Purchasing Coordinator

Gfoat; New Braunfels, Northern (TX, KY); Hybrid; USD 56,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Education assistance

Training program

License incentive

Gym reimbursement

Paid holidays

Paid time off

Job summary

GBRA in New Braunfels, TX is seeking a Purchasing Specialist to assist the Director of Purchasing with procurement processes, contract development, and regulatory compliance. You will coordinate with division managers, prepare procurement documents, and monitor timelines to ensure successful acquisitions.

The role requires a Bachelor’s degree in a related field, 3+ years in purchasing or supply chain, and familiarity with public procurement. GBRA offers strong benefits and growth opportunities.

Qualifications

• Knowledge of purchasing laws and public procurement best practices.
• Understanding of standard purchasing procedures and controls.
• Familiarity with accounting concepts and business principles.

Responsibilities

• Assist with procurement processes, prepare documents and specs, and respond to inquiries.
• Guide divisions on procurement methods and coordinate timelines for processes.
• Post procurements to electronic systems and support vendors as needed.
• Conduct training sessions to educate staff on purchasing requirements.
• Ensure compliance with federal/state laws and GBRA policies.
• Perform data mining to analyze spend and negotiate opportunities.

Skills

Public procurement knowledge

Procurement procedures

Interpersonal skills

Time management

Confidentiality

Communication skills

Vendor research

Education

Bachelor's degree in business administration or related field

Experience in government procurement

Driver's License

Tools

Electronic procurement systems

Financial software

Vendor management software

Microsoft 365

Job description

Why join GBRA?

• Competitive salary
• Medical, Dental, Vision, and Life Insurance at no cost to employee
• Texas County & District Retirement system matched 2:1 at retirement
• Vacation and sick leave
• Paid Holidays
• 100% company-paid training
• License incentive program
• Educational assistance program
• Safety boot program
• Employee wellness program with gym reimbursement
• Employee recognition events
• Exclusive employee perks & discounts

FLSA STATUS: NON-EXEMPT

PAY RANGE: $56,046.00 - $93,410.00

LOCATION: New Braunfels, Texas

SUMMARY

This position is primarily responsible for assisting the Director of Purchasing in carrying out purchasing activities including coordination with division and department managers to meet their procurement needs, developing procurement documents and related contracts, and ensuring compliance with applicable laws, regulations, policies, and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with the administration of purchasing processes; preparation of procurement documents and specifications in coordination with divisions and departments; respond to internal and external inquiries; and review and evaluate proposal documents provided by other departments to ensure completeness and accuracy.
• Assist divisions and departments with guidance and research to identify the best procurement method, potential vendors to provide goods or services, and develop timeline for the procurement process. Maintain checklists to ensure all purchasing steps are completed and the project remains on track for successful completion.
• Post procurements to electronic procurement system and assist vendors as needed.
• Assist with conducting pre-proposal meetings and procurement closings.
• Perform data mining and analytics to determine spend levels, evaluation of potential aggregated procurements, and analyzes for potential price negotiation opportunities.
• Assist in coordinating and gathering data, information, and documents for GBRA assets to be sold or disposed of.
• As needed, conduct training sessions with divisions and departments as needed to educate managers and other GBRA employees on purchasing requirements and procedures.
• Ensure compliance with federal and state laws and regulations, including the Texas Water Code, Texas Government Code, and Local Government Code, as well as GBRA purchasing policies and procedures.
• Perform all tasks with the highest level of ethics and integrity.
  Perform other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of purchasing laws and best practices in public procurement.
• Knowledge of standard purchasing procedures.
• Familiarity with accounting and business principles.
• Interpersonal and people skills with the ability to work independently or in a team environment.
• Time management and organizational skills, including the ability to manage competing priorities and meet deadlines.
• Ability to maintain high level of confidentiality.
• Ability to perform routine and non-routine work assignments accurately and on time.
• Skill in using electronic procurement systems and financial software applications.
• Proficiency in Microsoft 365 applications.
• Effective communication skills both orally and in written form.

EDUCATION/CERTIFICATIONS

Minimum qualifications:

• Bachelor's degree with major coursework in business administration, procurement, supply chain management, or a related field or equivalent years of related experience.
• Certification, or seeking certification, such as Certified Purchasing Professional, Certified Professional Public Buyer,
• Certified Purchasing Manager, or similar program is preferred.
• Valid Driver's License with the ability to be insured under GBRA's vehicle insurance policy.

EXPERIENCE

Minimum of three years' experience in purchasing or supply chain activities with increasing levels of responsibility, preferably in a governmental environment.

MANAGERIAL RESPONSIBILITIES

No.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard physical activity such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.