Purchasing Clerk (Part-Time)

Elite Parking; Honolulu, Northern (HI, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Elite Parking in Hawaii is seeking a Purchasing Clerk to support supplies, inventory, and procurement. The role is Monday to Friday with flexible hours from 8 am to 4 pm, involving tracking orders, verifying expenses, and reconciling invoices to maintain accurate records.

The candidate should be proficient in Excel and MS Office, able to work independently, meet deadlines, and communicate clearly with internal staff and vendors.

Qualifications

• Proficient knowledge of Microsoft Office, especially Excel.
• Ability to work independently with minimal supervision while coordinating with others.
• Strong attention to detail and analytical problem-solving.
• Good written and verbal communication skills.
• Ability to meet deadlines and multi-task under pressure.

Responsibilities

• Purchasing: assist with purchasing and procurement duties, tracking and preparing orders, maintaining vendor records, verifying expenses.
• Verification & reconciliation: verify invoices and reconcile with internal records and vendors/customers.
• Reporting: compile data and prepare accounting reports as needed.

Tools

Microsoft Office

Excel

Job description

The Purchasing Clerk is a vital part of our organization’s operations. In this role, you will support the company's needs for supplies and inventory. Position is Monday to Friday with flexible work hours between 8 am to 4 pm.

ESSENTIAL JOB FUNCTIONS:

• Purchasing: Assist with purchasing and procurement duties, including tracking and preparing orders, maintaining vendor records, and verifying expenses.
• Verification & Reconciliation: Verify the accuracy of invoices and other accounting documents; reconcile records with internal employees, management, external vendors, or customers.
• Reporting: Compile data and prepare a variety of accounting reports as needed.
• Discrepancy Resolution: Investigate questionable data and recommend actions to resolve discrepancies.

QUALIFICATION REQUIREMENTS:

• Proficient knowledge of Microsoft Office, especially Excel.
• Ability to work independently with minimal supervision while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Strong work ethic with an emphasis on attention to detail.
• Analytical problem-solving ability.
• Strong verbal and written communication skills.
• Ability to work well under pressure, meet short deadlines, and multi-task.

PHYSICAL DEMANDS ANALYSIS:

• Physical Activity: Primarily sedentary office work, including prolonged periods of sitting, data entry, and using office equipment (computer, telephone, copier). Must be able to lift up to 20lbs.
• Cognitive Requirements: Ability to perform complex calculations, compare financial data, edit records, evaluate discrepancies, and maintain a high level of accuracy in documentation.
• Environmental Factors: Work is performed in a climate-controlled office environment with a quiet to moderate noise level.

SOCIAL CONTACTS:

• Internal: Frequent contact with employees and management to reconcile records and verify information.
• External: Moderate contact with vendors or customers regarding payments, invoices, and general accounts receivable inquiries.