Purchasing Manager

Hardman Signs; Houston (TX); On-site; USD 68,000 - 75,000; Full time

Job summary

Hardman Signs, a prominent sign company in Houston, is seeking a full-time Purchasing Manager to oversee procurement and vendor relations. This role is crucial for ensuring timely supply of materials used in our signage products and involves continuous collaboration with production and sales teams. Ideal candidates will possess strong negotiation skills, a Bachelor’s degree, and experience in a fast-paced environment.

Qualifications

• 2+ years of relevant experience in procurement or supply chain.
• Experience in sign or construction industry preferred.
• Ability to communicate both verbally and in writing.

Responsibilities

• Manage procurement cycle from order approval to payment reconciliation.
• Maintain strong vendor relationships and negotiate for best services.
• Research market changes and coordinate facility services.

Skills

Negotiation

Communication

Organization

Problem Solving

Adaptability

Education

Bachelor’s degree in Sales, Supply Chain, Finance, or Business

High school diploma/GED

Tools

MS Office applications

PDF Xchange

Job description

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Job Summary

We are a fast-paced, mid-sized sign company with approximately $20 million in annual sales, seeking a full-time

Job Summary

We are a fast-paced, mid-sized sign company with approximately $20 million in annual sales, seeking a full-time Purchasing Manager to oversee the procurement of all materials and services essential to manufacturing and installing our signage products. This pivotal role manages all purchasing activities, including sourcing, negotiating, and maintaining vendor relations. Success in this position requires exceptional organizational skills, the ability to leverage historical purchasing data, and proactive communication across departments to meet critical deadlines.

The Purchasing Manager will also coordinate facility maintenance and support the smooth operation of production by managing materials, equipment, and vendor services. This role works closely with production, sales, and installation teams to deliver timely quotes, manage lead times, and ensure continuous workflow across the company.

Essential Duties And Responsibilities

• Solicit a minimum of three competitive quotes for materials and manage the complete procurement cycle—from order approval to payment reconciliation.
• Maintain prompt and detailed communication with various departments of production, sales, and installation. Proactive communication is key to not falling behind or missing deadlines.
• Build and sustain strong vendor relationships, negotiating for the best service and pricing while minimizing errors. Problem solving as a team without deflecting or assigning blame is key.
• Create Purchase Orders, Item Receipts, Reimbursements, and Credits for all materials and equipment used on a day-to-day basis.
• Coordinate and review tasks with assistants, forklift operators, material pullers, and delivery drivers daily/weekly/monthly to maintain high-level performance
• Stay current on market changes, research alternative materials, coordinate product testing, and share updates with design and sales teams.
• Leverage historical purchasing data to track pricing trends, reference past project details, and re-engage vendors offering competitive advantages.
• Coordinate facility services (e.g., waste disposal, HVAC, lighting, pest control, landscaping) to maintain a safe, clean, and efficient work environment.
• Research, purchase, and coordinate delivery, training, and repairs for machinery, tools, vehicles, and other equipment in a timely, cost-conscious manner.
• Identify and implement process improvements to optimize efficiency, material handling, inventory management, and equipment longevity.
• Promptly and professionally execute tasks assigned by the President, Vice President, Production Manager, and Sales Director; embrace a collaborative, team-first approach.
  
  

Qualifications

The requirements listed below are qualifications necessary to perform the job.

Education And Experience

Required: Bachelor’s degree in Sales, Supply Chain, Finance, Business, or related field with at least 2 years of relevant experience, OR High school diploma/GED equivalent from an accredited institution and six (6) years related supply chain/procurement experience.

Preferred: Sign or construction industry experience.

Knowledge, Skills, Or Abilities

• Strong urgency and adaptability in a dynamic, fast-paced environment.
• Excellent task prioritization, time management, and communication in a prompt and detailed manner both inside and outside the organization.
• High-level organizational skills with meticulous attention to purchase accuracy, quantities, lead times, and documentation.
• Negotiation skills to safeguard the company’s best interests while maintaining integrity.
• Possess professional written and oral communication skills.
• Proficiency in MS Office applications and PDF software (PDF Xchange)
• Friendly and approachable to both colleagues and prospective vendors/associates, you are often the face of the company and will leave a lasting impression.
  
  

Physical Requirements

Listed below are key points regarding the environmental and physical demands of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Remaining in a stationary position, often standing or sitting for prolonged periods, most of the workday.
• Repeating motions that may include the wrists, hands, and/or fingers for most of the workday.
• Occasionally required to lift or move materials or equipment up to 30-40 lbs. during receiving or loading
• Normal setting for this job is an office with responsibility to travel to trade shows, vendor storefronts, or warehouses, and equipment manufacturers for demonstrations.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Other

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Design

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