Purchasing Coordinator - Manufacturing

THE PANTHER GROUP; Franklin (MA); Hybrid; USD 28,000 - 40,000; Full time

Job summary

The Panther Group is seeking a highly organized Purchasing Coordinator to join our Franklin, MA manufacturing team. This role supports purchasing and operations by confirming purchase orders, communicating with vendors, tracking delivery dates, and keeping ERP data accurate.

Ideal candidates have purchasing or procurement coordination experience, strong Excel skills, and the ability to juggle multiple orders.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years experience in purchasing support, procurement coordination, order management, customer service, administrative support, or a related function.
• Experience in manufacturing, distribution, or supply chain environments preferred.
• Experience using ERP/MRP or order-management systems is preferred.
• Proficiency with Microsoft Excel, Outlook, and Word; strong attention to detail.

Responsibilities

• Review purchase orders and delivery details for accuracy and completeness.
• Contact vendors to confirm PO receipt, pricing, availability, and ETA.
• Expedite materials and follow up on open orders when needed.
• Monitor order status and report schedule changes to internal teams.
• Maintain ERP and tracking system data for PO and vendors.
• Coordinate with purchasing, manufacturing, warehouse, and project teams.
• Resolve discrepancies by coordinating with relevant parties.
• Prepare order confirmations and status reports.
• Respond promptly to vendor and internal inquiries.
• Maintain documentation in accordance with company procedures and quality standards.
• Support process improvements to increase purchasing efficiency and order accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Microsoft Excel

Problem-solving

Education

High school diploma or equivalent

Associate degree preferred

Tools

ERP/MRP system

Vendor management software

Job description

Purchasing Coordinator – Manufacturing
Location: Franklin, MA
Pay: Up to $25 per hour, depending on experience
Schedule: Monday–Friday, 8:00 a.m.– 5:00 p.m.
Work Arrangement: Four days onsite and one day remote after training

The Panther Group is seeking a highly organized Purchasing Coordinator to join a growing manufacturing organization in Franklin, MA. This position supports purchasing and operational activities by confirming purchase orders, communicating with vendors, monitoring delivery schedules, and ensuring that accurate information is maintained within the company’s ERP and tracking systems. The ideal candidate has experience in purchasing support, order management, procurement coordination, customer service, or administrative operations. This is an excellent opportunity for someone who enjoys working with vendors and internal teams, resolving order discrepancies, and keeping purchasing activities moving on schedule.

Key Responsibilities

• Review purchase orders, order acknowledgments, project details, delivery dates, and supporting documentation for accuracy and completeness
• Contact vendors to confirm receipt of purchase orders, pricing, availability, and expected delivery dates
• Follow up on open orders and expedite materials or components when necessary
• Monitor order status and communicate schedule changes, delays, or potential issues to appropriate internal teams
• Maintain accurate purchase-order and vendor information within the ERP system and internal tracking tools
• Coordinate with purchasing, manufacturing, warehouse, project, and other operational teams
• Investigate missing, incomplete, or conflicting information and work with the appropriate parties to resolve discrepancies
• Prepare and distribute order-confirmation emails, follow-up communications, spreadsheets, reports, and supporting documentation
• Respond promptly and professionally to vendor and internal inquiries
• Maintain documentation in accordance with company procedures and quality standards
• Support process improvements designed to increase purchasing efficiency and order accuracy

Qualifications

• High school diploma or equivalent required; associate degree preferred
• One to three years of experience in purchasing support, procurement coordination, order management, customer service, administrative support, or a related function
• Experience working in a manufacturing, distribution, supply chain, or operational environment is preferred
• Familiarity with purchase orders, vendor communications, order acknowledgments, or delivery-date tracking is highly desirable
• Experience using an ERP, MRP, purchasing, or order-management system is preferred
• Proficiency with Microsoft Excel, Outlook, and Word
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple open orders, deadlines, and follow-up activities simultaneously
• Proactive problem-solving skills and the ability to work independently
• Ability to collaborate effectively with vendors and cross-functional internal teams

Schedule and Work Arrangement

This position works Monday through Friday from 8:00 a.m. to 5:00 p.m. The team currently follows a hybrid schedule consisting of four days onsite and one day remote. During training, the selected candidate may be required to work onsite five days per week until fully trained.

Additional Requirements

• Must be authorized to work in the United States as a U.S. citizen or lawful permanent resident
• Must be able to complete the company’s background-check and drug-screening requirements

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