Strategic Purchasing & Invoicing Specialist

AOI; Sugar Land (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

PTO

Relocation packages

Job summary

AOI, located in Sugar Land, Texas, is seeking a Purchasing Specialist to support the procure-to-pay process. The role serves as the primary liaison between suppliers, Accounts Payable, and internal stakeholders to resolve invoice discrepancies and facilitate timely payments.

The position involves reviewing invoices, coordinating with buyers to update purchase orders, monitoring payment statuses, and ensuring compliance with purchasing policies.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations, or a related field.
• 1–3 years of experience in purchasing, procurement, supply chain, accounts payable, or a related function.
• Working knowledge of purchase orders, invoices, receiving records, payment terms, and supplier transactions.
• Ability to review transaction details, identify discrepancies, resolve routine issues, and elevate matters appropriately.

Responsibilities

• Review supplier invoices against purchase orders, receiving records, quotes, and supporting documentation.
• Resolve invoice and purchase order discrepancies by coordinating corrections across Procurement, Accounts Payable, suppliers, Receiving, and other stakeholders.
• Communicate with suppliers to obtain corrected invoices, credit memos, statements, and other required information.
• Monitor open invoices, supplier credits, unresolved discrepancies, and payment status to reduce delays.
• Prepare payment projections, invoice-status reports, freight reports, and other procurement-related reporting.
• Maintain accurate data in SAP, Excel, and applicable systems.

Skills

Strong communication

Organizational skills

Attention to detail

Education

Bachelor’s degree

Tools

Excel

SAP

ERP systems

Job description

AOI, located in Sugar Land, Texas, is seeking a Purchasing Specialist to support the procure-to-pay process. The role serves as the primary liaison between suppliers, Accounts Payable, and internal stakeholders to resolve invoice discrepancies and facilitate timely payments.

The position involves reviewing invoices, coordinating with buyers to update purchase orders, monitoring payment statuses, and ensuring compliance with purchasing policies.