Purchasing Contract Manager - Oahu

Hawaiian Electric; Hawaii; On-site; USD 79,600 - 101,600; Full time

Job summary

Hawaiian Electric seeks a Procurement Manager to ensure vendors meet contractual obligations and drive cost savings through category management. You will negotiate pricing, manage solicitations, and maintain strong vendor relationships while tracking terms via SAP and Ariba tools.

Ideal candidates have 3–5 years in purchasing or contract administration within utilities, with strong coordination across legal, risk, and internal stakeholders.

Qualifications

• Purchasing, contract administration concepts and practices.
• Knowledge of electric utility operations and construction.
• Proficient with SAP and Microsoft Office suite.
• Familiarity with safety and environmental regulations.

Responsibilities

• Implement category management strategies to maximize cost savings.
• Manage competitive solicitations, vendor selection and price negotiations.
• Collaborate with vendors and internal stakeholders to optimize procurement.
• Ensure compliance with terms using SAP/OLA and ISNetworld tools.
• Resolve PO/invoice discrepancies with vendors and business units.
• Ensure SOX and ethical guidelines are followed.

Skills

Verbal and written communication

Presentation skills

Interpersonal skills

Negotiation skills

Conflict resolution

Leadership

Tools

SAP

Ariba Contract Lifecycle Management

ISNetworld

Microsoft Office

Job description

The P VP PURCHASING Department of the P SUPPORT SERVICES Division at Hawaiian Electric Company has 1 Management vacancy available.

Job Function

Responsible to ensure vendors’ procurement and contractual obligations are met for the Company.

Strategic Sourcing

• Implements category management strategies and business processes to leverage overall spend to maximize cost savings for the Company and its mission, vision, and values.
• Manages competitive solicitation, vendor selection, and negotiation of contracted pricing to meet process area/division/department goals and objectives.
• Works directly, at all levels, with vendors to maintain effective vendor relationships; determines the appropriate procurement strategy to maximize the potential value to be received from all vendors.
• Uses SAP appropriately to track and record contracted pricing through Outline Agreements (OLA) and Source Lists.

Contract Compliance

• Maintains familiarity with contract language and associated terms and conditions to ensure appropriate risk mitigation.
• Resolves disputes and/or claims pertaining to contractual terms through collaboration with internal business units.
• Manages the negotiation process, including review and recommendation of contractual and other related commercial terms.
• Facilitates the collaboration and review between vendors, internal customers, legal, risk management, information assurance, and other internal stakeholders.
• Utilizes Ariba Contract Lifecycle Management and ISNetworld Contractor Management tools appropriately to track compliance of all Terms and Conditions with vendors.

Transactional Efficiencies

• Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

Other

• Executes work to high professional standards and ensures compliance with Audit, Sarbanes-Oxley Act (SOX), and ethical guidelines.
• Performs and is accountable for other responsibilities and duties as assigned. This may include but is not limited to:
  • Investigation and resolution of purchase order and invoice discrepancies, including price, quantity, unit of measure, conditions, surcharges, description, etc.
  • Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

Basic Qualifications

Knowledge Requirements

• Working knowledge of the concepts and principles of purchasing, contract administration, Hawaiian Electric’s Corporate Code of Conduct (if applicable), insurance programs, project management practices, cost estimating, scheduling, negotiation principles, contract law, and procurement techniques and procedures that are normally acquired through various college level courses or related experience.
• Basic/working knowledge of concepts and principles of electric utility operations, maintenance, and construction that are normally acquired through related experience.
• Proficient in the use of personal computers and/or mainframe systems and related software applications including SAP and the Microsoft Office suite (i.e., Outlook, Excel, Word, PowerPoint, etc.).
• Familiarity with applicable Federal and State regulations, permits, laws and codes, especially those relating to safety and environmental compliance.

Skills Requirements

• Excellent verbal, written, presentation and listening skills to effectively communicate with all levels of the organization, vendors, and the public sector. Is detail-oriented and ensures professionalism and accuracy, especially in written documents and communication.
• Strong interpersonal, negotiation and conflict resolution skills to motivate, persuade, and influence various groups and individuals.
• Leadership skills and abilities to work with a variety of individuals occasionally dealing with sensitive, difficult or confrontational issues.
• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Demonstrated organizational skills to assess job demands and complex projects, and maintain accurate records of all activities.
• Task-driven and self-directed ability to manage a high volume of work in a timely fashion with minimal supervision.

Experience Requirements

• Several (3-5) years of related work experience in purchasing or project/contract administration, preferably in the electric utility industry relative to construction, purchasing, engineering, operations, maintenance, or closely related field.

Role

Professional

Number of Vacancies

1

Location

Honolulu – Oahu

Hiring Range

The hiring range for the Purchasing Contract Manager [Req ID 10546] position is $79,600.00 to $101,600.00. The person selected will be placed according to his/her skills and qualifications.

EEO Statement

Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at [phone].