Purchasing Coordinator

Mi Homes; Bloomfield Hills (MI); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Job summary

M/I Homes is seeking a Division Purchasing Administrator to coordinate division purchasing and pricing information management, ensuring data integrity and mediating field/trade communications.

You will assist in developing housing budgets, release purchase orders, manage vendor pricing, takeoffs, and bid documents across multiple trades in a busy construction office environment.

Qualifications

• General office and administrative skills for departmental workflow.
• Good verbal and written communication for interaction with people inside and outside the organization.
• Ability to follow oral and written instructions and stay detail-focused.

Responsibilities

• Process routine correspondence and data entry for purchasing.
• Release start and change-order Purchase Orders.
• Track rebates and model discounts and maintain pricing data.
• Manage 4-8 vendor accounts and coordinate pricing changes.
• Prepare and distribute bid packages and plan changes to vendors.
• Review plans and perform takeoffs for unitized pricing.
• Support budgeting and costing processes for housing budgets.

Skills

Vendor management

Data entry

Office administration

Budgeting

Communication

Education

HS Diploma

Tools

Oracle JD Edwards

DocuSign

Hyphen Solutions

Microsoft Excel

Microsoft Word

Job description

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

Coordinates division purchasing and pricing information management processes including but not limited to costing, ensuring system data integrity, mediating field/trade communications, and assisting in the development of housing budgets. Division purchasing function administrator.

Duties and Responsibilities:

• Provides general administrative support for purchasing department including routine processing of correspondence from rough or revised draft, data entry, preparation, and/or maintenance of miscellaneous reports, and vendor files.
• Releasing job-start Purchase Orders and executing change-order Purchase Orders.
• Tracking and reporting rebates and model discounts.
• Ensure and maintain the accuracy of Scopes of Work. Perform contract expiration & updating tracking and administration.
• Manage new vendor applications, insurance verification, files, etc.
• Create bid documents utilizing project-specific Standard Features for each trade. Prepare, request, and distribute bid packages, and/or plan changes to vendors.
• Processes subcontractor bids, reviews, and analyze monthly cost changes to provide and maintain accurate sales pricing and housing budgets.
• Perform bid cost comparisons to assist in pricing negotiations.
• Inputting and maintaining vendor pricing, takeoffs, and record keeping.
• Review plans and create takeoffs for unitized pricing.
• Manage 4-8 vendor accounts as the point of contact for support, questions, resolving disputes, product & pricing issues, and contract discrepancies.
• Effectively communicate via phone and email. Assists with questions, mediating, and day-to-day support for vendors. Communicate product changes to Sales, Construction, and Subcontractors as well as coordinate pricing adjustments when necessary.
• Ensure data costing structure is constructed and inputted in an efficient way. Work with Purchasing Manager to determine the criteria and format for vendor bids to be entered into JDE database.
• Review and analyze monthly cost changes to provide and maintain accurate budget information.
• Review and update option sales prices regularly to maintain required margins.
• Arrange training/ informational meetings with new or existing trade partners and vendors to ensure proper expectations are established across all departments.
• Performs additional assignments as requested by Purchasing Manager.

Requirements

Minimum Education/Experience/Knowledge:

• HS Diploma Required (Bachelor’s Degree preferred)

• General office and administrative skills to assist in the processing of departmental workflow. Customer-service oriented with professional and courteous attitude. Good verbal and written communication skills for interaction with a variety of people inside and outside of organization; ability to follow oral and written instructions. Good working knowledge of word processing, estimating, and spreadsheet software packages. Ability to stay focused on details of tasks.

• Basic knowledge and understanding of construction required
• Ability to read blueprints preferred
• Data Entry, Accounts Payable, and Database Maintenance Experience desired
• Oracle JD Edwards JPD920 desired
• DocuSign desired
• Hyphen Solutions desired
• Experience with Microsoft Excel and Word

Work Conditions:

Office environment

Benefits

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee home purchase plan and more.

We are committed to attracting, developing, and retaining talent that reflects the customers we serve and the communities where we live and work.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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