Closing Administrator

M/I Homes; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

M/I Homes in the United States seeks a Closing Coordinator to compile, verify, and finalize sales documents for single-family homebuyers, ensuring timely closings and accurate records.

You will review pricing, process contracts and change orders, coordinate with title companies, appraisers, and lenders, and prepare closing packages while supporting the sales and marketing leadership.

Qualifications

• High school diploma or equivalent required; one year of related work experience preferred.
• Familiarity with homebuilding industry and sales contracts is a plus.
• Ability to manage closing documents and schedules with accuracy.

Responsibilities

• Verify and process pricing, contracts, change orders, and customer selections.
• Prepare and distribute weekly and monthly reports.
• Coordinate web pricing, MLS, and related documents; verify pricing and deposits.
• Prepare job/nonjob deposits and closing packages; scan checks.
• Coordinate documents with appraisers, title and mortgage companies; manage scheduling.
• Support Vice President of Sales and Marketing as needed.

Skills

Office administration

Customer service

Verbal & written communication

Microsoft Word & Excel

Education

High school diploma or equivalent

Job description

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

Compiles, reviews, analyzes, and verifies sales documents. Obtains, reviews, and verifies necessary closing documents for single-family homebuyers to coordinate and ensure timely and accurate completion of scheduled homebuyer closings.

Duties and Responsibilities

• Verifies sales pricing for accuracy and processes new home sales contracts, change orders, verifies and processes customer selection sheets, selection revisions, pricing changes etc.; performs data entry to computer system for new customer information and revisions.

• Compiles all sales and closing information; prepares and distributes weekly and monthly reports as required.
• Verifies all pricing, tracks flow of and processes change orders.
• Coordinates web pricing, MLS, NSO’s verifying pricing, missing addendums, deposit schedules and letters.
• Prepares job/nonjob deposits for the division by assisting in the scanning and processing of checks.
• Obtains closing documents; updates and maintains customer files to include surveys, certifications, loan approvals, and deeds as well as prepare closing briefcases. Performs computer data entry of information and prepares appropriate reports as required.
• Coordinates and provides necessary documents to appraisers.
• Schedules, organizes, and monitors pre-settlement dates, closing appointments and required builder documents with appropriate internal departments as well as with title and mortgage companies. Provides updated home statuses to include changes in scheduling, etc.
• Verifies and records home buyer deposits; compiles, prepares, and copies final closing document packages.
• May assist in general administrative tasks for Vice President of Sales and Marketing.
• Performs additional assignments as requested by supervisor.

High school graduate with basic academic and practical skills gained through school curriculum combined with at least one year of related work experience and/or training; general knowledge of home building industry within the scope of sales contracts and the understanding of closing procedures and practices.

Skills and Abilities:

• General office and administrative skills to assist in the processing of departmental workflow.
• Customer-service oriented with professional and courteous attitude.
• Good verbal and written communication skills for interaction with a variety of people inside and outside of the organization; good organizational skills and detail-oriented aptitude.
• General computer knowledge including but not limited to Microsoft Word and Excel.

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.

We are committed to attracting, developing, and retaining diverse talent that reflects the customers we serve and the communities where we live and work.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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