Procurement & Invoicing Specialist

APPLIED OPTOELECTRONICS INC; Sugar Land (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Generous PTO

Relocation assistance

Job summary

Applied Optoelectronics, Inc. (AOI) seeks a Purchasing Specialist to support procure-to-pay processes and ensure timely payment. This onsite role in Sugar Land TX interfaces with suppliers, Accounts Payable, Buyers, and internal teams to resolve invoice discrepancies and maintain procurement records.

The role emphasizes reviewing invoices, updating POs, monitoring payment status, and delivering accurate reports. Proficiency in SAP/Excel is a plus; relocation assistance may be offered.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations, or a related field.
• 1–3 years of experience in purchasing, procurement, supply chain, accounts payable, or a related function.
• Working knowledge of purchase orders, invoices, receiving records, payment terms, and supplier transactions.
• Strong written and verbal communication skills, including professional communication with suppliers and internal stakeholders.
• Strong organizational skills, follow-through, and attention to detail, with the ability to independently manage multiple open items and deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.

Responsibilities

• Resolve invoice and purchase order discrepancies by determining ownership and coordinating corrections across Procurement, Accounts Payable, suppliers, Receiving, and other stakeholders.
• Communicate directly with suppliers to obtain corrected invoices, credit memos, statements, and other required information.
• Monitor open invoices, supplier credits, unresolved discrepancies, and payment status to reduce avoidable delays.
• Prepare payment projections, invoice-status reports, freight reports, and other procurement-related reporting.
• Maintain accurate data in SAP, Excel, and applicable purchasing or financial systems.
• Escalate significant pricing issues, supplier disputes, policy exceptions, or matters outside assigned authority to Procurement Leadership.
• Identify recurring issues and recommend practical improvements to purchasing and invoice-resolution processes.
• Support audits, supplier onboarding, reporting, and other procurement projects as assigned.

Skills

Communication skills

Attention to detail

Time management

Education

Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations, or related field

Tools

Excel

SAP S/4HANA

Job description

Applied Optoelectronics, Inc. (AOI) seeks a Purchasing Specialist to support procure-to-pay processes and ensure timely payment. This onsite role in Sugar Land TX interfaces with suppliers, Accounts Payable, Buyers, and internal teams to resolve invoice discrepancies and maintain procurement records.

The role emphasizes reviewing invoices, updating POs, monitoring payment status, and delivering accurate reports. Proficiency in SAP/Excel is a plus; relocation assistance may be offered.