Purchasing & Invoicing Specialist (P2P)

AOI; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Applied Optoelectronics, Inc. (AOI) is seeking a Purchasing Specialist to support the procure-to-pay process and ensure accurate review of supplier invoices.

You will act as the primary liaison between suppliers, Accounts Payable, and Purchasing Buyers to resolve invoice discrepancies and coordinate PO revisions. The role includes monitoring payment status, ensuring compliance with purchasing policies, and contributing to financial reporting by preparing payment projection data and tracking

Responsibilities

• The Purchasing Specialist is responsible for supporting the procure-to-pay (P2P) process by ensuring the accurate and timely review, reconciliation, and resolution of supplier invoices.
• This role serves as the primary liaison between suppliers, Accounts Payable, Purchasing Buyers, and internal stakeholders to resolve invoice discrepancies, coordinate Purchase Order revisions, and facilitate timely payment processing.
• The role also includes reviewing supplier invoices for accuracy, obtaining revised invoices and credit memos when needed, monitoring payment status and payment schedules, and ensuring compliance with company purchasing policies and procedures.
• Additionally, the specialist supports financial and operational reporting by preparing payment projection reports, monitoring shipping costs, and performing data entry to maintain procurement records.

Job description

Applied Optoelectronics, Inc. (AOI) is seeking a Purchasing Specialist to support the procure-to-pay process and ensure accurate review of supplier invoices.

You will act as the primary liaison between suppliers, Accounts Payable, and Purchasing Buyers to resolve invoice discrepancies and coordinate PO revisions. The role includes monitoring payment status, ensuring compliance with purchasing policies, and contributing to financial reporting by preparing payment projection data and tracking