Purchasing Coordinator

Austin Community College; New Albany (IN); On-site; USD 38,000 - 54,000; Part time

Job summary

A community college in Indiana is seeking a Purchasing Coordinator to monitor and expedite the delivery of purchased components. This role serves as a communication link between suppliers and internal teams, resolving delivery risks and discrepancies proactively. Ideal candidates should have experience with Microsoft Office, strong organizational and communication skills, and the ability to manage multiple priorities. The position is temporary or an internship, offering an engaging opportunity for hands-on experience in procurement.

Qualifications

• Proficiency with Microsoft Office, especially Excel.
• Experience talking to suppliers/vendors/customers on the phone.
• Attention to detail and sense of urgency.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong follow-up and organizational skills.
• Clear, concise written and verbal communication.
• Strong problem-solving and issue-resolution skills.

Responsibilities

• Confirm purchase order receipt and delivery dates with suppliers.
• Expedite parts requiring earlier delivery or that are past due.
• Manage shipment tracking numbers and monitor in-transit deliveries.
• Verify deliveries arrive as expected and on schedule.
• Communicate material status updates to Purchasing, Planning, and Manufacturing.
• Support prioritized improvement project activities.
• Resolve receiving discrepancies, including quantity, damage, or documentation issues, in coordination with suppliers and internal teams.
• Communicate material status updates to Purchasing, Planning, and Manufacturing.
• Update visual part tracking boards, dashboards, and reports.
• Maintain accurate documentation related to order status and delivery performance.
• Support prioritized improvement project activities which could include part counts, material storage setups, system data entry, or other.
• Identify recurring delivery or receiving issues and support corrective actions.
• Assist with process improvements related to expediting, tracking, and supplier communication.

Skills

Microsoft Office, especially Excel proficiency

Experience talking to suppliers/vendors/customers on the phone

Attention to detail and sense of urgency

Ability to manage multiple priorities in a fast-paced environment

Strong follow-up and organizational skills

Clear, concise written and verbal communication

Strong problem-solving and issue-resolution skills

Prior purchasing, planning, shipping, or receiving experience preferred

Tools

MS Office

Job description

Employment Status: Non-Exempt, Temporary or Internship

Work Location: New Albany, IN

Revision Date: 29, January 2026

Job Overview

The Purchasing Coordinator is responsible for monitoring, tracking, and expediting purchased components to ensure on-time delivery in support of production schedules. This role serves as a key communication link between suppliers, receiving, and internal stakeholders to proactively identify and resolve delivery risks, discrepancies, and material shortages. This role will also help support daily issue resolution (receiving & quality discrepancies, etc.) and will perform data entry / administrative tasks to help improve the completeness and accuracy of system-stored information.

Essential Job Functions & Key Responsibilities

• Confirm purchase order receipt and delivery dates with suppliers
• Expedite parts requiring earlier delivery or that are past due
• Maintain frequent communication with suppliers to monitor order status
• Escalate delivery risks and shortages as needed

Shipment Tracking & Receiving Support

• Manage shipment tracking numbers and monitor in-transit deliveries
• Verify deliveries arrive as expected and on schedule
• Resolve receiving discrepancies, including quantity, damage, or documentation issues, in coordination with suppliers and internal teams

Internal Communication & Reporting

• Communicate material status updates to Purchasing, Planning, and Manufacturing
• Update visual part tracking boards, dashboards, and reports
• Maintain accurate documentation related to order status and delivery performance

Improvement Project Support

• Support prioritized improvement project activities which could include part counts, material storage setups, system data entry, or other
• Identify recurring delivery or receiving issues and support corrective actions
• Assist with process improvements related to expediting, tracking, and supplier communication

Skills, Qualifications & Experience

• Microsoft Office, especially Excel proficiency
• Experience talking to suppliers/vendors/customers on the phone
• Attention to detail and sense of urgency
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-up and organizational skills
• Clear, concise written and verbal communication
• Strong problem-solving and issue-resolution skills
• Prior purchasing, planning, shipping, or receiving experience preferred