Purchasing Manager

Omni Hotels & Resorts; Rancho Mirage (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Omni Rancho Las Palmas Resort & Spa in Rancho Mirage, CA is seeking a Purchasing Manager to lead purchasing and receiving for food, beverage, and non-perishables, coordinating with departments to maximize value and quality.

You will supervise the Purchasing Supervisor and associates, drive supplier negotiations, and ensure compliance with Omni policies while fostering strong vendor relationships.

Qualifications

• Storeroom experience in a high-volume, upscale hotel setting.
• Excellent guest service skills and professionalism.
• Strong attention to detail and accuracy.
• Ability to multi-task in a fast-paced environment.
• Good judgment and quick decision-making abilities.
• Proficient computer skills including MS Word and Excel.

Responsibilities

• Lead daily purchasing and receiving operations for the resort.
• Supervise the Purchasing Supervisor and staff; provide coaching.
• Attend F&B and related meetings; assist with forecasts.
• Coordinate with chefs on menu events and inventory parity.
• Partner with Controller on controls and training for staff.
• Identify cost-saving opportunities in purchasing processes.
• Manage vendor relationships, bids, and contracts.
• Ensure purchases comply with Omni policies and budgets.
• Oversee Birch Street activity: POs, receiving, vendor data.
• Collaborate with departments to forecast needs and savings.
• Monitor vendor performance and bid procedures; adjust as needed.
• Oversee receiving to ensure accurate deliveries and records.
• Support monthly inventories and reconcile variances.
• Resolve invoice/vendor discrepancies with AP.

Skills

Storeroom experience

Guest service

Attention to detail

Multi-tasking

Decision making

MS Word & Excel

Tools

Birch Street

OnTrack

Dayforce

WinRetail

MS Office

Job description

Omni Rancho Las Palmas Resort & Spa

The 444-room Rancho Las Palmas Resort & Spa is classic Rancho Mirage re-imagined for the 21st-century traveler. Our luxurious Palm Springs hotel rooms surround you in Spanish Colonial-inspired style and a soothing desert palette of beige, sand, and ivory. With plenty of space for your peace and your quiet, you'll also open French doors to your very own private patio or balcony where the warm desert air and breathtaking views await.

Omni Rancho Las Palmas Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Rancho Las Palmas may be your perfect match.

Purchasing Manager

Overview

This role will provide report to the Controller and support Operations Teams for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Responsibilities

• Lead the daily operations of the resort's Purchasing and Receiving functions.


• Directly supervise, train, coach, and develop the Purchasing Supervisor and Purchasing/Receiving associates.


• Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services.


• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.


• Partner with the Controller to maintain strong purchasing, receiving, inventory, and accounts payable controls and establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.


• Identify opportunities to improve purchasing processes, reduce costs, strengthen controls, and improve service to resort departments


• Responsible for department training, reviews, disciplinary actions and associate recognition.


• Manage vendor relationships, pricing negotiations, competitive bids, product specifications, and purchasing agreements.


• Ensure purchases are made in accordance with Omni purchasing policies, approved budgets, and established authorization levels.


• Oversee and maintain purchasing activity within Birch Street, including purchase orders, receiving processes, vendor information, and related controls.


• Work closely with Culinary, Food & Beverage, Rooms, Engineering, Finance, and other resort departments to anticipate purchasing needs and identify cost-saving opportunities.


• Evaluate vendor performance in compliance to purchasing bid procedures.


• Monitors vendor ability to provide timely and consistent quality according to established specifications.


• Coordinate food and beverage purchasing and assist operational leaders with product sourcing, substitutions, availability, and pricing.


• Monitor market conditions and communicate significant price changes, supply-chain issues, and purchasing opportunities to the Controller and appropriate operational leaders


• Oversee receiving procedures to ensure deliveries are accurate, properly documented, and consistent with purchase orders and product specifications.


• Support monthly inventories, inventory controls, product rotation, and reconciliation of significant inventory variances.


• Review purchasing and receiving activity for compliance with Omni policies and internal controls.


• Partner with Accounts Payable to resolve invoice, receiving, purchase-order, and vendor discrepancies in a timely manner.


• Develop the Purchasing Supervisor by expanding responsibility for daily purchasing activities, vendor communication, Birch Street processes, receiving oversight, and other departmental functions.


• Establish departmental priorities and schedules and ensure appropriate coverage of Purchasing and Receiving operations.

Qualifications

• 2+ years experience as storeroom attendant in a high volume, upscale Hotel


• Exceptional guest service skills.


• Computer skills including MS Word and Excel.


• Strong attention to detail.


• Ability to multi-task in a high paced environment.


• Be able to make quick decisions and possess good judgment.

Physical Requirements

Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight.

Ability to work flexible schedule, including weekends and holidays.

Working Environment

Interior of hotel and clubhouse.

Frequent travel around resort property.

Exposure to various weather conditions.

Tools & Equipment

• Birch Street, OnTrack, Dayforce, WinRetail, MS Office


• Computer, copy machine


• Hand truck, lift-jack and dolly


• Forklift

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.