Purchasing/ Inventory Clerk

Prairie Farms Dairy, Inc.; Quincy (IL); On-site; USD 30,000 - 33,000; Full time

Job summary

Prairie Farms Dairy, Inc. in Quincy, IL is seeking a Purchasing/Inventory Clerk to manage daily ordering, monitor stock levels, and ensure accurate inventory records. This non-exempt, hourly role reports to the Plant Manager in an office setting.

Responsibilities include entering intercompany transfers in AS400, performing monthly closings, and coordinating with vendors for timely deliveries. 1+ year in purchasing/inventory is preferred; a HS diploma or equivalent is required.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite.
• 1+ years in purchasing or inventory management preferred.
• Manufacturing/warehouse experience preferred.

Responsibilities

• Manage daily ordering and track stock levels.
• Enter intercompany transfers and receipts into AS400.
• Reconcile inventories and resolve discrepancies.
• Close monthly reports to support financials.
• Maintain accurate inventory records and conduct audits.
• Coordinate with vendors to ensure timely deliveries.
• Assist with other purchasing and inventory tasks.

Skills

Basic math

Data entry accuracy

Numbers aptitude

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Purchasing/ Inventory Clerk

Full Time Clerical PF - Quincy Cheese, Quincy, IL, US

Salary Range: $22.00 To $24.00 Hourly

Purchasing/ Inventory Clerk
(Non-Union / Hourly)

Department:Office

Reports To: Plant Manager

Location:Quincy, IL

FLSA Status:Non-Exempt

Pay Range + other compensation components:$22.00- $24.00 an hour

Shift (if applicable): 8:00 AM – 4:30 PM (Subject to management’s discretion). Working overtime, holidays, and weekends may be required.

Position Overview

The Purchasing/ Inventory Clerk shall be responsible for, but not limited to, the following:

Managing daily ordering, tracks stock levels, and reconciles incoming and outgoing materials to keep business and warehouse operations running smoothly and efficiently.

Key Responsibilities

• Conducting end-of-month counts of ingredients and packaging.
• Entering daily intercompany transfers as well as inbound receipts of ingredients and packaging into AS400 system.
• Recognizing inconsistencies, checking your own work, identifying any anomalies, and communicating with proper personnel to resolve them.
• Closing out monthly reports in support of financials.
• Documenting retention and retrieval for audits.
• Maintaining accurate inventory records and monitoring stock levels.
• Monitoring stock levels and placing orders for supplies and materials as needed.
• Assisting with other purchasing and inventory related tasks as needed.
• Place orders for supplies and materials as needed.
• Coordinate with vendors to ensure timely delivery or orders.
• Perform regular audits of inventory to identify discrepancies and ensure accuracy.

Required Qualifications

• 18 years of age.
• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.

Preferred Qualifications

• 1+ years of experience in purchasing or inventory management.
• Associate or bachelor’s degree in business administration or a related field.
• Experience with inventory management software.
• Experience in a manufacturing or warehouse environment.

Required Skills/Abilities:

• Basic math and reading skills.
• Proficient and accurate in data entry.
• Work well with numbers.

Required Soft Skills:

• Ability to work without direct supervision.
• Excellent leadership, interpersonal, and conflict resolution skills.
• Coachable and willing to learn.
• Ability to multitask.

Competency

• Strategic thinking to develop category plans.
• Negotiation and relationship management to work with suppliers.
• Strong communication skills for collaborating with various stakeholders.

Working Conditions

• (S)he will be required to sit and stand for long periods of time.
• Will be required to lift and move large amounts of paperwork (boxes of files).
• Will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.

About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”

We are a farmer-owned cooperative. This means we are owned and operated by over 500+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.

We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!

Our Mission:

• To produce dairy products of the highest quality
• To conduct our business with professional integrity
• To exceed expectations of our customers and consumers
• To support our communities in a positive, sustainable manner
• To deliver exceptional patronage to our network of farm families
• To simply “do right” for our farm families, employees, and communities

EEO Statement

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.