Purchasing Clerk

Tapestry Conshohocken; Durham (NC); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability

401(k) with company match

Discounted room rates

Training and development opportunities

Job summary

Concord Hospitality in Durham, NC is seeking a Purchasing Clerk who will manage food and supply inventories, process deliveries, and maintain accurate records to support safe, high-quality operations across our hotels.

You will collaborate with vendors and internal teams to post invoices, reconcile shipping documents, and monitor PAR levels. Emphasis on FIFO, traceability, and efficient stock rotation ensures service standards across all properties.

Qualifications

• Prior purchasing, inventory, or hospitality experience preferred.
• Strong organizational and record-keeping skills.
• Ability to use computer systems and point-of-sale technology.
• Knowledge of food safety and handling standards.
• Excellent communication and problem-solving abilities.

Responsibilities

• Calculate figures for inventories, orders, and costs.
• Maintain clear and organized records; file and store reports and invoices properly.
• Post invoices using computer programs and reconcile shipping invoices with receiving reports.
• Conduct inventory audits to determine levels and needs; complete requisition forms for supplies.
• Verify and track received inventory; refuse damaged or incorrect items and oversee return processes.

Skills

Inventory management

Record keeping

POS technology

Computer systems

Food safety knowledge

Communication

Job description

As a Purchasing Clerk at Concord Hospitality, you will play a key role in managing food and supply inventories, processing deliveries, and maintaining accurate records. Your attention to detail and commitment to safety will ensure smooth operations and high-quality standards across all food-related areas.

Responsibilities:

• Calculate figures for food inventories, orders, and costs.
• Maintain clear and organized records; file and store reports and invoices properly.
• Post invoices using computer programs and reconcile shipping invoices with receiving reports.
• Conduct inventory audits to determine levels and needs; complete requisition forms for supplies.
• Verify and track received inventory; refuse damaged or incorrect items and oversee return processes.
• Receive, unload, and process deliveries while troubleshooting vendor issues.
• Monitor PAR levels for all food items; date, label, and rotate stock according to standards.
• Adhere to food safety and handling policies, including FIFO and Cold Chain compliance.
• Inspect deliveries for freshness, cleanliness, and quality; remove outdated or distressed items.
• Follow company safety and security policies; use proper PPE and safe lifting procedures.
• Support coworkers, maintain confidentiality, and promote teamwork across departments.

Qualifications:

• Prior purchasing, inventory, or hospitality experience preferred.
• Strong organizational and record-keeping skills.
• Ability to use computer systems and point-of-sale technology.
• Knowledge of food safety and handling standards.
• Excellent communication and problem-solving abilities.
• Physical ability to lift up to 50 pounds and perform tasks such as bending, stooping, and reaching.
• Flexibility to work varied shifts, including weekends and holidays.

Benefits (Full-Time Associates Only):

• Competitive wages
• Medical, dental, and vision insurance
• Life insurance and short/long-term disability options
• 401(k) program with company match
• Discounted room rates at Concord-managed hotels
• Training, development, and career advancement opportunities

Why Join Concord?

Concord Hospitality invests in its associates by providing training and development at all levels, from interns to executive leaders. Our “Associate First” culture supports and inspires personal development both within the workplace and beyond.

We value work-life balance, diversity, and a commitment to providing the best customer service and quality accommodations in every market we serve. Built on five cornerstones—Quality, Integrity, Community, Profitability, and FUN!—our associates proudly cheer:

“We Are Concord!”

We support diversity and inclusion through our mission to be a Great Place to Work for All.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.