Purchasing & Logistics Coordinator

MRC Polymers, Inc.; Romeoville (IL); On-site; USD 60,000 - 72,000; Full time

Job summary

MRC Polymers in Romeoville, IL is seeking a Purchasing & Logistics Coordinator to support purchasing activities and coordinate inbound logistics for the facility. You will act as the main liaison among Purchasing, Shipping & Receiving, Accounting, suppliers, carriers, and internal teams to ensure materials are purchased, received, documented, and processed on time.

The role covers PO management, inbound freight scheduling, supplier communication, and reporting.

Qualifications

• Experience in purchasing, procurement support, logistics, or related roles.
• Experience creating and maintaining purchase orders.
• Experience coordinating inbound freight and working with carriers or TMS.
• Manufacturing/warehouse environment experience preferred.
• Strong analytical and problem-solving skills.

Responsibilities

• Generate and maintain purchase orders accurately and timely.
• Coordinate material requirements and supplier documentation.
• Communicate with suppliers on orders and shipment status.
• Follow up on outstanding orders and delivery dates.
• Maintain purchasing records and reports.
• Coordinate inbound material samples with suppliers.
• Organize and track lab samples and documentation.
• Maintain inbound cost-per-pound report.
• Identify discrepancies and resolve issues.
• Coordinate inbound receiving and freight scheduling.
• Monitor open action items and report issues.

Skills

Organization

Time management

Communication skills

Problem solving

Attention to detail

Microsoft Office

ERP systems

Cross-functional collaboration

Purchasing knowledge

Logistics coordination

Education

High school diploma

Associate degree preferred

3+ years experience preferred

Tools

Argus TMS

ERP systems

MS Excel

Office Suite

Job description

Focused, responsive, and committed to making materials perform where it matters.

MRC Polymers

Join Our Team

• Founded in 1980
• Privately Held
• Manufacturing locations in Romeoville & Chicago, IL

For more than four decades, MRC Polymers has built a reputation for excellence by investing in our people, our processes, and our communities. Our team works together to transform recycled materials into valuable products that support manufacturers nationwide while reducing environmental impact.

We invite you to explore our current career opportunities.

Open Positions

Ready to grow your career with MRC Polymers? Browse our current openings below to learn more about each position, including responsibilities, qualifications, pay, and benefits.

Location: Romeoville, IL

Job Id:220

# of Openings:0

Job Title: Purchasing & Logistics Coordinator

Department: Administrative

Reports to: Director of Purchasing

Job Summary

The Purchasing & Logistics Coordinator is responsible for supporting purchasing activities and coordinating inbound logistics for the Romeoville facility. This position serves as a primary point of coordination between Purchasing, Shipping & Receiving, Accounting, suppliers, carriers, and other internal departments to ensure materials are purchased, scheduled, received, documented, and processed accurately and on time.

The Purchasing & Logistics Coordinator manages purchase orders, inbound freight scheduling, purchasing and receiving documentation, supplier communications, material samples, inventory adjustments, and related reporting. The position is responsible for proactively following open orders, shipments, documentation issues, and discrepancies through resolution and communicating changes or potential problems to the appropriate departments.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential job duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

• Generate and maintain purchase orders accurately and in a timely manner.
• Coordinate with the Purchasing team regarding material requirements, purchase orders, supplier documentation, and inbound material.
• Communicate with suppliers regarding purchase orders, shipment status, delivery schedules, documentation, samples, and other purchasing-related matters.
• Follow up on outstanding purchase orders and expected delivery dates.
• Maintain organized and accurate purchasing records and supporting documentation.
• Coordinate inbound material samples with suppliers and the Purchasing team.
• Organize, identify, track, and maintain facility and purchasing lab samples and associated documentation.
• File and maintain returned lab packets and related purchasing documentation.
• Maintain and distribute the weekly lab pass/fail report.
• Assist with researching purchasing discrepancies and obtaining information needed to resolve issues.
• Maintain and update the inbound cost-per-pound report and related purchasing information.
• Identify overdue, incomplete, or inaccurate purchasing documentation and follow through until resolved.

Logistics & Receiving Responsibilities

• Coordinate and maintain the inbound receiving schedule for the Romeoville facility and coordination with the Lawndale facility.
• Schedule inbound freight and receiving appointments using the company's transportation management system, including Argus TMS.
• Coordinate inbound truck schedules with Shipping & Receiving based on facility capacity and operational requirements.
• Communicate with suppliers, customers, carriers, brokers, and internal personnel regarding appointments, shipment status, delays, schedule changes, and documentation requirements.
• Monitor scheduled inbound shipments and proactively address late, missed, or changed deliveries.
• Attend scheduled logistics/operations meetings with transportation providers, including the weekly Argus LOP meeting.
• Maintain accurate receiving schedules, transportation records, logs, and related documentation.
• Communicate inbound material information and scheduling changes to Purchasing, Shipping & Receiving, Accounting, and other affected departments.
• Assist with resolving freight, delivery, receiving, and documentation discrepancies.

