Purchasing & Events Specialist

Millipore Corporation; Billerica (MA); Hybrid; USD 51,000 - 79,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement contributions

Job summary

EMD Serono is seeking a dynamic administrator to support site operations, purchasing, and employee engagement. The role blends in-office and remote work, with three days onsite weekly.

The ideal candidate has 3+ years in admin/event planning, strong communication, and proficiency with MS Office; familiarity with SAP/Ariba/Concur is preferred.

Qualifications

• Bachelor's degree with 3+ years of admin and/or event planning experience.
• Strong communication and organizational skills; ability to manage multiple priorities.
• Proficiency in Microsoft Office; familiarity with SAP/Ariba/Concur and document workflows.

Responsibilities

• Initiates purchase orders, manages invoice receiving, processes change orders, and coordinates contract development.
• Serves as the primary purchasing contact for Site Operations and designated research groups.
• Provides administrative support for RFQs and RFPs while reviewing quotes for policy compliance and accuracy.
• Manages procurement card transactions, expense reports, invoice processing, and vendor/account setups via SAP/Ariba/Concur.
• Handles core office administration, including document routing via DocuSign, filing, data entry, and office supplies.

Skills

Administrative experience

Event planning

Budgeting

Communication skills

Data entry

Education

Bachelor's degree

High school diploma or GED

Tools

SAP

Ariba

Concur

DocuSign

Microsoft Office

Job description

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

In this role you will perform a wide range of purchasing, office administrative duties, and support employee events and engagement activities. This role follows a hybrid work model that supports a blend of in-office and remote work, requiring three days onsite per week. Seeking a dynamic, creative and enthusiastic individual to work and collaborate with our customers and the overall team.

Responsibilities

• Initiates purchase orders, manages invoice receiving, processes change orders, and coordinates contract development.
• Serves as the primary purchasing contact for Site Operations, active Research Units, and designated research groups.
• Provides administrative support for RFQs and RFPs while reviewing quotes and proposals for policy compliance and accuracy.
• Manages procurement card transactions, expense reports, invoice processing, and vendor/account setups via SAP/Ariba, Concur, and GES collaboration.
• Handles core office administration, including document routing via DocuSign, filing, data entry, office supply ordering, and department website maintenance.
• Develops and maintains the department's document management systems, governance, and administrative support for meetings and onboarding.
• Coordinates logistics, budgeting, calendar management, and campus messaging for department events from planning through evaluation.
• Drafts internal communications, supports campus employee engagement initiatives, and represents the Site Operations team on campus committees.

Who You Are

Minimum Qualifications

• Bachelor's Degree in any discipline and 3+ years of administrative and/or event planning experience.
• High School Diploma or GED and 7+ years of administrative and/or event planning experience.

Preferred Qualifications

• Strong verbal and written communication skills, excellent organizational skills, and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Forms).
• Strong interpersonal skills are necessary to effectively relate with diverse stakeholders, including senior leadership, scientists, and colleagues across the campus.
• Ability to exercise good judgment and make decisions in a variety of situations.
• Ability to work under pressure at times and to handle a wide variety of activities and confidential matters with tact, discretion, and diplomacy.
• Team player with a track record of developing rapport and credibility with colleagues.
• Familiarity and experience with Ariba, SAP, and Concur.

Pay Range for this position

$37 - $57 / hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits offered

• Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other prerequisites.

What we offer

We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!