Purchasing Contract Manager - Oahu

HAWAIIAN ELECTRIC CO.; Honolulu (HI); On-site; USD 79,600 - 101,600; Full time

Job summary

Hawaiian Electric Companies in Honolulu is seeking a Purchasing Contract Manager to lead strategic sourcing, vendor negotiations, and contract compliance. You will collaborate with internal stakeholders to ensure procurement processes meet company goals and regulatory requirements.

The role requires 3–5 years in purchasing or contract administration, familiarity with SAP and Ariba/ISNetworld, and strong negotiation and leadership skills to drive value across the organization.

Qualifications

• Knowledge of purchasing, contract administration, procurement techniques and procedures.
• Proficient with SAP and Microsoft Office; familiarity with contract law and compliance.

Responsibilities

• Lead strategic sourcing and vendor negotiation to maximize value.
• Ensure contract compliance and manage terms with vendors and internal teams.
• Coordinate with procurement, legal, risk management, and ISNetworld/Ariba tools to track compliance.
• Track pricing, purchase orders, and invoice discrepancies to ensure timely remittance.

Skills

Negotiation

Vendor management

Communication

Leadership

Project management

Tools

SAP

Microsoft Office

Job description

Overview

Company: Hawaiian Electric. We recognize our competitive advantage — our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged.

BRIEF POSTING DESCRIPTION:

The VP Purchasing Department of the Support Services Division at Hawaiian Electric Company has 1 management vacancy available. (Role: Professional)

JOB FUNCTION:

Responsible to ensure vendors’ procurement and contractual obligations are met for the Company.

Responsibilities

Essential Functions

• Strategic Sourcing: Implements category management strategies and business processes to leverage overall spend to maximize cost savings for the Company and its mission, vision, and values.
• Manages competitive solicitation, vendor selection, and negotiation of contracted pricing to meet process area/division/department goals and objectives.
• Works directly, at all levels, with vendors to maintain effective vendor relationships; determines the appropriate procurement strategy to maximize the potential value to be received from all vendors.
• Uses SAP (the Company\'s enterprise application software) appropriately to track and record contracted pricing through Outline Agreements (OLA) and Source Lists.

• Contract Compliance: Maintains familiarity with contract language and associated terms and conditions to ensure appropriate risk mitigation.
• Resolves disputes and/or claims pertaining to contractual terms through collaboration with internal business units.
• Manages the negotiation process, including review and recommendation of contractual and other related commercial terms.
• Facilitates the collaboration and review between vendors, internal customers, legal, risk management, information assurance, and other internal stakeholders.
• Utilizes Ariba Contract Lifecycle Management and ISNetworld Contractor Management tools appropriately to track compliance of all Terms and Conditions with vendors.
• Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

• Transactional Efficiencies: Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

• Other: Executes work to high professional standards and ensures compliance with Audit, Sarbanes-Oxley Act (SOX), and ethical guidelines. Performs and is accountable for other responsibilities and duties as assigned, including but not limited to: investigation and resolution of purchase order and invoice discrepancies; participation in Company emergency response activities as assigned.

BASIC QUALIFICATIONS

Knowledge Requirements

• Working knowledge of purchasing, contract administration, Hawaiian Electric’s Corporate Code of Conduct (if applicable), insurance programs, project management practices, cost estimating, scheduling, negotiation principles, contract law, and procurement techniques and procedures.
• Basic/working knowledge of electric utility operations, maintenance, and construction related experience.
• Proficient in PC and mainframe software including SAP and Microsoft Office suite.
• Familiarity with applicable Federal and State regulations, permits, laws and codes, especially safety and environmental compliance.

Skills Requirements

• Excellent verbal, written, presentation and listening skills to effectively communicate with all levels of the organization, vendors, and the public sector. Detail-oriented and professional in written documents and communication.
• Strong interpersonal, negotiation and conflict resolution skills to motivate, persuade, and influence various groups and individuals.
• Leadership skills to work with a variety of individuals and handle sensitive or difficult situations.
• Flexibility in a demanding work environment and ability to adapt to rapidly changing priorities.
• Organizational skills to manage complex projects and maintain accurate records.
• Self-directed and able to manage a high volume of work with minimal supervision.

Experience Requirements

• Several (3-5) years of related work experience in purchasing or project/contract administration, preferably in the electric utility industry relative to construction, purchasing, engineering, operations, maintenance, or closely related field.

Location: Honolulu – Oahu

Hiring Range: The hiring range for the Purchasing Contract Manager position is $79,600.00 to $101,600.00. The person selected will be placed according to skills and qualifications.

About Hawaiian Electric Companies

Hawaiian Electric Companies provide electricity and services to 95 percent of the state\'s 1.4 million residents. The company is a major employer and contributor to community and educational programs. Visit us at http://hawaiianelectric.com.

Applicant Certification

By submitting an application, candidates authorize the Hawaiian Electric Companies to confirm statements in the application and to share information with the hiring department, and to conduct background investigations as described.

EEO Statement: Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Reasonable accommodation requests during the application process should be communicated to the HR Service Center at [phone].

Affiliate Disclaimer

The relationship between Hawaiian Electric and unregulated affiliate companies is governed by the Affiliate Transaction Requirements established by the Hawaii Public Utilities Commission (PUC). For more information, contact [e-mail].