Inventory & Accounting Coordination

• Reconcile receiving reports against supplier invoices and purchasing documentation.
• Coordinate with Accounting, Purchasing, and Shipping & Receiving to resolve missing or incomplete invoice, PO, and receiving documentation.
• Research discrepancies involving quantities, pricing, purchase orders, receipts, freight, or supplier invoices and coordinate resolution with the appropriate department.
• Maintain the Inventory Adjustment Log and ensure adjustments submitted and followed through to completion in a timely manner.
• Maintain accurate records needed to support invoice processing and purchasing reconciliation.
• Provide Accounting with purchasing and receiving documentation as needed for invoice processing.

Reporting & Cross-Functional Coordination

• Maintain assigned purchasing, logistics, receiving, inventory, and cost reports.
• Monitor open action items and follow them through completion rather than relying on other departments to initiate follow-up.
• Communicate unresolved issues, delays, discrepancies, or potential supply interruptions to the appropriate manager.
• Serve as a point of coordination between Purchasing, Shipping & Receiving, Accounting, suppliers, and transportation providers.
• Maintain accurate schedules, trackers, reports, and records used to coordinate purchasing and logistics activities.
• Identify opportunities to improve purchasing, receiving, logistics, documentation, and communication processes and make recommendations to management.
• Perform other related duties and responsibilities as assigned.

Required Skills/Abilities

• Strong organizational skills and attention to detail.
• Excellent time-management skills with the ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills.
• Ability to communicate professionally with suppliers, carriers, customers, and employees at all levels of the organization.
• Ability to independently follow purchase orders, shipments, documentation, and outstanding issues through resolution.
• Strong analytical and problem-solving skills.
• Ability to identify discrepancies in purchase orders, invoices, receiving records, freight documentation, and inventory records.
• Ability to maintain accurate records and reports.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and related business systems.
• Ability to learn and effectively use purchasing, ERP, inventory, and transportation management systems.
• Ability to work effectively across multiple departments without direct supervisory authority.
• Ability to prioritize urgent transportation or material issues while maintaining routine purchasing responsibilities.
• Understanding of applicable OSHA and other related workplace safety policies and best practices.

Education and Experience

• High school diploma or equivalent required.
• Associate degree in business, supply chain, logistics, purchasing, or a related field preferred.
• At least three years of experience in purchasing, procurement support, logistics, transportation coordination, inventory, shipping/receiving administration, or a related role preferred.
• Experience creating and maintaining purchase orders preferred.
• Experience coordinating inbound freight and working with carriers or transportation management systems preferred.
• Experience working in a manufacturing, warehouse, recycling, distribution, or similar operational environment strongly preferred.
• Experience working with purchasing, receiving, inventory, and invoice documentation preferred.

This position operates predominantly in an office environment with regular interaction with warehouse, receiving, production, laboratory, and other operational areas. The Purchasing & Logistics Coordinator will periodically enter warehouse and operational areas while coordinating shipments, samples, inventory, receiving activities, and documentation.

Physical Demands

• Prolonged periods of sitting and working on a computer and periodic standing and walking throughout the facility.
• Must be able to lift up to 20 pounds.
• Must be able to maneuver throughout the facility on uneven or unforgiving surfaces.
• Must be able to periodically enter warehouse and production areas where exposure to hot and cold temperatures, noise, dust, and odors may occur.
• Must be able to wear required PPE, including safety vest, hearing protection, hard hat, steel-toe shoes, gloves, and other job-specific PPE.

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions and does not prescribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

MRC Polymers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. MRC Polymers provides a competitive benefit package, which could include paid vacation, short and/or long term disability, 401(k), health, dental, vision, life insurance, Health Savings Account and much more. Human Resources will provide more detail upon your hiring.

The salary range for this position is estimated in good faith to be $60,000 - $72,000. The specific offer will depend on the candidate’s qualifications, experience, and other job‑related considerations but will within the stated range. Where required by applicable law, a general description of benefits and other compensation offered for this role is also provided or made available.

This position is not eligible for any form of sponsorship (e.g. OPT or H1B visa status) now or in the future. Only individuals authorized to work in the United States now and for the foreseeable future will be considered for this position.