Purchasing Coordinator

Sletten Construction Company; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Sletten Construction Company is seeking a Purchasing Coordinator in Phoenix, AZ. The incumbent will manage purchasing activities, maintain vendor data, and ensure timely receipt of materials. Responsibilities include processing purchase orders, managing inventory controls, and ensuring compliance with procurement standards.

This full-time position requires experience in purchasing and procurement processes, strong vendor communication skills, and the ability to handle a dynamic work environment.

Qualifications

• Experienced in managing purchase orders and vendor relations.
• Ability to maintain organized inventory and track materials efficiently.
• Proficient in using procurement software and managing pricing indices.

Responsibilities

• Manage all purchasing activities and vendor data.
• Process purchase orders and coordinate incoming materials.
• Ensure timely receipt of materials with compliance.

Skills

Inventory management

Vendor communication

Procurement processes

Attention to detail

Education

High school diploma or equivalent

Experience in purchasing or related field

Tools

Vista

Tekla

Expensify

Job description

Position Summary

The Purchasing Coordinator is responsible for managing all purchasing activities, maintaining accurate pricing and vendor data, processing purchase orders, coordinating incoming materials, supporting hardware inventory controls, and ensuring the shop receives materials and consumables on time and with full compliance.

Primary Responsibilities

• Shop Releases
  • Requisitions
    • Steel, Buyouts, Hardware, and Subcontracts (Processing, Sub‑Fabrication, etc.)
    • Link all piece marks in Tekla
    • Notify Production Coordinators/CNC Programmers of reserved material and procurement status
  • Purchasing
    • File all quotes and POs in the correct ShareFile job folders
    • Enter all POs in Vista and Tekla
      • Finalize Tekla POs once received, confirming correct pricing and full MTR linkage
      • Adjust Vista POs to match invoices per Accounts Payable as required
      • Ensure all Vista POs have the proper Job#/Phase Code/CT
    • Enter all credit‑card and third‑party purchased POs in Tekla for receiving and tracking purposes
    • Send JCAs to the Project Admin when reserving stock inventory
    • Monitor promise dates from vendors and resolve discrepancies proactively
  • Receiving Hardware/Buyouts
    • Receive and tag all hardware and small buyout items in Tekla and stage appropriately
    • Maintain an organized hardware rack with all work package/PO#s properly labeled
  • Hardware Conex
    • Maintain accurate inventory for stocked/extra hardware stored in the Hardware Conex
  • General Purchasing
    • Enter purchase orders in Vista as a PO or credit card with receipt in Expensify
      • Repair & Maintenance
      • Small tools
      • Supplies
      • Consumables
    • Current pricing index – maintain steel index in ShareFile for estimating and change orders
    • Vendor evaluations – perform annual vendor evaluations and document performance, pricing, reliability, and service quality

  Key Interfaces

  • Internal
    • Lead Production Coordinator
    • CNC Programmer
    • Production Manager
    • Shipping/Receiving Manager
    • Project Manager/Coordinator
    • QA/QC Manager
    • Maintenance Supervisor
    • Plant Manager
  • External
    • Vendors

  Success Measures

  • Zero unlinked piece marks in Production Control within 24 hours of shop release
  • 100% of POs in Tekla before receipt
  • 100% of POs in Vista before invoicing
  • 95% of steel, buyouts, and hardware received before the date required
  • 98% of purchases charged to the correct Job#/Phase Code/Cost Type in Vista
  • 98% of JCAs sent properly within 24 hours of reservation
  • Pricing index remains current within 30 days of any price change

  Additional Information

  • Office and shop location: Phoenix, AZ
  • Full‑time position
  • Work environment requires the ability to sit, stand, walk on uneven surfaces, and lift up to 50 lbs
  • Equal Opportunity Employer. M/F/D/V encouraged to apply