Procurement Specialist - Business Office

International Executive Service Corps; Honolulu (HI); On-site; USD 26,000 - 38,000; Full time

Job summary

Punahou School in Honolulu is seeking a Procurement Specialist to manage our procurement processes and support faculty and staff with purchases while ensuring compliance with school policies.

You will review requests, identify cost savings, place orders through multiple channels, assist Accounts Payable, and manage inventory and vendor setup. The role includes annual inventory reporting and a 12‑month schedule.

Qualifications

• Bachelor’s Degree in a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training in an office environment.
• Proficiency with Windows and Microsoft Office apps (Word, Excel, PowerPoint, Outlook) and Google applications.
• Knowledge of relational databases, inventory and procurement systems; familiarity with Blackbaud preferred.

Responsibilities

• Assist faculty/staff with purchasing supplies and services.
• Review Purchase requests for compliance with policies.
• Identify cost savings by recommending alternative products or vendors.
• Place orders with vendors via online, email, telephone, and systems and multiple payment methods.
• Assist Accounts Payable with invoice matching discrepancies and vendor setup.
• Review incoming Purchase Order deliveries for accuracy and documentation.
• Ensure timely delivery to campus in accordance with safety standards.
• Manage Annual Physical Inventory and reporting to the Business Office.

Skills

Microsoft Office suite

Google applications

Relational databases

Inventory management systems

Procurement systems

Attention to detail

Communication skills

Education

Bachelor’s Degree in a related field

Tools

Windows OS

Blackbaud

Job description

The Procurement Specialist plays a key role in managing our procurement processes and systems to ensure efficiency, cost-effectiveness, and compliance with school policies and regulations. Primary responsibilities include, but are not limited to:

• Manage the procurement process by assisting faculty/staff members with purchasing supplies and services.
• Review Purchase requests prior to Purchase Order creation to ensure purchase is in compliance with School and department policies and procedures.
• Identify cost savings opportunities when appropriate by recommending alternative products or vendors.
• Place orders with vendors via multiple modes of communication (online, email, telephone, computerized system) and multiples modes of payment (vendor accounts, credit card).
• Assist Accounts Payable in resolving invoice matching discrepancies as well as reviewing new Vendor requests and setting up new Vendor accounts in internal and vendor systems.
• Review incoming Purchase Order deliveries against packing list and Purchase Orders for accuracy, item conditions and accurate documentation of receipts.
• Ensure delivery of incoming shipments to the correct location on campus in a timely manner in accordance with School safety standards.
• Manage the Annual Physical Inventory of Central Supply Inventory and supply accurate reporting to the Business Office.

Position Details:

• Work Year: 12 Months
• School Year: 2026-2027
• Work Hours: Monday - Friday, 7:30 AM - 4:00 PM, Schedule may vary based on operational needs
• Minimum of Hourly Rate*: $23.25/Hour - Compensation is commensurate with qualifications.

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum Qualifications:

• Bachelor’s Degree in a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training in an office environment.
• Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.
• Working knowledge of relational databases, inventory management systems, procurement systems, student information systems, internet applications preferred. Knowledge of Blackbaud preferred.