledge, Skills and Abilities

In-depth knowledge and experience in purchasing and procurement practices in the governmental and/or public sector. Intermediate level computer skills. Ability to problem-solve and work well with teams. Ability to communicate with vendors and the public in support of establishing positive community and business relationships. Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Preferred License & Certification

Bachelors Degree (BA, BS, BBA)

Education

Major: Business or related field.

Work Experience

Related: Five (5) years’ experience in governmental/public sector purchasing. Three (3) or more years at a supervisory level.

Other Preferences

Certified Purchasing Manager (CPM), Certified Public Procurement Officer (CPPO)

Other Qualifications

Must pass a criminal background check and a driving record check, if required by the position.

Physical Demands

Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

Exposure to routine office noise and equipment.

Equal Employment Opportunity Statement

The City of Arvada promotes Equal Pay for Equal Work. The City is an Equal Employment Opportunity Employer.

Vision

We Dream Big and Deliver

Mission

We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives.
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. We have consistently received Top Workplace awards since 2012. Most recently, we received USA Today's Top Workplaces Award.

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