Purchasing Manager

Sixteenth Street Community Health Center, Inc.; Milwaukee (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

Sixteenth Street Community Health Center, Inc. in Milwaukee is seeking a Purchasing Manager to identify and negotiate sources for materials, equipment, and supplies while maintaining vendor relationships and streamlining operations.

The role also oversees inventory control, cost analysis for non-VFC immunization pricing, and coordination with Accounts Payable to verify invoices. Candidates should have a bachelor\'s degree and at least two years of purchasing experience, with strong analytical

Qualifications

• Bachelor's degree or equivalent required.
• At least two years of purchasing, inventory, and supply management experience.
• Valid Wisconsin driver\'s license, proof of insurance, and reliable transportation.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and communication skills, both written and oral.
• Direct reports experience preferred.
• Strong analytical and problem-solving abilities.
• Strong attention to detail.
• Ability to relate to people from diverse backgrounds.
• Self-motivated, flexible, and able to manage multiple priorities independently.

Responsibilities

• Establish, implement, and update purchasing policies, utilizing best practice and monitor compliance.
• Train and manage all aspects of the inventory control clerk's role.
• Place orders for clinical supplies, equipment, and related items to maintain inventory and prevent interruptions in service delivery.
• Place orders for non-clinical supplies using the purchasing system and update the online purchasing log.
• Review all purchase requests for completeness, authorization, and compliance with organizational policies.
• Act as immunization coordinator for the state of Wisconsin Vaccine for Children Program (VFC) including training and certification.
• Act as immunization coordinator for clients not covered under the VFC program.
• Perform cost analysis for non-VFC immunization pricing twice yearly and report to finance and coding departments.
• Manage assigned vendors and supplier contracts based on price, quality, support and reliability.
• Review vendor lists and provide purchasing reports to Facilities and Purchasing Director as needed.
• Analyze supply demand trends and maintain par levels accordingly.
• Continuously improve the purchasing process to meet organizational needs and best practices.
• Oversee the purchasing budget and track expenses to meet financial targets.
• Collaborate with Accounts Payable to verify invoices against purchase orders.
• Manage time keeping for all Purchasing and Facility personnel, and monitor vacation requests.

Skills

PO processing

Inventory management

Driver's license

MS Office

Communication skills

People management

Analytical skills

Attention to detail

Cultural sensitivity

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Join our team committed to the highest quality healthcare!

POSTION SUMMARY:

The Purchasing Manager is responsible for identifying, negotiating, and securing the best sources for materials, equipment, and supplies. This role will maintain vendor relationships and collaborate with managers/supervisors to streamline operations and ensure cost-effective purchases from requisition to receipt. The Purchasing Manager will oversee the inventory control process including inventory adjustments, material transfers, and cycle counts to ensure compliance with company policies, procedures, and regulatory requirements.

JOB RESPONSIBILITIES:

1. Establish, implement, and update purchasing policies, utilizing best practice and monitors compliance with such.
2. Train and manage all aspects of the inventory control clerk's role.
3. Place orders for clinical supplies, equipment, and other related items to maintain inventory and prevent interruptions in service delivery.
4. Place orders for non-clinical supplies utilizing the purchasing request system. Monitor and update the on-line purchasing log to keep staff notified as to the status of the purchasing requests.
5. Review all purchase requests for completeness, authorization, and compliance with organizational policies and procedures.
6. Act as immunization coordinator for the state of Wisconsin Vaccine for Children Program (VFC) including completion of state required training, certification, and yearly re-certification.
7. Act as immunization coordinator for clients not covered under the VFC program.
8. Perform cost analysis for non-VFC immunization pricing twice yearly and provide report to the finance and coding departments.
9. Manage assigned vendors and supplier contracts based on price, quality, support and reliability.
10. Review assigned vendors list and provide purchasing reports to the Facilities and Purchasing Director as needed.
11. Analyze supply demand trends and maintain par levels accordingly.
12. Continuously improve the purchasing process, keeping with changing organizational needs and best practice, including recommendations for efficient and timely acquisition of supplies.
13. Oversee the purchasing budget and track expenses to ensure adherence to financial targets.
14. Collaborate with Accounts Payable to verify invoices against purchase orders.
15. Manage time keeping for all Purchasing and Facility personnel, keep direct aware of vacation requests.

QUALIFICATIONS:

1. Must possess a bachelor's degree or equivalent.
2. Required to have a minimum of two years' purchase order, processing inventory/supply management experience.
3. Must possess a valid Wisconsin driver's license, provide proof of insurance, and have reliable transportation.
4. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
5. Must have excellent organizational, written and oral communication skills.
6. Prior experience having direct reports preferred.
7. Strong analytical and problem-solving skills.
8. Strong attention to detail is a must.
9. Able to relate well to people from diverse ethnic and cultural backgrounds.
10. Self-motivated, flexible, and capable of working independently while managing multiple priorities.