Purchasing Data Specialist

Ideal Aerosmith Inc.; Grand Forks (ND); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Every other Friday off

Job summary

Ideal Aerosmith is seeking a detail-oriented Purchasing Data Specialist to support the Supply Chain team with data entry, supplier quotes, and ERP activities. The role focuses on accurate purchasing information and efficient material flow across the organization.

The role requires organization, ability to work with multiple sources, and willingness to handle accounting-related entry tasks. Prior data entry or purchasing experience is preferred; travel may be required.

Qualifications

• High school diploma or equivalent required; Associate degree or coursework preferred.
• Experience in data entry, administrative support, accounting, purchasing, inventory control, or related roles preferred.
• Experience with ERP, inventory, or business systems preferred.
• Manufacturing environment experience helpful but not required.
• Ability to travel domestically and internationally and obtain a passport.
• U.S. citizenship, permanent resident, or protected individual per 8 U.S.C. 1324b(a)(3).

Responsibilities

• Enter supplier quotes, pricing, and other purchasing information into the ERP system accurately.
• Assist Buyers with data entry, documentation, and transactional purchasing activities.
• Review purchasing and material information for completeness and accuracy; identify missing or inconsistent data for follow‑up.
• Support Inventory Control by pulling and preparing materials for production jobs based on requirements and system data.
• Assist with processing a high volume of open jobs and material transactions.
• Perform inventory and ERP transactions to maintain accurate records.
• Organize and maintain purchasing documentation, quotes, and related information.
• Gather and compile information for Buyers, Inventory Control, Accounting, Manufacturing, and other teams.
• Research ERP system data and supporting docs to resolve routine discrepancies or missing information.
• Follow established purchasing, inventory, and documentation procedures.
• Support projects, backlog reduction, data cleanup, and other administrative needs.

Skills

Attention to detail

Data entry

Microsoft Office

Communication

Problem solving

Education

High school diploma

Associate degree or coursework in Accounting/Business/Supply Chain

Tools

ERP system

Inventory management software

Accounting software

Job description

Ideal Aerosmith is a leading supplier of precision inertial guidance test systems, flight motion simulators, and a premier provider of aerospace test engineering services, ATE system engineering, and quality contract manufacturing services to the aerospace industry. We're experts and we earn that title every day with our customers through innovative engineering, manufacturing, and sustainment of world-class motion and electric test solutions and services.

Here, we don’t just solve complex problems - we redefine what’s possible. Every role at Ideal Aerosmith supports a lean culture through continuous improvement - ongoing, incremental enhancements to products, processes, or services aimed at reducing waste and boosting efficiency, customer service, and performance. With a team of skilled problem solvers and a culture that thrives on tackling challenges head-on, we are dedicated to our clients' success. Enjoy competitive benefits, a supportive work environment, and every other Friday off to recharge.

The Purchasing Data Specialist will provide administrative and transactional support to the Supply Chain team, helping ensure purchasing and material information is entered accurately and work moves efficiently through the organization. This role will primarily support data entry and ERP activities, including entering supplier quotes, maintaining purchasing information, and assisting with inventory control activities such as pulling materials for jobs.

This role will be a good fit for someone who is highly organized, comfortable working with detailed information, and able to take direction while piecing together information from multiple sources. Previous experience in data entry, accounting, purchasing, inventory, or a similar administrative environment would translate well to this position.

Job Responsibilities

• Enter supplier quotes, pricing, and other purchasing information accurately into the ERP system.
• Assist Buyers with data entry, documentation, and other transactional purchasing activities.
• Review purchasing and material information for completeness and accuracy and identify missing or inconsistent information for follow-up.
• Support Inventory Control by pulling and preparing materials for production jobs based on job requirements and system information.
• Assist with processing a high volume of open jobs and material transactions.
• Perform inventory and ERP transactions to maintain accurate material and purchasing records.
• Organize and maintain purchasing documentation, quotes, records, and related information.
• Assist with gathering and compiling information needed by Buyers, Inventory Control, Accounting, Manufacturing, and other internal teams.
• Research information within the ERP system and supporting documentation to help resolve routine discrepancies or missing information.
• Follow established purchasing, inventory, and documentation procedures.
• Support department projects, backlog reduction, data cleanup, and other administrative needs as assigned.
• Participate in process improvement efforts to improve data accuracy and workflow efficiency.
• Other duties as assigned.

Qualification Requirements

• High school diploma or equivalent required; Associate degree or coursework in Accounting, Business, Supply Chain, or a related field preferred.
• Previous experience in data entry, administrative support, accounting, purchasing, inventory control, or a related role preferred.
• Experience working with an ERP, accounting, inventory, or other business system preferred.
• Experience in a manufacturing environment is helpful but not required.
• Ability to travel (domestic and internationally) and obtain a passport.
• Due to federal contract requirements, candidates must be U.S. citizens, lawful permanent residents, or protected individuals as defined by 8 U.S.C.
• 1324b(a)(3).

Skill Requirements

• Strong attention to detail, accuracy, and organizational skills.
• Proficient in Microsoft Office with strong data entry and computer skills.
• Ability to follow instructions, gather information, and manage multiple priorities.
• Strong communication and problem-solving skills.
• Basic accounting or bookkeeping knowledge preferred.

Physical Requirements

• Ability to work for extended periods at computer workstation/keyboard.
• Ability to type accurately and efficiently.
• The position will require walking, standing, squatting, crouching, stooping, lifting, climbing, pulling, pushing, sitting, repetitive motion and kneeling.

Ideal Aerosmith is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by law. Our goal is to create a work environment that celebrates diversity and inclusion, where all employees feel respected and valued. We encourage applications from all qualified individuals and strive to provide equal employment opportunities to everyone.