Purchasing Expeditor

QED; Mesa (AZ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) retirement savings with company

Professional development programs

Opportunity to become a shareholder

Disability insurance

Life insurance for dependents

Wellness program

Gym reimbursement

Employee Referral Program

EAP

Job summary

QED, founded in Denver and serving Arizona and Colorado, seeks a Purchasing Expeditor to join its purchasing team. You will manage daily open purchase orders, follow up with vendors, and expedite material needs to meet customer commitments across branches and CDC operations.

The role emphasizes collaboration with Purchasing Agents, Sales, warehouse teams, and suppliers, maintaining accurate ship dates and proactive communication to ensure timely delivery and high service levels.

Qualifications

• Review open purchase orders daily and prioritize overdue orders, vendor-confirmed deliveries, and orders expected within the next three business days.
• Follow up with partner vendors on acknowledgments, ship dates, tracking information, backorders, freight status, proof of delivery, and overdue material.
• Expedite critical, late, or customer-impacting orders to support branch operations, customer commitments, CDC replenishment, and inventory availability.
• Update purchase orders in Solar Eclipse with accurate estimated ship dates, delivery dates, vendor confirmations, tracking details, notes, and order status changes.
• Communicate timely order status updates to Purchasing Agents, Sales, branch associates, CDC teams, warehouse personnel, receiving teams, and other internal stakeholders.
• Monitor backorder and overdue purchase order reports and take timely action to reduce delays, improve service levels, and protect customer expectations.
• Support inventory availability by identifying potential shortages and helping prioritize material needed for customer orders, branch stock, transfers, or CDC replenishment.
• Provide professional, responsive support to internal customers with urgency, follow-through, collaboration, and continuous improvement.

Responsibilities

• Review open purchase orders daily and prioritize overdue orders, vendor-confirmed deliveries, and orders expected within the next three business days.
• Follow up with vendors on acknowledgments, ship dates, tracking, backorders, and delivery status.
• Expedite critical orders to support branch operations and customer commitments.
• Update POs with accurate ship dates and status changes.
• Communicate order status updates to internal stakeholders.
• Monitor backorder reports and take action to reduce delays.
• Identify shortages and help prioritize material for customer orders and CDC replenishment.
• Provide professional, responsive support to internal customers.

Skills

Purchasing

Expediting

Vendor follow-up

ERP/Inventory systems

Cross-functional communication

Attention to detail

Order tracking

Education

High School diploma

Associate or Bachelor’s degree preferred

Tools

Solar Eclipse

ERP software

Inventory management systems

Job description

Founded in Denver in 1987, QED aims to provide high-quality electrical products and services to the industry. QED employs over 500 associates across 18 branches within Arizona and Colorado to serve commercial and residential contractors, industrial facilities, and OEM businesses.

At QED, we embrace what makes us unique. As a company with local roots and global reach, we excel at the diversity of our Associates and the different ways each of us contributes to our success. What keeps us at the forefront of progress? OUR PEOPLE. No matter where they work or who they are, we trust their individual skills and qualities and give them everything they need to reach their full potential.

The Purchasing Expeditor supports QED’s Purchasing Department by managing daily open purchase order follow-up, vendor acknowledgments, delivery confirmations, and expedited material needs across QED branch and CDC operations. This role works closely with Purchasing Agents, QED Sales, branch teams, warehouse and receiving personnel, partner vendors, and Sonepar support teams to help ensure customer commitments are met and material arrives accurately and on time. The position supports QED’s commitment to quality, operational excellence, customer satisfaction, and value-added electrical distribution services as part of the Sonepar organization.

Key Accountabilities

• Review open purchase orders daily and prioritize overdue orders, vendor-confirmed deliveries, and orders expected within the next three business days.
• Follow up with QED partner vendors on acknowledgments, ship dates, tracking information, backorders, freight status, proof of delivery, and overdue material.
• Expedite critical, late, or customer-impacting orders to support QED branch operations, customer commitments, CDC replenishment, and inventory availability.
• Update purchase orders in Solar Eclipse with accurate estimated ship dates, delivery dates, vendor confirmations, tracking details, notes, and order status changes.
• Communicate timely order status updates to Purchasing Agents, QED Sales, branch associates, CDC teams, warehouse personnel, receiving teams, and other internal stakeholders.
• Monitor backorder and overdue purchase order reports and take timely action to reduce delays, improve service levels, and protect customer expectations.
• Support inventory availability by identifying potential shortages, escalating supply concerns, and helping prioritize material needed for customer orders, branch stock, transfers, or CDC replenishment.
• Provide professional, responsive support to internal customers while demonstrating urgency, follow-through, collaboration, curiosity, and a continuous-improvement mindset.

Requirements

• High School diploma or equivalent required; associate or bachelors degree preferred
• 1+ year of experience in purchasing, expediting, customer service, warehouse operations, supply chain, or electrical distribution preferred.
• Experience working with purchase orders, vendor follow-up, receiving, inventory, order tracking, branch support, or customer-facing distribution workflows strongly preferred.
• Experience with Solar Eclipse or another ERP/inventory management system preferred.
• Electrical product or wholesale distribution experience is a plus, especially within a multi-branch operating company environment.

Benefits

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs
• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Referral Program
• Employee Assistance Program (EAP)

Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law. Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email [e-mail].

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, please refer to the official procurement policy documentation.